MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD ON 14TH OCTOBER 2019

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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD ON 9TH SEPTEMBER 2019

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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD ON 8th JULY 2019

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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD ON 10TH JUNE 2019

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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD ON 13th MAY 2019

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MINUTES OF THE ANNUAL MEETING OF THE COUNCIL HELD ON 13th MAY 2019

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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD ON 8th APRIL 2019

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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD ON 11th MARCH 2019

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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD ON 11th FEBRUARY 2019

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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD ON 14TH JANUARY 2019

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MINUTES OF THE PRECEPT MEETING OF THE COUNCIL HELD ON 10TH DECEMBER 2018

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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD ON 12th NOVEMBER 2018

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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD ON 8th OCTOBER 2018

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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD ON 10th SEPTEMBER 2018

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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD ON 9TH JULY 2018

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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD ON 11TH JUNE 2018

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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD ON 14TH MAY 2018

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MINUTES OF THE ANNUAL MEETING OF THE COUNCIL HELD ON 14TH MAY 2018

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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD ON 9TH APRIL 2018

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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD ON 12TH MARCH 2018

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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD ON 12TH FEBRUARY 2018

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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD ON 8TH JANUARY 2018

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MINUTES OF THE PRECEPT MEETING OF THE COUNCIL HELD ON 11TH DECEMBER 2017

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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD ON 13TH NOVEMBER 2017

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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD ON 9TH OCTOBER 2017

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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD ON 11TH SEPTEMBER 2017

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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD ON MONDAY 10TH JULY 2017
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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD ON MONDAY 12TH JUNE 2017
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MINUTES OF THE ANNUAL MEETING OF THE COUNCIL HELD ON MONDAY 22ND MAY 2017
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MINUTES OF THE MEETING OF THE ORDINARY COUNCIL HELD ON MONDAY 22ND MAY 2017
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MINUTES OF THE MEETING OF THE ORDINARY COUNCIL HELD ON MONDAY 10TH APRIL 2017
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MINUTES OF THE MEETING OF COUNCIL HELD ON MONDAY 13th MARCH 2017
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MINUTES OF THE MEETING OF COUNCIL HELD ON MONDAY 13th FEBRUARY 2017
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MINUTES OF THE MEETING OF COUNCIL HELD ON MONDAY 9th JANUARY 2017

PRESENT COUNCILLORS:
E Jones (Chair)
S Dobbs
K Wicox
J Phillips Y Nott
Peter Harris
CLERK: Alana Davies

  1. CHAIR’S REMARKS
    Cllr Elaine Jones welcomed Members and wished them all a Happy New Year.
    She reported that the Choir Concert had been a great success, although it was a shame that more people hadn’t attended.
  2. TO RECEIVE APOLOGIES FOR ABSENCE
    Apologies had been received from Cllrs F Watkins, M Nott, D Lewis, J Lewis, G Thomas, M Collett and P Williams-Jones.
  3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN RESPECT OF BUSINESS TO BE TRANSACTED
    None
  4. TO CONFIRM AND SIGN THE MINUTES OF THE MEETING OF COUNCIL HELD ON 12th December 2016
    Cllr K Wilcox had been present at the meeting but was not listed as such. It was agreed that the minutes reflect this.
    RESOLVED: To accept the minutes of the Meeting held on the 12th December 2016 as a true and accurate record, with the above amendment.
  5. TO CONSIDER ANY MATTERS ARISING FROM THE MINUTES OF THE MEETING OF COUNCIL HELD ON 12th DECEMBER
    Minute no. 243
    Cllr Phillips raised a concern she had received re a small raised ‘wall’ at the Memorial Hall car park. Some discussion followed, including the suggestion that a sign be purchased, stating that the Council takes no responsibility for cars parked at the car park, such sign to be fixed to the Memorial Hall. It was
    RESOLVED: That Cllr J Phillips will provide photographs of the wall in question at the next Council meeting
    It was further RESOLVED that the Clerk should purchase a sign as above, up to a maximum cost of £100.
    Minute no. 244
    Cllr Y Nott had taken part in the interviews for a Librarian at Sarn Library. 30 applicants were reduced to 7 for interview. The successful candidate was Claire Henn, who has exyensive Library experience.
  6. TO ADJOURN, IF NECESSARY, TO TAKE PUBLIC QUESTIONS
    No members of the public were present.
  7. FINANCE REPORT
    Bank account balances:
    • Lloyds Bank Account: Balance as at December 31st 2016: £42,953.66
    • Swansea Building Society (SBS): Balance as at 30th November 2016: £25,236.47
    Some discussion took place re the rental payments due by the Council to the Sarn Association.
    It was RESOLVED: to Approve the Finance Report
    It was further RESOLVED that the rental due to Sarn Centre Association for 2016 be paid.
  8. TO CONSIDER ITEM UPDATE ON EVENTS
    Nothing to report
  9. TO CONSIDER ITEM REPORTS FROM PACT MEETINGS
    Sarn & Bryncoch PACT: A report was circulated. No Police had attended. Priorities: Parking & Speeding
    Bryncethin: PACT: No meeting has taken place since Christmas.
  10. TO CONSIDER ITEM CORRESPONDENCE
    a BCBC – Andrew Thomas
    RESOLVED to Defer to the February meeting
    b Civic Charity Appeals Committee – Charity lunch
    RESOLVED to Note this item
    c Zurich Insurance – bank details
    RESOLVED to Note this item
    d Sunshine Playgrounds – information
    RESOLVED to Note this item
    e Rachel Flint – Media request
    RESOLVED to approve this request
    f Awen (Richard Bellinger) – Library information
    RESOLVED to Note this item
    g One Voice Wales – Code of Conduct training
    RESOLVED to enquire of Andrew Jolley as to availability of BCBC training
    h Philip Jones (Bryncethin RFC) – request to attend a meeting
    RESOLVED to Defer to the February meeting
    i Sue Whittaker (BCBC) re CAT
    RESOLVED to Note this item and await further information
    j Griffiths Signs – Invoice
    Paid – RESOLVED to Note this item
    k James & Nicholas – Fee Account
    Paid – RESOLVED to Note this item
    l Whittingham Landscape Architecture – Invoice
    Paid – RESOLVED to Note this item
  11. CLERK’S REPORT
    The Clerk requested the purchase of a lockable Filing Cabinet to be housed in the small meeting room at the Sarn Centre.
    RESOLVED: That the Clerk purchase a filing cabinet up to a cost of £100
    NB Cllrs J Lewis, D Lewis, M Nott & G Thomas joined the meeting at 7.10pm
  12. DATE OF NEXT MEETING
    Monday February 13th 2017
  13. PLANNING & DEVELOPMENT
    T/16/73/TPO
    8 Ffordd Priordy Sarn CF32 9NB
    Crown raise oak tree to 4.5m over property & reduce entire crown by removing up to 1m
    It was RESOLVED to make NO OBJECTIONS to the application.P/16/1013/FUL
    26 Heol y Mynydd Sarn CF32 9UH
    Two storey side extension
    It was RESOLVED to make NO OBJECTIONS to the application
    (Cllrs Y Nott and E Jones declared an interest in this application)P/16/995/FUL
    Pin-It Pastry Ltd Abergarw Industrial Estate Brynmenyn CF32 Proposed 224sq.m. extension to the existing factory to create additional workshop / manufacturing space, loss of 10 car parking spaces on main site, proposal for 36 new car parking spaces on adjacent site
    It was RESOLVED to make NO OBJECTIONS to the application.P/16/960/FUL
    Ty Risha Farm Penycae Penyfai CF32 9SN
    Proposed kennels & cattery & temporary dwelling
    It was RESOLVED to make NO OBJECTIONS to the application.Meeting closed at 7.18pm

MINUTES OF THE MEETING OF COUNCIL HELD ON MONDAY 12th DECEMBER 2016

PRESENT COUNCILLORS:
E Jones (Chair)
D Lewis
J Lewis
S Dobbs
G Thomas
M Nott
Y Nott
CLERK: Alana Davies

Minute No AGENDA ITEMS

  1. CHAIR’S REMARKS
    The Chair, Cllr Elaine Jones, thanked all who helped to make the children’s Christmas party such a success. She gave particular thanks to Cllrs J & D Lewis and their daughter Keira for decorating the room and the grotto, to Cllr P Williams-Jones for standing in at the last minute as a very believable Santa, and to Cllr G Thomas for his support as the Christmas Elf. Cllr Jones hoped that the Carol Concert on Friday would have a good attendance and be just as successful.
  2. TO RECEIVE APOLOGIES FOR ABSENCE
    Apologies had been received from Cllrs P Harris, J Phillips, F Watkins, M Collett, K Wilcox and P Williams-Jones.
  3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN RESPECT OF BUSINESS TO BE TRANSACTED
    Cllrs G Thomas, J Lewis and D Lewis declared personal interests in any planning matters (Item 18) as members of BCBC.
    Cllr G Thomas also declared a prejudicial interest in Item 10, as a member of Bryncethin RFC.
  4. TO CONFIRM AND SIGN THE MINUTES OF THE MEETING OF COUNCIL HELD ON 14TH NOVEMBER 2016
    RESOLVED: To accept the minutes of the Meeting held on the 14th November 2016 as a true and accurate record.
  5. TO CONSIDER ANY MATTERS ARISING FROM THE MINUTES OF THE MEETING OF COUNCIL HELD ON 14th NOVEMBER
    None
  6. TO ADJOURN, IF NECESSARY, TO TAKE PUBLIC QUESTIONS
    No members of the public were present.
  7. FINANCE REPORT
    Bank account balances:
    • Lloyds Bank Account: Balance as at November 30th 2016: £4,211.25
    • Swansea Building Society (SBS): Balance as at 30th November 2016: £45,236.47 [Interest Rate 0.1%] • Co-op Bank Accounts: All balances have been transferred to Lloyds Bank account.
    Library Funding 2016/17
    The payment of £6,600 made in April 2016 referred to the invoice for the 2015/16 financial year. A further invoice for £6,800 has been received for the current year 2016/17.
    It was RESOLVED to pay £6,800 to Awen Cultural Trust for the year 2016/17
    Library Funding 2017/18
    It was RESOLVED to increase the payment to Awen Cultural Trust in 2017/18 to support Sarn Library by £1,700.
    It was further RESOLVED that the contribution previously paid by the Sarn Lifelong Learning Centre Association will in 2017/18 be paid by St Brides Minor Community Council.
    Cllr Y Nott, in her role as Chair of Sarn Lifelong Learning Centre Association, thanked the Council for their increased contribution.
    Final approval of Precept 2017/18
    It was RESOLVED to agree the final Precept for 2017/18 as Resolved at the meeting of November 14th 2016.
  8. TO CONSIDER ITEM SAFETY CONCERNS AT THE BRYNCETHIN MEMORIAL HALL CAR PARK
    At a meeting held at BCBC Civic Offices on November 15th 2016, the following actions had been proposed:
    • Re existing barrier: erect similar barrier across the road: This proposal was accepted in principle but there would be a need to check for chambers under the footpath
    • Continue footpath across the remaining part of the entrance.
    • Widen the dropped kerbed areas on both sides of the road
    • Narrow the bund (i.e. widen the footpath) from the pedestrian exit to the car park entrance by approximately 12 inches; clear, flatten, and put stonework in place to prevent earth from falling onto the footpath. (Conservators would need to be consulted on this)
    • Install ‘Keep Clear’ markings on the highway across the road and along the entrance, to include the crossing patrol area.
    • This proposal to be formalized and costed by officers.
    It was RESOLVED that the above actions be approved.
  9. TO CONSIDER ITEM RECRUITMENT OF LIBRARIAN
    It was RESOLVED that Cllr Yvonne Nott be the joint representative of St Brides Minor Community Council and the Sarn Centre Association on the appointment panel for a new librarian.
  10. TO CONSIDER ITEM DONATION APPLICATIONS – DECEMBER
    It was RESOLVED that the application for £200 from the ‘Tuesday Night Ladies’ be approved.
    Cllr G Thomas left the meeting at this point.
    Following discussion, it was further RESOLVED that the application for £15,000 from Bryncethin RFC be refused due to the large total balances of the organisation and the inability of the Council to accommodate such large donations, which would account for almost 30% of the Council’s total Precept.
    Cllr G Thomas re-joined the meeting.
  11. TO CONSIDER ITEM UPDATE ON EVENTS
    Carol Concert: It was agreed that the Chair, Cllr Elaine Jones, will meet the Choir Leader at 6pm on Friday, and that the 50 Choir members will wait in the room used by the Council.
    It was RESOLVED that the following payments be made:
    • £200 to Tenovus
    • £200 to Rev Pare’s Church
    • £100 to the Church supported by Donna Jones (Accompanist)
    • £100 to Nazareth Chapel
  12. TO CONSIDER ITEM COUNCIL REPRESENTATION AT BCBC TOWN & COMMUNITY COUNCIL FORUM
    This item was withdrawn as it was placed on the Agenda erroneously.
  13. TO CONSIDER ITEM CORRESPONDENCE
    a BCBC – Alex Carey re Kissing gate – RESOLVED to NOTE this item
    b Coity & Bridgend First Responders re Public Access Automated External Defibrillators – RESOLVED to NOTE this item
    c BCBC Joanne Norman re Car Park allocation RESOLVED to NOTE this item
    d BCBC Gareth John re letter requesting precept requirement for 2017/18 RESOLVED to respond as agreed under Item 7.
    e Others:
    • Guy Smith:Communication in English from BCBC – RESOLVED to AGREE
    • OVW: Publication of principles and guidance for the appropriate use of non guaranteed hour arrangements in devolved public services – RESOLVED to NOTE this item
    • OVW: Buckingham Palace Garden Parties (members only) RESOLVED to NOTE this item
    • OVW: Consultation on changing the name of the National Assembly – RESOLVED to send the link to Members
    • OVW: National Development Framework (NDF) – RESOLVED to send the link to Members
    • WG: consultation on the Welsh Transport Appraisal Guidance – RESOLVED to send the link to Members
    • OVW: Training opportunities – RESOLVED to NOTE this item
    • BCBC: Remittance advice (£20,000 re Car Park match funding) – RESOLVED to NOTE this item
    • BCBC: Council Tax reduction – consultation – RESOLVED to AGREE with previous criteria i.e. :
    o keep the extended payment period at the standard of four weeks;
    o disregard War Disablement Pensions and War Widows Pensions when calculating entitlement to CTR;
    o extend the backdating of CTR claims beyond the standard of three months, to a maximum of six months.
    Introduction of Standing Order No. 68: That in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the public be temporarily excluded from the meeting.
  14. TO CONFIRM AND SIGN THE CONFIDENTIAL MINUTES OF THE MEETING OF COUNCIL HELD ON 14TH NOVEMBER 2016
    It was RESOLVED to accept the Confidential Minutes of the meeting of Council held on 14th November 2016 as a true and accurate record.
  15. TO CONSIDER ANY MATTERS ARISING FROM THE CONFIDENTIAL MINUTES OF THE MEETING OF COUNCIL HELD ON 14TH NOVEMBER 2016
    None
    Conclusion of Standing Order No.68
  16. CLERK’S REPORT
    A representative of One Voice Wales, and a Clerk of a member Council, will join the February meeting.
  17. DATE OF NEXT MEETING
    Monday January 9th 2017
    Cllrs J Lewis, D Lewis and G Thomas left the meeting.
  18. PLANNING & DEVELOPMENT
    Planning application
    P/16/889/FUL 26 Rowans Lane Bryncethin CF32 9LQ
    Two storey side extension for garage and bedroom above
    It was RESOLVED to make NO OBJECTIONS to the application.Meeting closed at 7.50pm

MINUTES OF THE MEETING OF COUNCIL HELD ON MONDAY 17th OCTOBER 2016

PRESENT COUNCILLORS:

E Jones (Chair)
D Lewis
J Lewis
P Harris
M Collett
G Thomas
K Wilcox

CLERK: Alana Davies

  1. CHAIR’S REMARKS
    A thank-you card has been received from Stacey who has now taken up her new post. The Chair passed the card around for Members to read.
    The Chair reminded Members that if they are unable to attend a meeting, they need to send their apologies to the Clerk beforehand if at all possible.
  2. TO RECEIVE APOLOGIES FOR ABSENCE
    Apologies had been received from Cllrs Y Nott, M Nott , P Williams-Jones, S Dobbs, J Phillips and F Watkins
  3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN RESPECT OF BUSINESS TO BE TRANSACTED
    Cllrs G Thomas, J Lewis and D Lewis declared an interest in any planning matters, as members of BCBC.
  4. TO CONFIRM AND SIGN THE MINUTES OF THE MEETING OF COUNCIL HELD ON 12th SEPTEMBER 2016
    RESOLVED: To accept the minutes of the Meeting held on 12TH September 2016 as a true and accurate record.
  5. TO CONSIDER ANY MATTERS ARISING FROM THE MINUTES OF THE MEETING OF COUNCIL HELD ON 12th SEPTEMBER 2016
    Minute no. 171: Re enquiries as to the possibility of neighbouring Councils contributing to the cost of grass-cutting at Sarn Cemetery , and of jointly engaging a ‘handy-person’
    Emails have been sent; some responses received and details requested.
    Minute no. 172: Re Internal Auditor – The Current Auditor has been notified of Council’s decision; enquiries are on-going re the appointment of a new Auditor
    Minute no. 173: The Clerk had yet to ascertain the Interest Rates at the Swansea Building Society.
    Minute no. 179: Re the Memorial Hall car park – Invoices have been requested
    Minute no. 186: Replacement of gate at Queens Avenue – a meeting had taken place with Cllr J Lewis, Peter Bismire and the Clerk; it was agreed to replace the gate and erect a warning notice – the Clerk to obtain costs.
    Minute no. 191: Remembrance Service – the Clerk has ordered the wreaths.
  6. TO ADJOURN, IF NECESSARY, TO TAKE PUBLIC QUESTIONS
    No members of the public were present.
  7. TO RECEIVE A VERBAL PRESENTATION FROM KEVIN MABLY, COMMUNITY CO-ORDINATOR FOR LCC (LOCAL COMMUNITY CO-ORDINATION)
    Maria Bennett had sent her apologies, but Councillors were happy to welcome Kevin Mably to represent the LCC team. Kevin gave an interesting talk on the structure and purposes of the LCC. He explained that 3 areas were covered – Kevin co-ordinated the Garw Valley, Maria the Ogmore Valley, and Laura the Llynfi Valley. The organisation was funded through BCBC and its aim is to provide support to people in their own communities, and sometimes in their own homes, to prevent them from going into crisis. LCC will also provide Signposting to a range of organisations e.g. The Wallich, CAB. Links have been formed with the Credit Union in Pontycymmer which covers the Garw Valley area. Discussion tool place regarding provision south of the M4 It was noted that the long-term aim would be to cover all areas, but the initial posts were put in place to cover the areas of most identified need, linked in with GP practices. Kevin is based in the Tyn y Coed surgery on Friday afternoons. He was requested to post notices in the surgery and elsewhere of his regular attendance there. Also discussed was the need for transport links for communities to take advantage of events being offered; it was made clear that LCC are forming links with Community Transport groups, but the main aim of the organisation is to engage people within their own communities rather than requiring transport to access activities. Cllr J Lewis informed members that the funding of LCC is due to end in March 2017. Other possibilities for future funding were discussed but no definitive answers are available at the present time.
  8. TO RECEIVE A VERBAL PRESENTATION, AND Q&A, FROM RICHARD HUGHES OR RICHARD BELLINGER RE AWEN TRUST
    Richard Hughes, CEO of the Awen Cultural Trust, thanked Councillors for their invitation to attend, and gave a general introduction to the background and aims of Awen. It had been established in response to financial pressures in BCBC. It is a registered –not-for-profit’ charity. It runs the Library services, Porthcawl Pavilion, Maesteg Town Hall, Blaengarw Community Centre, and Bryngarw House, including B-Leaf. It employs 150 staff and makes an effective contribution to the local economy., with over 1,000,000 visits a year. The Trust works in partnership with BCBC but is a wholly independent company. Much of its focus is on digital inclusion, children’s literacy, and art & culture, all of which follow on well from the LCC presentation (Item 7).
  9. LIBRARY FUNDING – request for retrospective approval of funding
    The information letter previously circulated was discussed. Mr R Hughes & Mr R Bellinger remained to answer questions on this item.
    Discussion took place regarding opening hours, increased costs, other libraries within the County Borough, book stock, footfall, future of the library, interview processes, and future opening hours.
    The following information was provided:
    a. Opening hours: The history of the Sarn Library and its opening hours, was confirmed as in the information letter sent to all Councillors. It was also confirmed that the proposal is to maintain the current opening hours.
    b. Increased costs: It was pointed out that although costs had increased over the past several years, there had been no increase to the level of funding requested from the Community Council or the Sarn Centre Association. The increase now being requested reflected the real costs of operating the library.
    c. Other libraries within the County Borough: Garw Valley Lifecentre is now operated by Halo Leisure and is open for 36 hrs/wk; Pyle Library is open until 10pm and is in receipt of historical funding.
    d. Book stock: Awen Trust will continue to purchase books, DVDs etc
    e. Footfall: It was queried as to whether the library should close on a Wednesday and open on a Saturday instead. Research measures the number of books borrowed and the use of computers. Some libraries could lose hours or days of opening, but Sarn Library shows no evidence for closure. There may not be many new people using the library between 5 & 6pm, but there is quite a lot of computer use.
    f. Future of the library: it was questioned as to whether the library at Y Dderwen school may replace Sarn Library. Richard confirmed that Awen’s contact with BCBC is to keep Sarn Library open; the school library is not open to the public.
    g. Interview processes: As the majority of funding is being provided by the Community Council and the Sarn Centre Association, it was suggested by Richard Hughes that those organisations should play a part in the interview process. It was agreed by all that one member to represent both organisations would be the most sensible.
    h. Future opening hours: It was suggested that the Library should also open on a Wednesday afternoon; this will be considered at a future Council meeting, and discussed with Awen as appropriate.
    Richard Hughes thanked members for their continued support and awaited a decision as to funding for 2017/18. He added that the partnership with St Brides Minor Community Council and the Sarn Centre Association is a unique one, and works very well.
  10. FINANCE REPORT
    A. BANK ACCOUNTS
    Lloyds Bank Account A/C 8246806002
    Balance as at September 30th 2016: £36,080.87
    Co-op Bank Accounts:
    A/C no: 61190506 Balance as at 30th June 2016 £24.39.
    A/C no: 61665510 Balance as at May 31st 2016 £45.14
    Swansea Building Society Balance as at 30th June 2016 £45,236B. CHRISTMAS EVENTS PLANNING
    Children’s Christmas parties:
    Two events will take place:
    • The Sarn & Bryncoch event will take place on December 9th
    • The Bryncethin event will take place on November 24th at 6pm
    RESOLVED that £500 be allocated to each eventC .ITEMS TO BE NOTED/APPROVED
    RESOLVED to approve payment to ADM Nurseries of the additional £433.80
  11. TO CONSIDER ITEM PRECEPT 2017/18
    The Clerk set out the timetable for the setting of the Council’s Precept for 2017/18as follows:
    • November 2016: Council to approve projects and changes to budget headings for 2017/18 at its November meeting.
    • December 2016: Council to formally agree 2017/18 precept at its December meeting
    • January 2017: BCBC will require notification of Town and Community Councils precepts by no later than 10 January 2017
    It was RESOLVED that a special meeting prior to the November meeting to consider possible new projects, and changes to current funding headings was not necessary.
    It was further RESOLVED that the Clerk prepare and submit possible options to the November meeting for discussion and decision.
  12. TO CONSIDER ITEM STAFF TRAINING
    The Clerk gave a summary of the main points in the recent Statement by the Welsh Government Cabinet Secretary for Finance and Local Government, Mark Drakeford AM, and also gave a verbal report on the recent SLCC meeting. Training of Councillors and Staff had been raised as an important issue. Members felt that some training was best undertaken by the Clerk in order that advice may be given to Councillors.
    It was RESOLVED that this Staff and Member Training, and predicted costs, be included in the Precept proposals to be considered for 2017/18.
  13. TO CONSIDER ITEM AMENDMENTS TO LEGISLATION AND MODEL CODE OF CONDUCT
    Members considered the amendments to current legislation and the model Code Of Conduct set out in the BCBC Cabinet report April 13th 2016.
    It was RESOLVED that St Brides Minor Community Council APPROVE and ADOPT these amendments, and advertise the resolution jointly with other Town & Community Councils.
    It was further RESOLVED that the Clerk will distribute a Register of Interests form to members with the agendas for the next meeting.
  14. TO CONSIDER ITEM UPDATE ON PROJECTS – MEMORIAL HALL CAR PARK
    To consider the request from request from Coity Wallia Commons for donation towards the cost of culverting the watercourse
    During a site meeting with the Project Manager, Clerk and Councillors at the Memorial Hall Car Park on September 22nd , the following points were made by the Project Manager and Councillors:
    • The Community Council’s project did not create the watercourse; it has always been there. The outflow has been cleared, making the watercourse more visible.
    • The water is never more than a few inches deep
    • The ditch is open so any problems/obstructions can be seen and dealt with/cleared. If the water runs through a pipe then a problem may not be noticed until it bursts, and the liability would be that of the Community Council and/or the Conservators of Coity Wallia Commons.
    • Should a pipe be put in place, it would have to be connected into a manhole for which there would be cost implications.
    • The water appeared to go into a gully – advice from the Highways Dept is to ‘leave it alone’
    • The Highways Dept does not support covering the watercourse, in line with BCBC’s Sustainable Drainage strategy, whereby water runs off in situ.
    • The raised bund was put in place to prevent car headlights on the highway from disturbing neighbouring residents.
    • Conservators of Coity Wallia Commons were aware of all plans and proposals and have been involved in meetings with representatives from the Community Council and the contractors.
    • The planting of water Irises and other appropriate plants inside the watercourse was suggested for aesthetic reasons.
    It was therefore RESOLVED that the proposed culverting is not seen as necessary or appropriate for the reasons given above, and that a donation is therefore not approved.
  15. TO CONSIDER ITEM YELLOW LINES NEAR MORSE ROW
    Cllr J Lewis will make further enquiries as to the costs of installing these lines. Members were concerned that this could set a precedent for other areas. The Clerk will also make enquiries as to the possibility of an ‘en bloc’ traffic order covering all such requests across BCBC.
  16. TO CONSIDER ITEM CORRESPONDENCE
    i. BT consultation letter re removal of BT public payphones :
    Given the lack of use of this phone box, it was
    RESOLVED not to object to the proposed closure,
    ii. Bridgend Town Council – Tourism Initiative
    RESOLVED to Note this item
    iii. Extra Care Schemes – Maesteg and Ynysawdre
    RESOLVED to invite Jo Yellen to a future Council meeting
    iv. UK Web Archive Copyright License
    RESOLVED to grant the National Library of Wales a copyright licence
  17. TO CONSIDER ITEM CHANGES TO THE FORMAT OF FUTURE COUNCIL AGENDAS
    Information on the format for a Council agenda was provided by the Chair following the recent Chairing Skills training she attended, and by the Clerk following a recent SLCC meeting,
    It was RESOLVED that Reports from BCBC members, Reports from External Bodies, and Reports from Members be no longer Agenda items.
    It was further RESOLVED that all items for consideration for inclusion on the Agenda must be forwarded to the Clerk 10 days prior to the meeting, to be approved by the Chair.
  18. REPORTS FROM BCBC MEMBERS
    Cllr G Thomas reported on the fire at the wood-recycling plant. He has spoken to the AM and it is hoped that the issue of rogue businesses this will be raised at the National Assembly.
    Cllr J Lewis reported on a site meeting held in Pugsley Gardens. Buses cannot travel down there. There will be a review in November, but there is a possibility that this route will be lost. Cllr Lewis is looking at options and has contacted First Cymru and the transport manager at BCBC.
  19. REPORTS FROM EXTERNAL BODIES
    Heol-y-Mynydd Community Gardens Association (Cllr Janice Lewis)
    The AGM will be held in 1 week’s time. It is hoped that a new constitution, complaints procedure and application form will be approved and accepted at that meeting.
    There has been a break-in at the second site in the new lock-up unit, and items had been stolen.
    The Clerk offered to provide a cabinet for the Association to display their trophies.
  20. REPORTS FROM MEMBERS
    Cllr D Lewis expressed grave concerns over the inability of patients to access appointments in a reasonable time. New building developments will make matters worse. Aberkenfig surgery is not allowed to increase the number of patients.
  21. CLERK’S REPORT
    Council will need to revise its Constitution/Standing Orders prior to a new Council being in place in May 2017. A report will be presented in January 2017.
  22. DATE OF NEXT MEETING
    Monday November 14th at 6pm
  23. PLANNING & DEVELOPMENT
    • Planning Application No.: P/16/730/FUL – No Objection
    • Planning Application No.: T/16/53/TPO – No Objection
    • Planning Application No.: P/16/755/APN – No ObjectionMeeting closed at 8.30pm

MINUTES OF THE MEETING OF COUNCIL HELD ON MONDAY 12th SEPTEMBER 2016

PRESENT COUNCILLORS:

E Jones (Chair)
S Dobbs
D Lewis
J Lewis
P Harris J Phillips
G Thomas
F Watkins

CLERK: Alana Davies

  1. CHAIR’S REMARKS
    The Chair had attended the Heol y Mynydd Garden Society Open Day which had been a great success, despite the Captain of the Rainbows group not being able to attend for the official opening of their plot. The Car Park at the Memorial Hall had been handed over to the Chair on behalf of the Council. The Chair had also attended the Mayor of Maesteg’s Civic Service.
    • She announced that Stacey Thomas will be moving on from the Sarn Library, and wished her well in her new role. There will be a ‘leaving do’ for Stacey on Friday September 24th at 4pm, at the Sarn Centre.
  2. TO RECEIVE APOLOGIES FOR ABSENCE
    Apologies had been received from Cllrs Y Nott, M Nott and K Wilcox.
  3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN RESPECT OF BUSINESS TO BE TRANSACTED
    Cllrs G Thomas, J Lewis and D Lewis declared an interest in any planning matters, as members of BCBC.
  4. TO CONFIRM AND SIGN THE MINUTES OF THE MEETING OF COUNCIL HELD ON 11th July 2016
    RESOLVED: To accept the minutes of the Meeting held on 11th July 2016 as a true and accurate record.
  5. TO CONSIDER ANY MATTERS ARISING FROM THE MINUTES OF THE MEETING OF COUNCIL HELD ON 11th July 2016
    Minute no. 158.
    Re Yellow lines near Morse Row. Cllr J Lewis requested that this item be deferred to the next meeting as she had not received the cost breakdown required.
  6. TO ADJOURN, IF NECESSARY, TO TAKE PUBLIC QUESTIONS
    No members of the public were present.
  7. TO CONSIDER ITEM FINANCE REPORT, TO INCLUDE ITEMS DEFERRED FROM JULY MEETING
    A. Items Deferred from July Meeting
    (i) COSTS OF PLANTING & ENVIRONMENTAL MAINTENANCE
    Following much discussion of the 3 options put forward , it was
    RESOLVED: to accept Option A: to Retain the Status Quo with price negotiations as far as possible.
    It was further
    RESOLVED: to make enquiries of neighbouring Councils ( Ynysawdre and Newcastle Higher), via the Clerk, as to the possibility of jointly engaging a ‘handy-person’
    RESOLVED: to make enquiries of neighbouring Councils via the Clerk, as to the possibility of contributing to the cost of grass-cutting at Sarn Cemetery
    (ii) APPOINTMENT OF INTERNAL AUDITOR 2016/17
    Following some discussion, it was agreed that good practice dictates the change of Internal Auditor after a period of 4 years. It was made clear that this decision in no way reflected on the good work provided by Mr Wyn Davies over many years, and Councillors expressed their appreciation of his support. It was therefore
    RESOLVED: that a new Internal Auditor be appointed to audit the accounts of St Brides Minor Community Council for the 2016/17 financial year.
    B BANK ACCOUNTS
    The Clerk distributed copies of the Finance Report, which included:
    Bank balances.
    The Clerk was requested to ascertain the Interest Rates at the Swansea Building Society.
    C. ACCOUNTS APRIL 1ST TO AUG 31ST
    • Income & Expenditure to August 31st 2016
    • A summary of Expenditure against Precept
    Were distributed.
    RESOLVED: To approve the Accounts as presented.
    D. EXTERNAL AUDITOR’S REPORT
    The Annual Return was presented to Councillors, along with the Notice of Conclusion of Audit, Issues arising from the Audit and the Survey 2015/16
    RESOLVED: To Approval & Accept the Annual Return and accompanying correspondence, with thanks to the Clerk.
    RESOLVED: To pay the invoice from BDO which will follow.
    E. ITEMS TO BE NOTED/APPROVED
    All items were approved.
  8. TO CONSIDER ITEM LIBRARY FUNDING
    Cllr F Watkins gave a report on the meeting held between officers of the Sarn Centre Association (Cllrs F Watkins, E Jones and Y Nott) and Richard Hughes & Richard Bellinger of the Awen Trust. It had been made clear that any cost of living increase will be passed on to the Sarn Centre Association and the Community Council. The Librarian currently in place, Mrs Stacey Thomas, is about to move on to a new role. All involved had been very fortunate in that she had incurred little or no sickness absence. Messrs Hughes and Bellinger had requested that they meet with the Community Council to provide details of costs and to discuss the changes. There could be some changes to the Library opening hours, and this will be discussed. The advertisement for a replacement for Stacey should be placed as soon as possible. There needs to be some permanence in funding, and this will mean an increase in funding requirements.
    Following much discussion, it was
    RESOLVED: to invite Messrs Hughes and Bellinger to the next meeting of Council, and for the Clerk to meet both prior to this, in order to clarify the points of concern raised by Councillors, to include:
    • Possible reduction of opening hours
    • Balance of funding – Awen, Sarn Centre Association and the Community Council
    • Actual funding requirements
    • Clarification of Employer
    • Role of the Community Council in the appointment of staff
  9. TO CONSIDER APPLICATIONS FOR FINANCIAL ASSISTANCE – SEPTEMBER CONSIDERATION
    Starfish £400 Approved – to assist with rental costs
    Sarn & Bryncoch PACT £198 Approved – to assist with rental costs
    Shelter Cymru £200 Refused Large balances
  10. TO CONSIDER ITEM UPDATE ON PROJECTS – MEMORIAL HALL CAR PARK
    The car park has been completed. Residents of Morse Row have raised concerns once again re parking obstruction. Cllr J Lewis has asked the PCSOs to monitor parking in the area.
    Cllr Lewis has also requested a bin to be placed in this area. She will investigate costs and report back to Council.
  11. CHRISTMAS EVENTS PLANNING
    Halloween Party : Cllr P Harris will investigate as to when the Sarn Club will be putting on their party, and the Council will put its party on a week before. The budget for this event, based on the amount spent in 2015 which was £261.69, will be £265.
    Christmas Carol Service: The preferred date is December 16th. Cllr J Phillips will ascertain as to whether the Tenovus Choir is available on that date. Cllr F Watkins will contact the Rev Pare to enquire as to his availability. An amount of up to £200 will be set aside for a donation to the Tenovus Choir.
    Christmas parties:
    2 events will take place:
    • The Sarn & Bryncoch event will take place on December 9th
    • The Bryncethin event will take place on November 24th at 6pm
    The total amount spent on these events in 2015 was £814.90
    A budget for both events will be formally agreed at the next meeting. Meanwhile in order that arrangements can be made, it was:
    RESOLVED that in principle a similar amount to last year should be set aside for these events, i.e.
    • The Sarn & Bryncoch event : no more than £300, to include entertainment and selection boxes.
    • The Bryncethin event : no more than £530, to include selection boxes and refreshments.
  12. UPDATE ON MEETING WITH GARDENERS’ ASSOCIATION
    Revised documentation has been produced by a small working group and a meeting of that working group is to be held on September 14th to confirm these. A further meeting of the Society will be held on September 29th in the Sarn Lifelong Learning Centre to present the draft documents to the members.
    Gardeners from the Heol y Mynydd Community Gardens Society entered the Tondu Annual Show and won several prizes. Cllr J Lewis requested that a cabinet, in which to display the trophies, be placed in the Sarn Lifelong Learning Centre. This request would need to be made to the Sarn Centre Association, and included in the Community Council insurance policy. Cllr J Lewis will investigate costs and possible funding sources, and report back at the next Council meeting.
  13. TO CONSIDER CORRESPONDENCE
    a. Coity Wallia Commons (Doug John – Clerk to the Board): Request to donate £2,250 towards the cost of culverting the watercourse at the new car park. It was
    RESOLVED: to arrange a site meeting with the Project Manager, Clerk and Councillors, and to report back to Council.
    b. Civic Charity Appeals Standing Committee: Notice of Grand Charity Banquet September 18th – NOTED
    c. Invitation to the Clerk to attend One Voice Wales event on October 24th.
    RESOLVED: that the Clerk should attend if it is convenient.
    d. Information received re Clerks meetings – Town & Community Council Forum
    e. Potential Candidates Sessions – NOTED
    f. Chairing Skills Training at Bridgend Town Council September 27th at 6.30pm
    RESOLVED: to approve payment of £45 for the Chair to attend.
    g. Bridgend Communities First (Natalie Graves) – Level 1 Working in the Voluntary Sector training course September 23rd – NOTED.
    h. Age Connects Morgannwg – Invitation to Charity Concert November 25th – NOTED
    i. Letter sent to Mrs Eileen Rees – NOTED
  14. REPORTS FROM BCBC MEMBERS
    None
  15. REPORTS FROM EXTERNAL BODIES
    Bryncoch & Sarn PACT meeting (Cllr Janice Lewis)
    • Residents are concerned about bus routes (Daleside, Pugsley Gardens Eustace Drive, Bakers Way etc) as they have been informed that these bus routes are about to be cancelled/re-routed. Cllr J Lewis has spoken to First Cymru, and they are not looking at closing routes. There is an issue re parking at Pugsley Gardens.
    • Gate at Queens Avenue – the Clerk and Peter Bismire continue to try to contact each other
    * Cllr Gary Thomas left the meeting at this point.
    Friends of Tyn-y-Coed (Cllr F Watkins)
    Friends of Tyn-y-Coed continues to take a Sabbatical
    Bryncethin PACT (Cllr F Watkins)
    It has not been possible to hold meetings as there are issues regarding access to the venue.
  16. REPORTS FROM MEMBERS
    Cllr F Watkins:
    • A Community Co-ordinator, Maria Bennett, has met with some members, and has requested a meeting with the Community Council. The Clerk will invite her to the next meeting
  17. DATE OF NEXT MEETING
    As a number of Councillors would not be available for the scheduled meeting on October 10th, resulting in he meeting likely to be inquorate, it was:
    RESOLVED that the next meeting of Council will be held on October 17th 2016.
  18. CLERK’S REPORT
    • An additional signatory is required for Council’s Lloyds Bank account. It was:
    RESOLVED that Cllr Jean Phillips will replace Cllr F Watkins as the additional signatory for the Council’s Lloyds Bank account, alongside the Clerk, Cllr E Jones, and Cllr Y Nott.
    • The Clerk will order 2 wreaths for the Remembrance Service – for the Aberkenfig and Bryncethin memorials.
  19. PLANNING & DEVELOPMENT
    Consultation letter re No.: P/16/659/RLX
    Location : Former Bryncethin Nurseries & S Wales Wood Recycling Pant Hirwaun Heol Y Cyw CF35 6BU
    Proposal : Relax condition 12 of P/14/711/FUL to extend the time period in which to submit the Noise Management Plan
    Members strongly object to the proposal.DATE AND TIME OF NEXT MEETING Monday October 17th 2016, at 6pm

MINUTES OF THE MEETING OF COUNCIL HELD ON MONDAY 11th JULY 2016

PRESENT COUNCILLORS:
E Jones (Chair)
S Dobbs
D Lewis
G Thomas
K Wilcox
J Lewis

CLERK: Alana Davies

  1. CHAIR’S REMARKS
    The Chair confirmed that she will be attending the meeting of the Town & Community Council Forum on July 18th in her role as Community Council representative.
  2. TO RECEIVE APOLOGIES FOR ABSENCE
    Apologies had been received from Cllrs Felicity Watkins, Y Nott, M Nott, P Harris, , J Phillips, and P Williams-Jones
  3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN RESPECT OF BUSINESS TO BE TRANSACTED
    Cllrs G Thomas, J Lewis and D Lewis declared an interest in any planning matters, as members of BCBC.
  4. TO CONFIRM AND SIGN THE MINUTES OF THE MEETING OF COUNCIL HELD ON 13th JUNE 2016
    Resolved: To accept the minutes of the Meeting held on 13th June 2016 as a true and accurate record, with the following amendment:
    Agenda Item 133:
    Resolved: To receive monthly accounts and Precept balances on a quarterly basis
  5. TO CONSIDER ANY MATTERS ARISING FROM THE MINUTES OF THE MEETING OF COUNCIL HELD ON 13th JUNE 2016
    Minute no. 130(re Minute no. 119 May 16th) :
    Cllr J Lewis has passed the contact number for Peter Bismire to the Clerk, and confirmed that no lock will be placed on the gate in future.
    Minute no 133:
    The Clerk reported that she had received requests from the External Auditors for further documentation; should this documentation not be available of sufficient, there is a possibility that the Annual Report may receive only a Qualified Approval.
    Minute no. 140:
    Cllr J Lewis has met with the BCBC Cabinet Member for Communities to discuss works on the A4061, but unfortunately there are no funds available for this at present.
  6. TO ADJOURN, IF NECESSARY, TO TAKE PUBLIC QUESTIONS
    No members of the public were present.
  7. TO CONSIDER RECOMMENDATIONS FROM FINANCE COMMITTEE
    The meeting of the Finance Committee scheduled to take place prior to the meeting had been cancelled due to the number of apologies received. It was therefore agreed by all present that urgent items on the agenda of that meeting will be discussed by all Councillors present.
    • COSTS FOR CHRISTMAS LIGHTING
    RESOLVED: that a quotation of the costs, to include 2 trees and lights for the tree at the Memorial Hall, be requested from Centre Great, with a request that prices are held at the same as in 2015.
    • COSTS OF PLANTING & ENVIRONMENTAL MAINTENANCE – deferred to September meeting
    • PROPOSED AMENDMENT TO MINUTE NO. 118 (MAY 16TH 2016)
    Discussion took place on the need for co-ordination between BCBC and Rowan Hobbs re cutting of the grass at Sarn Cemetery. It was
    RESOLVED: that the number of cuts at the Cemetery remain at 5 and not be increased.
    AOB
    • APPOINTMENT OF INTERNAL AUDITOR 2016/17 : deferred to September meeting
    • OUTSTANDING APPLICATIONS FOR FINANCIAL ASSISTANCE:
    Bryncethin RFC – £350 approved for cost of T Shirts, providing they are of Polo-shirt type and good quality, and that they display a ‘logo’ or symbol showing sponsorship by St Brides Community Council.
    Tondu RFC – £350 approved in line with previous decision of Council to match any donation to that of Bryncethin RFC
    RESOLVED: To make the above payments.
  8. TO CONSIDER ITEM FINANCE REPORT
    The Clerk distributed copies of the Finance Report, which included:
    • Bank balances
    • Monthly accounts to June 30th 2016
    • A summary of Expenditure against Precept.
    It was agreed that:
    • Expenditure against Precept report be made available in a larger font
    • Cheque no. 000001 should be cancelled and re-issued.
    Resolved: To approve the Finance Report
  9. TO CONSIDER ITEM UPDATE ON PROJECTS – MEMORIAL HALL CAR PARK
    No further update. Cllr J Lewis will contact the appropriate officer.
  10. UPDATE ON MEETING WITH GARDENERS’ ASSOCIATION – Contracts to be circulated
    This item was deferred to the September meeting.
  11. TO CONSIDER CORRESPONDENCE
    None received
  12. REPORTS FROM BCBC MEMBERS
    Cllr Janice Lewis reported:
    a) A meeting has been held with residents of Bryncoch re problems in parking in and around Morse Row. Keith Power has given costs for a traffic order procedure, including installation of yellow lines, which could amount to between £4,000 and £20,000 depending on whether objections were received and if a public enquiry would need to be held. Cllr Lewis provided a letter and plan and these will be circulated with papers for the September meeting for discussion. She will also obtain a breakdown of figures and further information to aid discussion.
    Cllr Gary Thomas reported:
    The landlord/agent of SW Woodchipping is unhappy about the rubbish at the site.
  13. REPORTS FROM EXTERNAL BODIES
    Bryncoch & Sarn PACT meeting (Cllr D Lewis) –number of criminal incidents has reduced. The PCSO is leaving and a new PCSO was introduced. Residents were assured that there were enough PCSOs to cover the area.
  14. REPORTS FROM MEMBERS
    It was agreed that the issue of funding for Halloween and Xmas Parties be placed on the agenda of the September meeting.
    Similarly, the subject of the Carol Service will be placed on the agenda of the September meeting.
  15. CLERK’S REPORT
    Nothing to report
    Standing Order 68 was introduced: That in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the public be temporarily excluded from the meeting.
    TO CONSIDER ITEM: COMPUTER HELD BY THE ESTATE OF THE LATE BRIAN REES. (referred from Item 7)
    It was agreed that a further letter be sent to Mrs Eileen Rees, pointing out the inclusion of the computer on the Council’s Asset Register, requesting the immediate return of the computer, and emphasising that the Council is trying to avoid taking legal action which would be an embarrassment to all concerned.
    Standing Order 68 was lifted.
  16. PLANNING & DEVELOPMENT
    No commentsDATE AND TIME OF NEXT MEETING
    Monday September 12th 2016, at 6pm

MINUTES OF THE MEETING OF COUNCIL HELD ON MONDAY 13th JUNE 2016

PRESENT COUNCILLORS:

E Jones (Chair)
S Dobbs
P Harris
D Lewis
J Lewis
M Nott
K Wilcox
J Phillips
M Collett
Y Nott
P Williams-Jones
CLERK: Alana Davies

AGENDA

  1. CHAIR’S REMARKS
    The Chair had attended the Inauguration of the Mayor of BCBC, Cllr Reg Jenkins. She was pleased to have attended, and found the occasion quite emotional.
    The Chair had also attended the Code of Conduct training provided by BCBC. She expressed her disappointment that so few Councillors had attended, and hoped that there will be an opportunity for them to attend in the future.
  2. TO RECEIVE APOLOGIES FOR ABSENCE
    Cllrs Felicity Watkins, Gary Thomas. Cllr Watkins, in sending her apologies, had also asked that Members support the Concert she had organised for June 17th.
  3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN RESPECT OF BUSINESS TO BE TRANSACTED
    Cllrs M Nott, , J Lewis and D Lewis declared an interest in any planning matters, as members of BCBC. Cllr J Lewis declared an interest in Agenda item 14 as a plot-holder.
  4. TO CONFIRM AND SIGN THE MINUTES OF THE ANNUAL GENERAL MEETING OF COUNCIL HELD ON 16th MAY 2016
    Resolved: To accept the minutes of the Annual General Meeting held on 16th May 2016 as a true and accurate record
  5. TO CONSIDER ANY MATTERS ARISING FROM THE MINUTES OF THE ANNUAL GENERAL MEETING OF COUNCIL HELD ON 16TH MAY 2016
    None
  6. TO CONFIRM AND SIGN THE MINUTES OF THE MEETING OF COUNCIL HELD ON 16th MAY 2016
    Resolved: To accept the minutes of the Meeting held on 16th May 2016 as a true and accurate record
  7. TO CONSIDER ANY MATTERS ARISING FROM THE MINUTES OF THE MEETING OF COUNCIL HELD ON 16TH MAY 2016
    Minute no. 115:
    The Clerk read a letter from the Internal Auditor, Mr Wyn Davies. setting out his findings and recommendations re Accounts for 2015/16. Mr Davies noted that the accounts had been presented in a very professional manner. The recommendation that monthly bank reconciliations become a matter of routine was accepted. The Clerk was thanked for her work on these accounts.
    The Public Notice had been on display since May 30th at the Sarn Community Centre and on the Council website, and this was considered sufficient.
    Minute no 119:
    The Clerk had tried to contact Peter Bismire re the gate at Queens Avenue as instructed but had not succeeded. Cllr J Lewis informed that Mr Bismire had been on holiday, and that she will contact him on behalf of the Council.
  8. TO AGREE PROTOCOL FOR PUBLIC QUESTIONS
    It was agreed that the Protocol be adhered to, and that further questions may be taken at the discretion of the Chair.
  9. TO ADJOURN, IF NECESSARY, TO TAKE PUBLIC QUESTIONS
    3 members of the public were present but did not wish to ask a question.
  10. TO CONSIDER ITEM FINANCE REPORT
    The Clerk distributed copies of the Finance Report, which included:
    • Bank balances
    • Monthly accounts for April & May
    • Precept balances and variances
    Resolved: To approve the Finance Report
    Resolved: To receive monthly accounts and Precept balances on a bi-monthly basis
  11. TO CONSIDER APPLICATIONS FOR FINANCIAL ASSISTANCE 2015/16
    Applications were considered as below.
    APPLICATIONS 2016/7 CONSIDERED JUNE 2016
    April 12 Bridgend Carers’ Centre £300 Carers’ trip to the theatre to give them a break REFUSED Unaccepted purpose in line with previous decisions; large balances
    April 14 Cylch Meithrin Plant Bach £200 To improve outdoor area £200
    April 20 Tondu RFC £500 Equipment for training DEFERRED Awaiting revised application from Bryncethin FC
    April 28 Thursday Night Ladies (Ex Legion) £100 Rental costs £100
    May 2 Memorial Hall £500 Running costs £250
    May 9 Monday Sewing Group £316 Request is for 50% of rental costs. £100
    May 26 Cancer Information & Support Service £150 to offer home and hospital visits to those affected by cancer REFUSED Large balances
    June12 Heol-y-Mynydd Community Gardens & Allotments Society £373 Security Locks & keys: to replace broken lock and key cutting due to unknown key codes £373
    June12 Heol-y-Mynydd Community Gardens & Allotments Society £240 Top-soil for proposed new community flower bed on second site DEFERRED
    TOTAL AMOUNT APPLIED FOR in JUNE 2016 £2,679 AMOUNT APPROVED £1,023
  12. TO CONSIDER REVISION OF TOWN & COMMUNITY COUNCILS’ CHARTER
    Relevant sections of a Report to the BCBC Cabinet were read out by the Clerk, also an invitation to the next meeting of the Town & Community Council Forum on 18th July 2016 at 4:00pm with all Mayors/Chairs of the Town and Community Councils being invited to represent their Councils in addition to the usual Council representatives.
    During that meeting the Town & Community Charter Action Plan for the forthcoming year will be agreed before the Mayors or Chairpersons of all 20 Town and Community Councils and the Leader of BCBC formally sign the “new” Charter.
    A liaison meeting between Officer representatives of BCBC and the TCCs Clerks is being planned to be held before the end of July as introduced in the revised Charter in preparation for the ordinary meeting of the Town and Community Council Forum on 12 September 2016.
    RESOLVED: That the representative of St Brides Minor Community Council on the Bridgend Town & Community Council Forum be the Chair of Council. and this will apply throughout 2016/17.
    RESOLVED: That the Vice Chair, Cllr Watkins, be requested to attend the above meeting on July 18th in place of the Chair, who will be attending as the Council representative.
  13. TO CONSIDER ITEM UPDATE ON PROJECTS – MEMORIAL HALL CAR PARK
    The Chair welcomed Mr Geoff Whittington, Project Manager, and invited him to give an update on the project and an explanation of the delays to date. Mr Whittington explained that changes had been necessary to the entrance and the exit of the car park, and that approval from the Highways department of BCBC in the form of licences were required for this to go forward. He gave a detailed summary of the processes to date.
    Questions were asked by Members, including those around:
    • Drainage
    • Communication with BCBC officers
    • Chronology of events & conversations
    • Adherence to conditions
    • Erection of fence to prevent chickens from disturbing grass seeds
    Mr Whittington answered the questions to the best of his ability. He expressed concerns about some of the above and regretted some of the reasons why delays had occurred. He then assured Members that most issues had now been resolved and was hopeful that the works would continue and conclude very soon, providing that the necessary licences were issued.
    Cllr M Nott was not happy with some of Mr Whittington’s replies, and will be making further enquiries, particularly as regards the chronology of communication with officers.
    Cllr D Lewis pointed out that a lack of resources at BCBC, due to funding cuts by central government, will have impacted on the availability of officers.
    Cllr Y Nott asked Cllr J Lewis (local member) to contact the relevant officer directly. This Cllr J Lewis agreed to do.
    The Chair thanked Mr Whittington for his attendance.
    Cllr P Williams-Jones left the meeting at 7.50pm
  14. UPDATE ON MEETING WITH GARDENERS’ ASSOCIATION (Heol-y-Mynydd Community Gardens & Allotments Society to be referred to as The Gardeners’ Society)
    The notes of the meeting were circulated to Members and were discussed, and the following decisions made:
    • It was agreed that it would not appear to be appropriate for a member or members of The Gardeners’ Society to sign plot-holders’ contracts on behalf of the Community Council, but that this matter be DEFERRED to the next meeting, when copies of the contract will be made available to members.
    • It was also agreed by Cllr J Lewis that she would in principle be willing to become an additional signatory to The Gardeners’ Society bank account, in a private capacity and not as a representative of the Council, but that she would need to discuss this with the Executive of the Society first.
    • Waste bins: Council was informed that the bins in question were placed in their current positions by BCBC, that they were regularly used and regularly emptied. Also that they were in close proximity to the Community Garden/s, and that they should not be relocated.
    • Request for a Notice Board: Members queried the need for a notice board at the Community Gardens. There is a notice board at the Sarn Centre which could be used, also Community 1st notice boards are available for use by local organisations.
    • It was agreed that the Clerk send invitations for the Annual Open Day on August 14th to the Mayor of BCBC, the Leader of BCBC, Mr Huw Irranca Davies AM and Mr Chris Elmore MP on behalf of The Gardeners’ Society.
    The following resolutions were made:
    a. RESOLVED: That The Gardeners’ Society be made aware that any memorial agreed by them would be at their cost, and that a contribution from the Council may be applied for.
    b. RESOLVED: that it would not be appropriate for annual plot fees be paid into the Bank Account of The Gardeners’ Society. The Community Council is the leaseholder and receives the annual rent from The Gardeners Society, and deposits it in an account to be allocated back to the Society as Council sees fit. It was further
    c. RESOLVED: That The Gardeners’ Society be requested to submit an annual report of accounts to the Community Council, and to provide regular accounts and supporting documentation as requested.
    d. RESOLVED: That the sum of £345 be transferred from the Council’s current account to the Heol-y-Mynydd Community Gardens & Allotments Society bank account.
    e. RESOLVED: That the Clerk obtain further information from BCBC (Fiona Blick) re the possibility of Asset Transfer
    f. RESOLVED: that the Clerk makes enquiries of the Highways department of BCBC as to the status of the footpath in question.
    g. RESOLVED: that the amounts of £93.36 and £120 be paid to the Heol-y-Mynydd Community Gardens & Allotments Society re unpaid invoices
    h. RESOLVED: that a donation of £200 be made as a contribution towards hospitality at the annual Open Day.
  15. TO CONSIDER CORRESPONDENCE
    a) Letters of thanks for donations received from Starfish and St Brides Minor OAP Association
    b) Notification of Road Traffic Counts – survey of the A4061, including a request to use 2/3 parking spaces at the Memorial Hall. Date to be arranged.
    c) Centenary Fields programme – some discussion took place but more information is required. The Clerk to make further enquiries. Meanwhile information to be passed to representatives of the Lower Llansantffraid Action Group.
  16. REPORTS FROM BCBC MEMBERS
    Cllr Janice Lewis reported:
    a) A new BCBC Cabinet Member for Communities is in place and she has requested a meeting with her re the A4061.
    b) Rota visits will now include visits to individuals in their homes. Cllr Lewis had been surprised but pleased that this is succeeding well, and that the rapport between individuals and visiting Councillors is excellent.
    Cllr M Nott endorsed the above remarks.
  17. REPORTS FROM EXTERNAL BODIES
    Coity Walia Board of Conservators (Cllr E Jones) – Arrangements are ongoing for St Mary’s Fair
    Sarn Centre Association (Cllr Y Nott) – The Centre is doing quite well, with rooms being rented out to ensure the Centre’s viability
    Bryncoch & Sarn PACT meeting (Cllr D Lewis) – The number of crimes had gone up significantly although the numbers referred to both Bryncoch & Sarn and were not disaggregated. The crimes included neighbourhood disputes, theft of cars, damage to cars, theft from cars. More Police resources are needed but are not available. It was confirmed that PCSOs are able to issue parking tickets.
    Cllr M Nott agreed to enquire as to whether PCSOs can issue fines for dog fouling.
    Cllr J Lewis will ask PACT Chairs to contact the Clerk and provide their contact details, and will request that minutes of PACT meetings are sent to the Clerk.
  18. REPORTS FROM MEMBERS
    Cllr P Harris enquired about the status of the footpath behind Williams Crescent. The clerk will follow up.
    Cllr D Lewis passed on a request from Cllr G Thomas as to whether the Community Council is able to place a purchase order for drainage of a field on behalf of Bryncethin Rugby Club. It was agreed that this is not something the Community Council can agree to.
  19. CLERK’S REPORT
    A vacancy for a Community Council representative has arisen on the board of Governors of Bryncethin Primary School. Cllr J Phillips was nominated and it was unanimously
    RESOLVED: that Cllr Jean Phillips me appointed as Community Council representative on the board of Governors of Bryncethin Primary School
  20. Standing Order 68 was introduced: That in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the public be temporarily excluded from the meeting.
    Standing Order 68 was withdrawn.
  21. PLANNING & DEVELOPMENT
    Planning Decisions were NotedDATE AND TIME OF NEXT MEETING Monday July 11th 2016, at 6pm
    Due to the lateness of the hour, it was agreed that the planned Finance Committee meeting will take place at 5pm, prior to the next full Council meeting.

MINUTES OF THE MEETING OF COUNCIL HELD ON MONDAY 16th MAY 2016

PRESENT

COUNCILLORS: E Jones (Chair)
S Dobbs
P Harris
D Lewis
J Lewis
M Nott
G Thomas
F Watkins
K Wilcox
Y Nott

CLERK: Alana Davies

  1. 1. CHAIR’S REMARKS
    The Chair had attended the Pencoed Civic Service and the Maesteg Mayor’s Ball, both of which she had enjoyed and met a number of people she knew.
    Future engagements:
    Combined Inauguration and Blessing of the Mayor Bridgend County Borough 2016-2017 – Wednesday 25 May 2016 in the Council Chamber, Civic Offices 1.45pm for 2.00pm
  2. 2. TO RECEIVE APOLOGIES FOR ABSENCE
    Cllrs J Phillips, M Collett, P William-Jones
  3. 3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN RESPECT OF BUSINESS TO BE TRANSACTED
    Cllrs M Nott, G Thomas, J Lewis and D Lewis declared an interest in any planning matters, as members of BCBC.
  4. 4. TO CONFIRM AND SIGN THE MINUTES OF THE MEETING OF COUNCIL HELD ON 11th April 2016
    Resolved: To accept the minutes of the meeting held on 11th April 2016 as a true and accurate record, with the following amendments:
    Minute no. 81 to read: ‘On May 5th 2 separate areas will be needed at the Sarn Centre for the Election poll’
  5. 5. TO CONSIDER ANY MATTERS ARISING FROM THE MINUTES OF THE MEETING OF COUNCIL HELD ON 11th April 2016
    None
  6. 6. TO ADJOURN, IF NECESSARY, TO TAKE PUBLIC QUESTIONS
    None received
  7. 7. TO CONSIDER ITEM FINANCE REPORT
    The Clerk distributed copies of the Finance Report, and verbally reported the position of the Council bank accounts.
  8. Members raised the following issues and instructed the Clerk to action them:
    • To contact the Coity Walia board to request their donation of £2,000 towards the cost of installing the new car-park at Bryncethin Memorial Hall
    • To make enquiries of the Gardeners’ Club as to payment of rental collections into the Council’s bank account.
    Resolved: To approve the Finance Report
    Resolved: To arrange for the Chair’s chain of office to be valued
    Resolved: To approve following payments to be made:
  9. DATE OF INVOICE / CLAIM SUBMITTED BY/PAYEE: DETAILS OF INVOICE/CLAIM AMOUNT
    21/04/16 Landcraft Pt 1 of Project costs £25,974.26
    17/04/16 Alana Davies Office supplies 2016/17 £76.72
    17/04/16 Alana Davies Postage stamps £15.12
    22/04/16 SWALEC Unmetered electricity supply charges (Xmas lights) £77.41
    10/05/16 Alana Davies Postage stamps £7.68
    14/05/16 Wyn Davies Internal Audit £240.00
    15/05/16 Websites4all Annual renewal of website £170.00
    15/04/16 Zurich Municipal Annual Insurance cover £566.58
  10. 8. TO CONSIDER THE ANNUAL ACCOUNTS FOR 2015/16
    The Annual Accounts Return was presented to Council, and was approved by all Councillors. The document was signed by the Chair.
    It was agreed that the Public Notice be displayed at 3 locations in the area from June 13th to July 8th. It was further agreed that enquiries be made by the Clerk re access to 3 notice boards in the locality.
  11. 9. TO CONSIDER ITEM UPDATE ON PROJECTS
    Memorial Hall Car Park: Cllr Y Nott gave a verbal update on the progress of the project. Some issues had arisen around conditions to the planning approval, concerning the width of the entrance to the car park; also the discovery of a water hydrant previously unidentified. The issues are being addressed, and Cllr Y Nott will act as liaison between the Clerk and the Project Manager & BCBC.
  12. 8. TO CONSIDER CORRESPONDENCE
    a) Notification of the death of Don Buttle, past Mayor of BCBC.
    b) Notice from Parsons Brinkerhoff – road traffic survey on behalf of the Department for Transport. Request to use 2 or 3 places in the Bryncethin Memorial Hall car park to undertake a survey of the A4061.The count will take place on a Friday. The team of 3 persons would arrive at 0645. The count goes from 0700 until 1900. Hi Vis Jackets are worn and the vehicles will display ‘Traffic Survey’ signs in them. The local school will be informed of the count date.
    c) Reply from Jason King (V2C) re provision of a Skip – the request has been passed to Clive Thomas who is responsible for estate management and has a budget for this type of request.
  13. 11. TO CONSIDER ITEM SCHEDULE OF SEASONAL MAINTENANCE
    An updated schedule of Seasonal Maintenance was distributed to Councillors, showing total costs. It was noted that the total sum involved represented a large proportion (over 40%) of the Council annual precept. Councillors expressed their great concern at this proposed expenditure, and a number of measures were suggested. It was also noted, however, that there was little that could be changed at this point in the year. Cllr J Lewis expressed thanks to the Clerk for the information.
    Resolved: To approve the schedule, with the caveat that the box hedges be
    returned if possible, and flowers to be planted instead.
    Resolved: To carry out a full review of all gardening, planting, flower displays
    and seasonal maintenance by the Finance Committee; to report
    proposals to Full Council.
  14. 12. REPORTS FROM BCBC MEMBERS
    Cllr Mel Nott distributed his BCBC Leader’s Review of the Year 2015/16.
    Cllr Janice Lewis reported that the gate at Queens Avenue should be replaced – Peter Bismire is the contact for this. The Clerk to action.
    Cllr G Thomas reported that the flower box at Wigan Terrace needs repairing. The Clerk to obtain costs.
  15. 13. REPORTS FROM EXTERNAL BODIES
    Sarn Centre Association (Cllr Y Nott) – The AGM will take place on May 18th.
  16. 14. REPORTS FROM MEMBERS
    Cllr F Watkins notified Members that the annual concert at Bryncethin Memorial Hall will take place on June 17th. All proceeds will go to charities to be announced. Councillors are urged to support this event.
    15. CLERK’S REPORT
    Nothing to report.
  17. 16. PLANNING & DEVELOPMENT
    Planning Decisions: P/16/148/Out – Mr Michael King
    Outline Application For 1 X Two Storey, Two Bedroom Dwelling Side Garden Of 13 Highfield Place Sarn Decision: Refused On 19-Apr-16
  18. 17. DATE AND TIME OF NEXT MEETING
    Monday June 13th 2016, at 6pm

MINUTES OF THE ANNUAL GENERAL MEETING OF COUNCIL HELD ON MONDAY 16th MAY 2016

PRESENT COUNCILLORS:

Y Nott (Chair)
S Dobbs
P Harris
E Jones
J Lewis
M Nott
G Thomas
D Lewis
F Watkins
K Wilcox
Apologies:
J Phillips
M Collett
P Williams-Jones

CLERK: Alana Davies

  1. 1. TO RECEIVE THE REMARKS OF THE RETIRING CHAIR
    Cllr Yvonne Nott thanked all members for the support she has received over the past 3 years. She acknowledged that it has not always been an easy task, and paid tribute to the previous Clerk, Mr Brian Rees, who had been ill during the last year. She thanked the present Clerk for stepping in to help. She wished the new Chair and Vice Chair good luck and good health in their new roles.
  2. 2. TO RECEIVE THE REMARKS OF MEMBERS
    Cllr Gary Thomas expressed his gratitude to Cllr Y Nott, and added that the Council had been fortunate to have such a good Chair.
    Cllr Felicity Watkins heartily endorsed the previous comments, and said that Cllr Y Nott had always run a tight ship and that proceedings had run smoothly. She thanked Cllr Y Nott and wished her good luck for the future.
  3. 3. TO ELECT A CHAIR FOR 2016-2017
    Cllr Elaine Jones, Vice Chair, was nominated and unanimously elected as Chair of St Brides Minor Community Council for the ensuing year.
  4. 4. TO RECEIVE THE CHAIR’S DECLARATION OF ACCEPTANCE OF OFFICE
    Cllr E Jones duly made the declaration of acceptance of office, which was signed by her and countersigned by the Clerk.
  5. 5. INVESTITURE OF CHAIR OF ST BRIDES MINOR COMMUNITY COUNCIL
    Cllr Y Nott invested the Chair, Cllr E Jones, with the Chain of Office.
  6. 6. TO ELECT A VICE CHAIR
    Cllr Felicity Watkins was nominated and unanimously elected as Vice Chair of St Brides Minor Community Council for the ensuing year.
  7. 7. INVESTITURE OF VICE CHAIR
    Cllr E Jones invested the Vice Chair, Cllr F Watkins, with the Chain of Office. Cllr Watkins thanked Councillors for the confidence they had shown in her, and assured all that she would do her very best not to let them down.
  8. 8. TO APPOINT COMMITTEES AND REPRESENTATIVES (INCLUDING APPOINTMENT OF ANY NEW COMMITTEES AND REMOVAL OF ANY OLD COMMITTEES)
    Cllrs Y Nott, E Jones, D Lewis, F Watkins and P Harris were unanimously re-elected to the Finance Committee.
    No new committees were appointed at this time.
  9. 9. TO DELEGATE FUNCTIONAL POWER TO THE COMMUNITY COUNCIL CLERK TO ACT IN RESPECT OF URGENT BUSINESS ARISING BETWEEN MEETINGS OF THE COUNCIL
    Unanimously agreed to delegate as above, in consultation with the Chair or Vice Chair
  10. 10. TO DELEGATE FUNCTIONAL POWER TO THE COMMUNITY COUNCIL CLERK TO MAKE NECESSARY PAYMENTS TO ENSURE SATISFACTORY DELIVERY OF THE COUNCIL’S ADMINISTRATIVE FUNCTIONS
    Unanimously agreed to delegate as above, in consultation with the Chair or Vice Chair
  11. 11. TO NAME MEMBERS AUTHORISED TO SIGN CHEQUES (LOCAL GOVERNMENT ACT 972 – [SECTION 150(5)]).
    Unanimously agreed to add the Chair, Cllr E Jones, and Vice Chair, Cllr F Watkins, as signatories to the Lloyds Bank account, and to maintain current signatories to the Swansea Building Society: Cllrs E Jones, Y Nott, D Lewis and the Clerk.
  12. 12. TO AGREE THE CHAIR’S ALLOWANCE 2016-2017
    It was proposed and unanimously agreed that the Chair’s allowance for 2026/17 be paid at £300,and that a Vice Chair’s allowance of £150 also be paid.
  13. 13. TO AGREE MEETING DATES OF COUNCIL AND COMMITTEES
    It was unanimously agreed that Full Council meetings will take place on the 2nd Monday of each month at 6pm, and that Finance Committee meetings will be held on a quarterly basis, following a meeting of full Council, with special meetings to be called as necessary.
  14. The meeting closed at 6.30pm.

MINUTES OF THE MEETING OF COUNCIL HELD ON MONDAY 11th APRIL 2016

PRESENT

COUNCILLORS: Y Nott (Chair)
S Dobbs
M Collett
P Harris J Lewis
M Nott
J Phillips
E Jones F Watkins
D Lewis
K Wilcox
CLERK: Alana Davies

  1. CHAIR’S REMARKS
    The Chair had accepted an invitation to attend the Pencoed Town Council Civic Service on May 8th.
  2. TO RECEIVE APOLOGIES FOR ABSENCE
    Cllrs G Thomas, P William-Jones
  3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN RESPECT OF BUSINESS TO BE TRANSACTED
    Cllrs M Nott, J Lewis and D Lewis declared an interest in any planning matters, as members of BCBC.
  4. TO CONFIRM AND SIGN THE MINUTES OF THE MEETING OF COUNCIL HELD ON 14th MARCH 2016
    Resolved: to accept the minutes of the meeting held on 14th March 2016 as a true and accurate record, with the following amendments:
  5. TO CONSIDER ANY MATTERS ARISING FROM THE MINUTES OF THE MEETING OF COUNCIL HELD ON 14th March 2016
    Minute no. 59 (I) – The Clerk had met with Cllr J Lewis to become acquainted with the location of the gate, for future reference.
  6. TO ADJOURN, IF NECESSARY, TO TAKE PUBLIC QUESTIONS – None received
  7. TO CONSIDER ITEM FINANCE REPORT
    The Clerk reported the position of the Council bank accounts.
    Resolved: To approve the Finance Report, including the report of the March 14th Finance Committee, with the following recommendations:
    • That balances in this account be limited to £50,000, and that all monies exceeding this be transferred to the Swansea Building Society.
    • That Quotes and/or Tenders must be sought and approved by Members prior to any purchases or works being commenced.
    • That all businesses or individuals who have previously carried out works or purchases will be informed of the above, and the information will be displayed on the Council website.
    • That costs of Planting & Environmental Maintenance will be sought at the start of the Council year 2016/17 for approval at the April Council meeting. Costs for Christmas lighting will be sought in July/August for approval at the September Council meeting.
    • That the following payments be approved:
    09/03/16 Alana Davies Business cards £9.58
    04/04/16 Alana Davies Stationery, ink cartridges £25.40
    04/04/16 Alana Davies Postage stamps £15.36
    March 2016 Bryncethin RFC Refreshments, Xmas party £310.00
    31/03/16 Awen Cultural Trust Contribution to Sarn Library £6,600
    31/03/16 D Malley Payroll services £58.00
    The Clerk presented a report showing expenditure against the Precept estimates for 2015/16. and planned expenditure for 2016/17.
    Resolved: To approve the report, with an amendment to the 2015/16 presentation to highlight that Fees & Charges are in deficit.
  8. TO RECEIVE REPORT OF FINANCE COMMITTEE HELD ON MARCH 14TH 2016
    Report of the Finance Committee March 2016 was discussed and agreed under Minute no. 70 above.
  9. TO CONSIDER ITEM CLOSURE OF CO-OP BANK ACCOUNT/S
    It was proposed and Resolved: To close all Council Co-op bank accounts as soon as is practicable (i.e. when all cheques are cleared and remittances deposited) and to transfer all balances to the Council’s Lloyds Bank account.
  10. TO CONSIDER ITEM PENSION SCHEME FOR COUNCIL EMPLOYEES
    The Clerk has been advised by Mrs D Malley, payroll administrator, that the employer must write to all employees who do not automatically enrol for a pension and ask if the employee would like to join or opt into a pension scheme. If the employee says yes then the council must provide a suitable scheme, if the employee says no then the council does not have to join a scheme as there are no members to join. The Clerk informed the Council of her decision not to opt in or join the scheme.
    Resolved: to notify Mrs Malley of the Clerk’s decision.
  11. TO CONSIDER APPLICATIONS FOR FINANCIAL ASSISTANCE 2015/16
    Applications received to date were considered.
    Resolved: that the following amounts be approved and paid:
    Name Amount requested Purpose Decision Amount approved
    Bryncethin WI £50 Hall hire & general funding Approved £50
    Bryncethin Allotments Association £100 Upkeep, maintenance Approved £100
    Bryncethin Youth RFC £350 T shirts Deferred – information to be requested
    Tuesday Night Ladies Any Approved £100
    St Brides Minor Memorial Hall £500 Running costs & repairs Partially Approved £250
    Starfish £762 Rent, internet, website & helpline Partially Approved £250
    Monday Sewing Club £300 Coach trips Declined
    St Brides Minor OAP Association, Bryncethin £150 upkeep and rental Approved £150
  12. TO CONSIDER ITEM UPDATE ON PROJECTS
    Memorial Hall Car Park: The Chair gave a verbal update on the progress of the project, and notified members of a further meeting of stakeholders due to be held at the Memorial Hall on Thursday April 14th.
  13. TO CONSIDER CORRESPONDENCE
    a) FOI request Cardiff University Research Student Nicholas Alderton, re proposed expenditure on the Queen’s 90th birthday celebrations.
    Resolved: The Council will not be making a financial contribution to these celebrations.
    b) Agency Agreement for Rights of Way – Andrew Mason. Payment of £1,248.28 to be made shortly.
    Resolved: To note the correspondence.
    c) Pension Regulator table and advice – Diane Malley
    Resolved: To note the correspondence.
    d) Other correspondence tabled:
    • Notification from Sarn Centre Association that room hire charges will increase from £10/hour to £11/hour.
    Resolved: To agree to pay the increased charges.
    (NB Cllr Y Nott declared a pecuniary interest in this item, as Chair of the Association, and did not take part in discussion or voting)
    • Letter from Andrew Jolley, BCBC, re Code of Conduct training for Councillors.
    Resolved: that 8 places be booked for training.
  14. TO CONSIDER ITEM SCHEDULE OF SEASONAL MAINTENANCE
    A schedule of Seasonal Maintenance was distributed to Councillors, showing total costs. Some costs, i.e. for plants, have not yet been provided.
    Resolved: to approve all costs, subject to clarification of grass-cutting costs, and providing the total cost of £9,060 is not exceeded.
  15. TO CONSIDER ITEM QUEEN’S 90TH BIRTHDAY CELEBRATIONS
    Following discussion, it was
    Resolved: That the Council will not be making a financial contribution to the Queen’s 90th birthday celebrations (see Minute no. 77 above)
  16. REPORTS FROM BCBC MEMBERS
    Cllr Janice Lewis reported:
    i) At the Planning meeting of March 31st, the application for houses at the site of the former Ogmore Comprehensive was approved. Cllr J Lewis had requested an S106 agreement for improved infrastructure; this was recognised by Highways dept. but not agreed by the Planning Committee.
    ii) Requested of St Brides Minor CC – ‘School’ signs at the bottom of the hill at an approximate cost of £3,300. Bryncethin is not included in the BCBC School Safety Improvement Plan. Cllr J Lewis will request details of the signs and their costs and forward to the Clerk.
    Cllr Mel Nott reported:
    On May 5th 2 separate rooms will be needed at the Sarn Centre for the Election counts – one for the Parliamentary election, one for the Assembly election. The count for the PCC will not take place until the weekend.
  17. REPORTS FROM EXTERNAL BODIES
    Sarn Centre Association (Cllr Y Nott)
    i) New CCTV cameras have been installed, externally as well as internally. The new contract is much improved, with better coverage, resulting in improvements to insurance cover.
    ii) All the Centre books are now ready for Audit. Cllr Y Nott expressed her thanks to Stacey Thomas for the work she has done on this.
    Sarn & Bryncoch PACT (Cllr S Dodds)
    i) The culvert in Llansantffraid Road is to be cleaned. This appears to be V2C property.
    ii) Residents asked for skips for depositing rubbish. This is a V2C area and they should provide a skip. The Clerk to write to V2C asking them to provide a skip in an area to be specified.
    iii) Residents also requested that lamp-post stickers re dog fouling be obtained. The clerk to contact BCBC. Cllr D Lewis noted that the Police are able to book owners whose dogs are fouling on public land, despite being previously told that they cannot. Cllr M Nott noted that a Members’ seminar on the duties and responsibilities of PCSOs is being arranged.
    iv) The Clerk to write to the Sarn & Bryncoch PACT requesting that issues are taken up with the relevant body – e.g. Police, V2C, BCBC, or individual BCBC Councillors, rather than expecting St. Brides Minor CC to follow up all issues.
    Bryncethin PACT (Cllr F Watkins)
    i) The status quo remains. No crime figures were available on the evening of the meeting.
    ii) 2 Residents of Ynysawdre asked if they could join the Bryncethin PACT. This was refused on geographical grounds and is not a viable option.
    Friends of Tyn-y-Coed Surgery (Cllr F Watkins)
    This organisation will be taking a ‘Sabbatical’, as enough has been collected to purchase an ambulatory blood pressure machine and an ECG machine. The remaining funds will be donated to the Geraint Richards Trust Fund.
    Coity Walia (Cllr E Jones)
    i) Memorial Hall Car Park – The owner of a parcel of land which houses one of the sheds has put in an application for development, stating that he has permission to cross common land. This is not the case.
    ii) St Mary’s Fair will be going ahead in the usual area.
  18. REPORTS FROM MEMBERS/AOB
    i) The parking situation on Daleside – Cllr J Lewis will take this to PACT.
    ii) Owen Watkins has been named Man of the Match in the Wales/Italy match; the Community Council has supported Owen in the past.
  19. CLERK’S REPORT
    i) The AGM will take place on May 16th and not May 9th. (This is to avoid a clash of dates with the AGM of the BCBC Labour Group, members of whom are also members of this Community Council.)
    ii) An ordinary meeting of the Community Council will take place immediately following the AGM. The agenda will be a short one, limited to urgent items.
    iii) A celebration of the inauguration of the new Chair will take place at the end of formal proceedings. Councillors are invited to contribute a plate of snacks or nibbles, or drinks.
  20. PLANNING & DEVELOPMENT
    Planning Applications:
    P/16/214/OUT : Outline Planning for One Single Storey Dwelling – Plot Rear Of Y-Nythfa The Common Bryncoch Bryncethin
    Council objects in the strongest terms to this application on the following grounds:
    • It is outside the settlement boundary
    • It will result in a loss of open space
    • There is no access to the site other than that requiring permission of the Lord of the Manor of Dunraven and the Community Council
    It will result in increased traffic on the A4061 that will further exacerbate the traffic generated by the recent planning decision for 100 plus dwelling at the Ogmore School site ( Bryncethin Campus ).
    P/16/251/OUT: Up to 16 Dwellings With Public Open Space, Landscaping, Access & Assoc. Works ~Affect. Footpath 3 St Brides Minor – Land Off Ffordd Leyshon Bryncethin
    Council objects in the strongest terms to this application on the following grounds:
    • It is outside the settlement boundary
    • It will result in a loss of open space
    • The access road is very narrow and is unsuitable for this development
    It will result in increased traffic on the A4061 that will further exacerbate the traffic generated by the recent planning decision for 100 plus dwelling at the Ogmore School site ( Bryncethin Campus ).
    P/16/230/FUL: (car-park floodlighting) The Planning Committee is requested to take note of comments of local residents.
    P/16/26/TPO: (Fell Ash tree) No objections, subject to the views of residents.
    P/16/223/FUL: (construct dividing wall at Designer Village) No objections
    Proposed Public Path Diversion Order Footpath 9, St Brides Minor – No objections
    Planning Decisions:
    P/16/102/FUL (create new earth mounds – Sarn Park Motorway Service Area: ApprovedDATE AND TIME OF NEXT MEETING
    Annual General Meeting May 16th 2016, at 6pm, followed by an Ordinary Meeting of Council.

MINUTES OF THE MEETING OF COUNCIL HELD ON MONDAY 14th MARCH 2016

PRESENT COUNCILLORS:

Y Nott (Chair)
S Dobbs J Phillips
P Harris G Thomas
E Jones K Wilcox
D Lewis J Lewis

CLERK: Alana Davies

  1. CHAIR’S REMARKS
    The Chair had attended the official opening of the Bryncethin Campus, which provides a wide range of resources and facilities for children and young people with learning difficulties and behavioural & social needs. Other members had also attended, and all agreed that it was a much-needed and positive provision.
  2. TO RECEIVE APOLOGIES FOR ABSENCE
    Cllrs M Collett, F Watkins, M Nott, P William-Jones
  3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN RESPECT OF BUSINESS TO BE TRANSACTED
    Cllrs J Lewis and D Lewis declared an interest in any planning matters, as members of BCBC.
  4. TO CONFIRM AND SIGN THE MINUTES OF THE MEETING OF COUNCIL HELD ON 15TH FEBRUARY 2016
    Resolved: to accept the minutes of the meeting held on 15TH February 2016 as a true and accurate record, with the following amendments:
    • Minute no. 32: Apologies had been submitted by Cllr G Thomas
    • Minute no. 42: re Electrification of the Railway –there are issues in establishing a half-hour service to Maesteg owing to problems in opening the link.
  5. TO CONSIDER ANY MATTERS ARISING FROM THE MINUTES OF THE MEETING OF COUNCIL HELD ON 15th February 2015
    a. Minute 34: A letter has been sent to Mrs Eileen Rees re Keys/Key codes for the Gardeners’ association. A reply has been received from Mrs Rees’ daughter and arrangements are being made to collect all Council items from Mrs Rees’ home.
    b. Minute 40: re Safety issues at Bryncethin Primary School: Cllr J Lewis has made enquiries of BCBC and is assured that there are no concerns re safety on the playing fields, and that all stones have been cleared. BCBC will reply to the Head Teacher.
    c. Minute 42: re the V2C application for development: residents have formed an action group, and posters have been placed in some windows.
    d. Minute 44: re update of Chairs on the Council Board: Y Dderwen school has been contacted, and Mr Tony Morgan will make enquiries of the Art Department.
  6. TO ADJOURN, IF NECESSARY, TO TAKE PUBLIC QUESTIONS
    None received
  7. TO CONSIDER ITEM FINANCE REPORT
    The Chair and Clerk gave a verbal update as to Council’s bank accounts. Discussion took place regarding the ‘Gardening Account’, and when this was set up. It was agreed that the Chair would enquire of Julie Davies.
    Approval was given to purchase 100 business cards for Council up to a maximum of £10.
    Resolved: To approve the Finance Report.
  8. TO CONSIDER APPLICATIONS FOR FINANCIAL ASSISTANCE 2015/16
    A number of applications have been received up to and including the time of the Council meeting. It was agreed that the Clerk will list all applications received and present them to Members for consideration.
    Resolved: That this item be deferred to the next meeting, at which time all applications received to date will be considered.
  9. TO CONSIDER ITEM UPDATE ON PROJECTS
    Memorial Hall Car Park: The Chair gave a verbal update on the progress of the project, and referred to a further meeting of stakeholders held at the Memorial Hall.
  10. TO CONSIDER CORRESPONDENCE
    Offer to purchase commemorative coins to celebrate the 90th birthday of Queen Elizabeth II. Some discussion took place regarding the possibility of presenting coins to children of St Brides Minor, but this was seen to be fraught with difficulties.
    Resolved: To note the correspondence.
  11. REPORTS FROM BCBC MEMBERS
    Cllr Gary Thomas reported:
    The BCBC Budget has been approved with a Council Tax increase (band D) of 3.9% . Everyone is suffering due to cuts from Westminster being passed on to Wales and on to Local Authorities.
    Cllr Janice Lewis reported:
    I. Funding is needed to reinstate grass verges at Bakers Way which have been damaged by lorries. V2C have stated that they may be willing to part-fund the cost. Cllr J Lewis will provide costings and obtain details of the contribution from V2C, and a report will be placed on a future agenda for consideration by Council.
    II. Further flashing traffic signs are needed at the junction lights on the A4061 at a cost of approximately £700. A report will be submitted to be placed on a future agenda for consideration by Council.
    III. Traffic has been mounting kerbs on the A4061 – Cllr J Lewis has asked for a Police patrol in this area and has been assured that the situation will be monitored.
  12. REPORTS FROM EXTERNAL BODIES
    Sarn & Bryncoch PACT (Cllr J Lewis)
    I. Questions have been raised as to the re-instatement of the gate. Cllr Lewis will liaise with the Clerk and report back at the next meeting.
    II. Residents are very pleased with the first cut of grass at the Cemetery
    III. The fly-tipping at the back of Jubilee Crescent/Queens Road has been removed.
    IV. Residents have requested a skip
    V. Bollards are still needed on the pavement at Heol Ganol
    VI. Cars continue to drive down Heol Ynysawdre, and there is poor visibility on the T junction coming out of that road.
  13. REPORTS FROM MEMBERS/AOB
    Cllr E Jones reported that the fly-tipping on the walkway to Penycae Road is being addressed. This is a constant problem and possible solutions are being considered.
    Cllr P Harris reported that the trees have been cut down and put onto the footpath (footpath 3) before being collected by V2C.
  14. CLERK’S REPORT
    I. Council has been informed that a claim for re-imbursement for maintenance of public footpaths may be submitted before March 31st.
    II. Diane Malley (Payroll administrator) has requested clarification of some aspects of staffing and staff expenses in 2015/16. The Clerk has provided information.
    III. The meeting of the Town & Community Council Forum has been confirmed.
  15. PLANNING & DEVELOPMENT
    No comments.DATE AND TIME OF NEXT MEETING
    April 11th 2016
    ST BRIDES MINOR COMMUNITY COUNCIL

MINUTES OF THE MEETING OF COUNCIL HELD ON MONDAY 15th FEBRUARY 2016

PRESENT COUNCILLORS:

Y Nott (Chair)
M Collett M Nott
S Dobbs J Phillips
P Harris F Watkins
E Jones K Wilcox
D Lewis J Lewis

CLERK: Alana Davies

  1. CHAIR’S REMARKS
    None
  2. TO RECEIVE APOLOGIES FOR ABSENCE
    Cllr G Thomas
  3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN RESPECT OF BUSINESS TO BE TRANSACTED
    Cllrs J Lewis, D Lewis and M Nott declared an interest in any planning matters, as members of BCBC.
  4. TO CONFIRM AND SIGN THE MINUTES OF THE MEETING OF COUNCIL HELD ON 14TH DECEMBER 2015
    Resolved: to accept the minutes of the meeting held on 11th January 2015 as a true and accurate record
  5. TO CONSIDER ANY MATTERS ARISING FROM THE MINUTES OF THE MEETING OF COUNCIL HELD ON 11th January 2015
    Minute 19
    The Chair and Clerk met with officers representing the Gardeners’ Association to discuss keys and key codes for padlocks, bank accounts and the format for a new contract. The Gardeners’ Association has offered to donate £100 towards the cost of a memorial to Brian Rees, to be further discussed at a future meeting. It was noted that a memorial bench was not considered appropriate for a variety of reasons. A letter will be sent to Mrs Eileen Rees requesting any information she may have re keys/key codes, and relevant documentation. It was agreed that the Chair, Vice Chair and Clerk will meet with representatives of the Gardeners’ Association on a quarterly basis. Julie Davies will take minutes.
  6. TO ADJOURN, IF NECESSARY, TO TAKE PUBLIC QUESTIONS
    None received
  7. TO CONSIDER ITEM FINANCE REPORT
    Resolved: To approve the Finance Report, with the following amendment:
    Payment of £2,700 to be made to G Whittingham in respect of consultancy fees for the Memorial Hall Car Park project.
  8. TO CONSIDER CHANGE OF BANK FOR ST BRIDES MINOR COMMUNITY COUNCIL
    This was agreed in principle at the meeting of December 14th.
    Resolved: To open a Treasurers’ Account with Lloyds Bank, to include Internet and Telephone Banking, and to transfer all monies from the Co-op Bank Account to the new Lloyds Bank Account.
  9. TO CONSIDER ITEM UPDATE ON PROJECTS
    Memorial Hall Car Park
    A Tender Report was considered by Members and the recommendation approved. Grant Funding from BCBC will be carried over into 2016 if necessary. Members were assured that all land ownership issues were in order, and reminded that the Board of Conservators (Coity Walia) will contribute £2,000.
    A typographical error in the report was noted and this will be passed to Mr G Whittingham.
    Resolved: The revised Tender from Landcraft Projects Ltd for £41,722.02 be accepted.
  10. TO CONSIDER CORRESPONDENCE
    SLCC Renewal Notice
    Resolved: To pay the Renewal fee of £103
    Letter from the Head Teacher, Bryncethin Primary School re pupil safety.
    Cllr J Lewis agreed to take this up with BCBC and to discuss it with the Head Teacher
    Resolved: To send an Application for Funding form to the Head Teacher.
  11. MEMORIAL TO BRIAN REES
    This item was discussed under Matters Arising
  12. REPORTS FROM BCBC MEMBERS
    Cllr Janice Lewis reported:
    • The flashing lights on the A4061 have not been working but assurances have been given that they are now working as they should, and officers will be monitoring the situation.
    • Webcasting f BCBC Scrutiny Committees is now available, allowing the public to see these committees in action.
    Cllr Mel Nott reported:
    • Re the proposed development by V2C at Lower Llansanffraid – an action committee is in place, and an application may be made for Village Green status for a piece of open space land there. A petition is being circulated.
    • BCBC Cabinet will be discussing budget proposals and considering consultation responses (Feb 16th) prior to being discussed by Council.
    • Electrification of the Railway – this is not likely to happen until 2019, but it will be possible for the new lines will be used. There continue to be issues with establishing a half-hour service to Maesteg owing to problems in opening the link.
  13. REPORTS FROM EXTERNAL BODIES
    Bryncethin PACT (Cllr Felicity Watkins)
    The Status Quo is being maintained. Crime figures have fallen again.
    Tyn-y-Coed Surgery (Cllr Felicity Watkins)
    The Status Quo is being maintained. Queries re street lighting have been passed to Cllr M Nott.
    Coity Walia (Cllr J Lewis)
    Fly-tipping on the Common and in Queens Avenue has now been removed. There is no evidence as to who was responsible.
    Sarn & Bryncoch PACT (Cllr J Lewis)
    A proposal to combine with Ynysawdre PACT was considered. All members rejected the proposal.
  14. REPORTS FROM MEMBERS/AOB
    Cllr M Collett pointed out that the list of Chairs inscribed on the Council Board needs updating. In the past, the Art Department at Coleg Cymunedol y Dderwen (previously Ynysawdre Comprehensive School) had made the changes. The Clerk will make enquiries of the school. Also, there appear to be a number of Past Mayor’s Plaques outstanding. The Clerk will follow this up.
  15. PLANNING & DEVELOPMENT
    No comments.
    (It was agreed that future Agendas be amended to allow the Clerk’s Report to be itemised before Planning)
  16. CLERK’S REPORT
    N/ADATE AND TIME OF NEXT MEETING
    March 14th 2016
    ST BRIDES MINOR COMMUNITY COUNCIL

MINUTES OF THE MEETING OF COUNCIL HELD ON MONDAY 11th JANUARY 2016

PRESENT COUNCILLORS:

Y Nott (Chair)
M Collett M Nott
S Dobbs J Phillips
P Harris F Watkins
E Jones K Wilcox
D Lewis J Lewis

CLERK: Alana Davies

  1. CHAIR’S REMARKS
    The Chair congratulated Cllrs J & D Lewis on the birth of their grandson.
    The Chair also gave her condolences on the passing of a well-know resident, Ivy Davies, who had recently celebrated her 106th birthday.
  2. TO RECEIVE APOLOGIES FOR ABSENCE
    Cllr Peter Williams-Jones
  3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN RESPECT OF BUSINESS TO BE TRANSACTED
    Cllrs J Lewis, D Lewis and M Nott declared an interest in any planning matters, as members of BCBC.
  4. TO CONFIRM AND SIGN THE MINUTES OF THE MEETING OF COUNCIL HELD ON 14TH DECEMBER 2015
    Page2, minute 5a
    To amend ‘A461’ to ‘A4061’
    Page 2, minute 5b
    To delete ‘’Cllr F Watkins’ and insert ‘Cllr J Phillips’
    Page 2, minute 5d
    To insert ‘Lottery’ so that it reads ‘’The Bryncethin Rugby Club has received a £50,000 Lottery grant …’
    Resolved: to accept the minutes of the meeting held on 14th December 2015 as a true and accurate record, with the above amendments.
  5. TO CONSIDER ANY MATTERS ARISING FROM THE MINUTES OF THE MEETING OF COUNCIL HELD ON 14TH DECEMBER 2015
    Page 4, minute 6b
    Members were advised that, following advice received, the Clerk has completed a ‘New Starter’ form for payment of PAYE and received the necessary documentation from D Malley.
  6. TO ADJOURN, IF NECESSARY, TO TAKE PUBLIC QUESTIONS
    None received
  7. TO NOTE FOR INFORMATION CHAIR’S ANNOUNCEMENTS AND ENGAGEMENTS
    It has been suggested that a ‘Keeper’ statue be installed in the Community Gardens in Sarn, in memory of the late Brian Rees, former Clerk of this Council who sadly passed away last month and who contributed so much to the community. Members supported the suggestion unanimously.
    Resolved: The Clerk to make enquiries of BCBC Tourism dept. as to funding opportunities available from BCBC for a memorial to Brian Rees,
    and to enquire of the Gardening Committee as to whether they were able to make a donation towards such a memorial.
  8. TO CONSIDER ITEM FINANCE REPORT
    Resolved: To approve the Finance Report with the following resolutions:
    • That an agenda item ‘Review of Current Accounts’ be considered at a future meeting of Council.
    • That the Clerk and a total of 2 Councillors be signatories to the Swansea Building Society account, with 2 signatures required for each transaction.
    • That Cllrs E Jones and D Lewis and the Clerk be signatories to the above account
    • That future salary and PAYE payments are made via monthly Standing Orders from the Co-op Current Account, with a payment date of the 14th of the month, commencing February 14th.
    • That Council sets up a Finance Committee to consider and approve Financial Regulations drawn up by the Clerk in her role of Responsible Financial Officer; such Committee to meet on a quarterly basis, to take place immediately prior to a meeting of Full Council.
    • That the Finance Committee recommendations be reported to Full Council for approval, unless Council gives plenary powers in certain circumstances
    • That the Finance Committee be made up of the following members:
    Chair, Vice Chair, Cllrs D Lewis, F Watkins, P Harris
    • That all expenditure be approved by Council before any works are carried out or orders placed, such expenditure having been listed as an Agenda item.
    • That the Clerk prepares a draft budget for consideration by the Finance Committee
    • To approve all payments listed in the report with the exception of 12/15/a which was deferred to the next meeting
  9. TO CONSIDER ITEM UPDATE ON PROJECTS
    Memorial Hall Car Park
    A meeting had taken place on January 7th. It was reported that a Highways officer had recommended that the footpath at the southern end be paved and raised, rather than bollards being erected to prevent vehicular exit from the car park. This would result in an additional cost, taking the estimated cost over budget by approximately £5,000. The area alongside the wall of the Memorial Hall will be hatched to show ‘no parking’ and will form a footpath.
    In considering tenders submitted, method statements and timescales will be taken into account as well as prices. A further meeting is scheduled to take place on January 12th. Invitees include representatives of Coity Walia and the Memorial Hall, the Headteacher of Bryncethin Primary School and the local member, as well as Chair and Vice Chair of Council.
    Resolved: That the bollards, as previously agreed with council & BCBC officer Keith Power, and as set out in estimates of costings, should be installed, and that St Brides Minor CC is not in a position to fund the paving of this footpath
    Resolved: Contractors to be invited to tender agreed as:
    • Afan Landscapes
    • Landcraft
    • Gerald Davies
    • Daly Brothers
    • Jewell
    ​Resolved: The tender returns will be sent in sealed envelopes to be opened in the presence of Cllr Y Nott, Cllr E Jones, Geoff Whittington, and A Davies (Clerk)
  10. TO CONSIDER CORRESPONDENCE
    Charter between BCBC & T&C Councils – Town & Community Council Forum New Working Group
    Resolved: To note
    Draft Local Government (Wales) Bill and Explanatory Memorandum Reforming Local Government
    Having previously responded to consultation on this item, it was
    Resolved: To note
    Consultation on the draft Local Housing Strategy for Bridgend.
    Resolved: To support the Strategy
  11. TO CONSIDER ITEM COMMUNITY DONATIONS
    Resolved: To approve the Financial assistance application form with amendments
  12. TO CONSIDER ITEM COUNCIL ACCOMMODATION
    Resolved: To make monthly payment of £5 (£250 annually) to the Sarn Centre Association for storage accommodation of files in the small meeting room; to pay £10 per hour for use of the room for meetings, as available.
    It was confirmed by the Clerk that she will not be charging the Council for use of office accommodation at her home.
    REPORTS FROM BCBC MEMBERS
    Cllr Janice Lewis reported:
    The flashing lights on the A4061 are not yet working – awaiting computer software to be downloaded; The metal posts on Bryncethin River are now in the river, showing how much erosion has occurred. National Resources Wales are no longer dealing with this issue. Cllr Lewis is liaising with the Flood Defence team; Cllr Lewis is concerned that the adoption of the road at Clos Tyn y Coed has not yet happened.
    Cllr Mel Nott reported:
    V2C is undertaking a consultation re a proposal to erect 22 units on open space in front of Lower Llansanffraid Road – 1 x 2 beds; 3 x 3 beds; 8 x 1 bed units, in 8 blocks of buildings. This is subject to statutory consultation. A drop-in session will take place on January 28th 3-6pm.
    The Council’s budget is out for consultation. It is proposing a 3.9% increase in Council Tax.
    At the Town & Community Council Forum, a presentation was made by Urdd Gobaith Cymru. The Urdd eisteddfod will take place in Bridgend in May 2017. They will be writing to all Town & Community Councils asking for schemes they may have planned, and for donations.
  13. REPORTS FROM EXTERNAL BODIES
    Bryncethin PACT (Cllr Felicity Watkins)
    A new PCSO has transferred from Llanrhumney, Cardiif and was surprised at the low crime figures which are back down to 6.
    Tyn-y-Coed Surgery (Cllr Felicity Watkins)
    Sufficient money has now been collected to buy an ambulatory blood pressure machine, with enough over to purchase another ECG machine.
    Sarn Centre Association (Cllr Y Nott)
    The association is going quite well although is without a treasurer; bank accounts are being sorted.V2C is putting up notices re ‘Swapping’ information.
  14. REPORTS FROM MEMBERS/AOB
    Cllr S Dobbs raised the issue of cars parking alongside dropped kerbs, making access to the highway difficult for disabled residents. Cllr J Lewis has been contacted, and the issue has been addressed by Cllr M Nott.
  15. PLANNING & DEVELOPMENT
    None
  16. CLERK’S REPORT
    • Posters re Recycling are available
    • The SLCC is hosting a consultation event re the draft Local Government (Wales) Bill and how the proposals are likely to have an impact on local Council Clerks and the future structure of the Town & Community Council sector in general. Date: February 2nd, at the Liberty Stadium, Swansea. The Clerk will attend if possible, providing there is no cost apart from transport costs.DATE AND TIME OF NEXT MEETING 6.00 pm on Monday February 8th 2016 at the Life Long Learning Centre, Sarn
    ST BRIDES MINOR COMMUNITY COUNCIL

MINUTES OF THE MEETING OF COUNCIL HELD ON MONDAY 14th DECEMBER 2015

Minute No.

  1. Chair’s opening remarks
    All present observed a minute’s silence in respect of the passing of Brian Rees, Clerk to the Council. The Chair and Vice Chair have visited Brian’s widow Eileen and given flowers. Brian had arranged every aspect of his funeral, which will take place on December 29th. It will be a humanist funeral, followed by a cremation.
    Apologies for absence
    Apologies were received from Cllr Jean Phillips
  2. Position of Clerk
    The Interim Clerk left the meeting while this item was considered, and was then invited to rejoin the meeting.
    Resolved:
    To appoint Alana Davies as the Clerk to St Brides Minor Community Council with a start date of January 1st 2016
  3. To note declarations of interest by members in any agenda items
    The following Councillors declared an interest in items related to BCBC, as elected members of that body: Cllrs D Lewis, J Lewis, G Thomas, M Nott
  4. To adopt the minutes of the Council Meeting held on Monday November 9th 2015 and deal with any matters arising not covered elsewhere on the agenda.
    Resolved:
    To accept the Minutes of the Meeting of Council held on 9th November 2015 as a true and accurate record
  5. BCBC Reports
    Cllr J Lewis:
    a) It is still unclear as to when the flashing lights on the A4061 will be fixed.
    b) The metal post on the bank of the Bryncethin River needs to be removed but when this will be finished is not yet known. NRW (Natural Resources Wales) is aware. This is the same issue as previously raised by Cllr J Phillips.
    Cllr G Thomas:
    c) Cllr Thomas has met with representatives from The Lottery re Clay Pits at Bryncethin
    Cllr M Nott:
    d) The Bryncethin Rugby Club has received a £50,000 Lottery grant for a consultation process re the Clay Pits. Another group has received also monies for its project (the Maritime Centre) which BCBC has supported. Cllr Nott confirmed that BCBC will also support the Bryncethin project.
    e) Following a complaint from a resident in Highland Close, street signs have now been replaced.
    f) A consultation on parking of vehicles driven by disabled persons is on-going and may be accessed from the BCBC website. On-street parking is not affected. Bays will be wider, ticket machines lower and more accessible. Further details are available on the BCBC website. BCBC Cabinet is awaiting the outcome of the consultation.
    g) A consultation on waste collection options is also on-going. The proposals will not affect collection of recycled waste, but include a change to collection of black-bag waste from fortnightly to every 3 weeks. At the moment our target is 58%, but statutory targets are getting higher and will increase to 64 per cent in 2019-20, then 70% by 2024-25. Areas that do not meet the new targets will be subject to severe financial penalties. Missing the 64% target by just one per cent will mean that BCBC will be issued with a penalty of around £100,000. Further details, including information re disposal of nappies etc, are available on the BCBC website.
    h) Update – complaint of vandalism at Sarn Cemetery: Cllr Nott had met with the resident and officers. The complainant had not realised that some of the stones had been laid flat for safety reasons. No incidents of needles have been reported to the Superintendent. It was agreed that the situation will be monitored, including by the use of Mobile CCTV, and reviewed in January. It was recommended that visitors put the grave number on the base of pots etc, so that they may be replaced if they are blown around in bad weather.
    i) The BCBC Budget may not be as bad as expected and cuts may not be as severe as feared. Details are being worked through.
  6. Finance
    Precept 2016/17
    The draft estimated expenditures and Precept for 2016/17 were discussed.
    Resolved:
    To amend the estimated expenditure for 2016/17 to include an allowance of £300 for the Chair of Council if required, with £100 of this amount to be passed to the Vice Chair if required; To reduce the expenditure on Projects by £300.
    Resolved:
    To approve the estimated expenditures and precept for 2016/17 with the amendment above.
    Latest Bank Statements
    The Interim Clerk was not in possession of all statements (see Clerk’s Report below).
    Co-op Balance as at November 30th: £47,865.34
    a. Co-operative Bank account 61190506, balance as at November 30th: £47,865.34
    b. Swansea Building Society, balance as at June 30th: £ 45,011.41
    Receipts – No payments received
    Payments for Approval
    See Finance Report
    Community Donations
    As no application for financial assistance have been received it was:
    Resolved:
    To defer this item to a future Council meeting
    To consider future donations based on an application received
    To consider at the next Council meeting the use of a pro-forma on which applications may be made
  7. Report by the Clerk
    Correspondence received
    For Decision
    BCBC Letter dated 9/11/15 – Consultation re Intention to vary parking charges re disabled persons’ vehicles
    Resolved:
    Not to respond as a Council; individual Councillors may respond.
    Wales Air Ambulance – Airbase Appeal (undated)
    Resolved:
    To defer to the next meeting of Council
    For Noting/Information
    Letter dated 18/11/15 – Brian Rees – Resignation
    Letter of thanks received (undated) from Anne & John Ford
    Letter dated 18/11/15 BCBC – Temporary road closure (Cwmdu Road, Maesteg)
    Letter dated 18/11/15 BCBC – Temporary road closure (Pen-y-Cae Lane, Pen-y-Cae)
    Email dated 25/11/15 BAVO – LV20 project newsletter
    b) Matters for Report
    Payments to the Clerk
    Council has appointed a Clerk with a start date of January 1st 2016. Discussion took place as to the options for
    payment arrangements
    Resolved:
    To make enquiries as to the advisability and legality of the Clerk’s monthly payments being made on a monthly invoice basis as opposed to a salaried basis;
    If necessary, to complete a ‘New Starter’ employment form for the purposes of payment of salary and PAYE in respect of the newly-appointed Clerk.
    Bank Accounts
    It will be necessary to make changes to banking arrangements, including changes to signatories, and access to online banking. Following some discussion, it was
    Resolved:
    To approve the newly appointed clerk becoming a signatory of the bank & building society accounts used by the Community Council;
    To allow the Chair, Vice Chair and Clerk to make changes to banking arrangements as necessary
  8. Development Projects
    Re the Memorial Hall car park: the planning application has been amended, and tender documents are being assembled. No further updates have been received.
  9. Reports from External Bodies
    a) Coity Walia: Councillors congratulated Cllr Gary Thomas on being elected Chair of the Coity Walia board. Issues had been discussed at a recent meeting relating to illegal parking and the sale of cars at the top of Sarn. The land will be marked by bollards to make clear the ownership of the land.
    b) Sarn Centre Association – all running smoothly
    c) Friends of Tyn Y Coed Surgery – sufficient money has been collected to purchase the ambulatory blood pressure machine.
    d) V2C – the forum no longer exists. The Board now comprises only professional members. A new Residents’ Board will be set up.
    e) PACT Sarn & Bryncoch, Bryncethin –
    i. Peter Bismyer needs to know what to do with the gate that has been removed. There does not seem to be a problem with having no gate, but the situation needs to be monitored.
    Agreed – to request him to store it for the Council.
    ii. A query has been made re the locking of the cemetery gates. This could involve a number of difficulties and a level of responsibility not easily taken on. There would be issues around insurance, personal liability, and ensuring that no-one was left in the cemetery when the gates were locked.
    Agreed – there is no need to lock the gates, and they will not be locked.
    iii. Grass-cutting by St Brides Minor CC will take place in between the BCBC cutting.
    iv. Report on complaint of vandalism at the cemetery – see Minute no. 5h. There have been no further complaints.
    v. There has been an increase in Police incidents, largely domestic-related, mainly in Bryncoch.
    vi. Bryncethin PACT – ‘Steady as she goes’. There has been an increase in crime figures; normally they are very low.
  10. Members Reports/ A.O.B
    There is to be Open House at Merfield House on Tuesday December 15th.
    There may be a concert/tribute event in the new year
  11. Planning & Development
    Appeal decision re Land at Wern Dew Farmhouse, Heol Persondy – The case was DISMISSED.
    The appeal decision was noted.Date and time of next meeting 6.00 pm on Monday January 11th 2016 at the L
    ST BRIDES MINOR COMMUNITY COUNCIL

MINUTES OF THE MEETING OF COUNCIL HELD ON MONDAY 9th NOVEMBER 2015

Present

Councillors: Shirley Dobbs, Peter Harris, and Kay Wilcox David Lewis, Janice Lewis, Mel Nott OBE, , Jean Phillips Yvonne Nott (Chair) Gary Thomas, Felicity Watkins

In Attendance : Brian Rees (Clerk)

1.Welcome & Introductions

The Chair welcomed members to the meeting, Apologies were received from. from Councillors May Collett, Elaine Jones, Peter Williams Jones. Councillor David Lewis advised and apologized that he would be leaving the meeting at 6.40 pm to attend a PACT meeting, related to his duties as a BCBC Councillor for Penyfai.

The Clerk thanked members for the great support given to him during his illness

2. Office of Clerk to St Brides Minor Community Council
The Chair advised members that subject to the Council’s approval, she had been able to identify a suitable person to assist the Clerk, as temporary Assistant Clerk until a new Clerk is appointed. This would be for a period of 20 hours, over the period November December. The person recommended was Alana Davies – who was known to a number of members and had considerable experience in Public Administration. Members agreed the appointment and the terms of engagement. Alana joined the meeting and was introduced by the Chair.

The Council agree that the Chair take all necessary steps to recruit a new Clerk

3.Declarations of interest by members, in any agenda items.
Councillors David & Janice Lewis and Gary Thomas asked that their interest in Planning & Development be noted and that they would leave the meeting before the item was addressed.

4 To adopt – subject to any required amendment – the minutes of the Council Meeting held on Monday 14th September 2015 and the notes kindly made by Councillor Watkins of the meeting held on the 12th October.

It was agreed that both documents be adopted as records of both meetings

5. Finance

Payments for Approval

Brian G Rees Clerk salary payment, November £ 622.48

BCBC additional planning fee for Memorial Hall Car Park £ 10.00

Expenses Cllr Y Nott Flags £11.50,Catering for Halloween £50.19 Exxpenses Me Nott Wreaths £34

6.EVENTS

the Chair reported that the Halloween event held on the 30th October at the Life Long Learning Centre had been very successful.

7.ANY URGENT BUSINESS/CLERK REPORT :

8. Planning & Development

Date and time of next meeting –
6.00 pm on Monday 14th November, at the Life Long Learning Centre, Sarn

Item 4 In the absence of the Clerk- and his impending resignation, the Chair proposed and the Council agreed to put aside its agenda and deal with only pressing matters of Business.

a) It was agreed to give the Chair plenary powers to seek the appointment of an interim clerk and take what ever action necessary to seek the appointment of a permanent replacement (report at November Meeting)

b) Rowan Garden Designs, plan for laying out and installing the flower beds in Sarn Cemetery was agreed at a projected cost of £3600.

Item 6 FINANCE

i)Bank/B.S. Statements

None

ii) Receipts

None

ii)Payments for Approval

PRECEPT

The delays on the Sarn Cemetery project has meant the precept for 2015-16, will be well underspent and it is therefore recommended that the Precept be left unchanged for 2016 -2017. If the Council agrees Gary Jones at BCBC to be advised

Item 7 URGENT BUSINNESS/REPORT BY CLERK For Noting/Information

Matters to Report

Hair Dressing Van

Letter request dated 10th Oct from a Roy Jones, to run a hair cutting service from a van to be parked on the “Council” administered car park off the Council’s outside Robert Price premises in Bryncethin. Although there is no record to be found in the Council’s record about this car parking, such a proposal is likely to fall outside the terms of the car park and besides, generate a lot of opposition from the users of the car park

Trees at Canola,Sarn It has now been proposed by the Contractor that the work be carried out on and from the 9th November.

Trees on Vale View

Councillor Mel Nott is pleased to report that the overgrown trees have now been “crowned” and the obstructions removed.

Sarn Cemetery Rowan Garden Designs will shortly be starting the work on the flower beds, plants on order.

Community Grants

It is recommended that potential beneficiaries be considered at the Council’s December meeting.

Item 8 Planning & Development

Applications for Development:

For Noting

Decided Applications –consents given

NEXT MEETING 14TH DECEMBER 2015


MINUTES OF THE MEETING OF COUNCIL HELD ON MONDAY 13th JULY 2015

Present

Councillors: May Collett, Shirley Dobbs, Peter Harris, Elaine Jones, David Lewis, Janice Lewis, Mel Nott OBE, Yvonne Nott (Chair) Jean Phillips, Gary Thomas Felicity Watkins, Kay Wilcox.

In Attendance : A member of the Public & Brian Rees (Clerk)

1.Welcome & Introductions

The Chair was pleased to see almost a full attendance, with apologies from Peter Williams Jones, who was congratulated on becoming a grandfather to twins.

2. To note declarations of interest by members, in certain agenda items.

Councillors David & Janice Lewis, asked that their potential interest in any matters related to BCBC be noted and in addition advised they would not participate in agenda Item 10,- Planning & Development and would leave the room before the item was considered.

3. To adopt the minutes of the Council Meetings held on Monday 8th June May and to deal with any matters arising, not covered elsewhere on the agenda

The minutes were adopted, proposed Councillor Kay Wilcox, seconded Counciller David Lewis, subject to the amending of “Sure Start” to “Flying Start”, wherever it appears in the minutes.

Matters Arising

The Chair asked for clarification of the payment made to Alana Davies. The Clerk explained this was an annual “hosting” charge for the Council web site and its administration.

The Chair asked for the circumstances which led to the re-consideration of the Council’s decision in March -in respect of the provision of future internal audit services – be explained. A Councillor re-iterated the point she had made at the June meeting that she was impressed by the service the present auditor provided, particular legal guidance. A Councillor commented that the internal auditor was not engaged to give legal advice, that was the role of the Clerk. Another Councillor referred to the argument he had put forward in proposing a review of the decision, that the current Internal Auditor has done an excellent job and is superbly qualified for the role. A Councilor commented that the excellent qualities of the Internal Auditor were not in doubt but the decision in March was based purely on good governance, that the same auditor had been in post for a good number of years and a change should be made , which had been agreed. It was further stated by the Councillor that such a motion should have been an agendared with notice and not tabled without notice on the night the matter was re- considered. The Clerk commented that the motion had arisen out of the receipt and consideration of the Internal Audit’s report and the Council’s Annual Return, similarly to the way in which the decision was taken in March concerning the future appointment of an Internal Auditor. In answer to a question, the Clerk gave his view on the future appointment of an Internal Auditor, that this would be done in March – as normal – with any nominated suitably qualified candidates being available for selection. It was agreed that as this was the effect of the motion carried at the July meeting, the matter be closed.

4.BCBC Report

The Chair invited Councillors – who were BCBC Members for St Brides Minor – to report on any activities in their capacity as County Borough Councillors, of potential interest or concern to members.

Councillor Gary Thomas that the Council for all the support it gave him during his year as BCBC Mayor which he believed had gone very well. Councillor Mel Nott advised that the closure and demolishment and of the shopping and restaurant area at Sarn Services will take place later in the year. The present use is not viable and any alternative use, has not yet been advised. Councillor Janice Lewis reported that the tender prices received for the re-construction of the Pandy Park Pavilion exceeded the budgeted price and a review was taking place

5. Finance

i)Bank Statements

A bank statement was tabled which reported a balance in the Cooperative Community Directplus Account at the 30th June £ 56,080.33

ii) Receipts

There were no receipts received during the month.

iii)Payments for Approval

Brian G Rees Clerk salary payment July £622.48

Brian G Rees Expenses, Post, Print cartridges Additional Keys Community Gardens £ 103.29

HMRC Employee Tax & Employer NI, (by bank transfer) July £169.69

Councillor Yvonne Nott ,expenses for flowers 33.99,catering £20.77 Rowan Garden Designs – hanging baskets, flower beds, grassing cutting and footpaths £3620

The finance report was noted and the payments approved, proposed Councillor Thomas seconded Councillor Dobbs.

6. REPORT BY CLERK

The Clerk tabled his written report which was noted

Correspondence Received For Decision * Letter dated 6th July from Jan Phillips -Chair of the Sarn & Bryncoch PACT. The Council agreed to pay £120, to the Sarn Centre Association for a further 1years rental for PACT meeting,proposed Councillor Phillips, seconded Councillor David Lewis.

*The Council agreed to support the proposal from BCBC, contained in its letter of the10th June, to require blue badge holders, to pay car parking charges. The Clerk to inform the appropriate officer.

*E mail dated 18th June from BCBC advising of the approval by the WG of the Bridgend Local Transport Plan and containing an invitation to this Council to put in place “a programme of community engagements for the development of safe routes in your Community e.g. dropped kerbs, road safety measures, environmental treatment of local streets, i.e. local communities to advising local schemes for such improvements”. The Council agreed to convene a meeting of local community organisations in September, e.g Bryncethin School, Officers of PACT,PCSO’s etc to identify and recommend such improvements.

* An E mail from a resident in Leyshon Close concerning safety issues on the A 4061 and A4065 for children going to and from Bryncethin School, was noted and the Chair gave the resident who also attended the Council meeting an opportunity to address the Council on his concerns. The Chair responded by appreciating his concerns and commented that the Council’s scheme to increase car parking at the Memorial Hall will certainly help to ease some of the highway pressures around the School and BCBC continues to seek funding for crossing as would more efficient use of the drop off area in the School. The recruitment of a replacement crossing patrol officer was also seen as a recent positive development. Councillor David Lewis re-iterated his long running concerns for the high traffic volumes on the A4061 and his attempts over a number of years to get action taken in respect of safeguarding pedestrians.

* An E Mail dated 4th July from the Organisers of Street Games inviting nomination of young people 12-19 to attend a Free Street Games Multi Sport Festival on the 13th August at the Cardiff City Stadium was noted. The Clerk said that he would try and encourage two or three young people from the area to attend.

* The Council considered an e mail dated 8th June which had been received from Newcastle Higher CC, addressed to St Brides Minor and Ynysawdre CCs, asking if the Councils would consider being jointly engaged in promoting and funding a summer play scheme at Pandy Park. The Clerk advised that he had approached Groundwork and requested that it draw up and price such a scheme which could be given consideration. It should also be noted that Communities First has engaged Groundwork to run four Wednesday sessions of “Sustainable Play” for younger children at the Sarn Life Long Learning Centre in August.

The projected cost of such a scheme for older children over three weeks in August was costed at no more £1000, to be divided between the participating Councils. The Council agreed to give the Chair, plenary powers – in concert with the Clerk- to progress the Scheme within that financial limit.

For Noting/Information

* Letter dated 17th June received from Rt Hon Alun Michael, Police & Crime Commisioner South Wales, responding to the Councils concerns in further Cuts in the Policing Budget stating a top priority of himself and the Chief Constable was to maintain Police numbers and to protect the roles of other staff.

*Ombudsman Annual Report 2014-15. which noted a continued rise in the number of complaints about public service providers.

*E Mail dated 7th July from BCBC advising of the setting up of a Citizens’ Panels, to provide views to help improve council services. Councillor Phillips advised that she had enrolled

Letter dated 25th June from BCBC – advising Town & Community Councils benefit of their local communities – of the setting up of the Awen Cultural Trust, “to take over the management and development of a significant portfolio of arts and cultural facilities and services owned ( and currently operated ) by BCBC including – Community Arts activities, Blaengarw Workmens Hall, Bryngarw House & County Park, Coity,Awel Y Mor & Bettws Life Centre, Grand Pavilion Porthcawl, Library Services, Maesteg Town Hall, Wood-B and B –Leaf.

Matters for Report

Heol Y Mynydd Community Gardens

It was reported that four additional raised beds and associated paths had been completed and inspected by the Chair & Vice Chair and the Garden Committee and were found to have been completed to a very high standard and on time. The Chair & Vice Chair agreed that the fee of £3650 be paid, as conditionally, agreed at the June Council Meeting. It was confirmed that V2C had agreed to meet most of the cost of this project and the Clerk has submitted an invoice for £2200.

Car Parking Extension at the Memorial Hall.

It was reported that funding of £20,000 from the BCBC Capital Programme, for Community Council Projects had been granted and at meeting was convened on the 30th June attended by the Chair, the Vice Chair and the Clerk, Em Griffiths (Chair of the Bryncethin Memorial Hall), with the designated project designer & manager- Geoff Whittaker. The budget was confirmed and the scheduled programme noted, the planning application discussed and progressed. This will be prepared by the Project Manager (in discussion with Highways) and submitted by the Community Council.

A meeting with BCBC Officer Kwako Opoku Councilor Gary Thomas and the Clerk had also taken to discuss ways funding could be found for completing in complete footpath on a stretch of footpath, mainly outside the former Dunraven Hotel on Bridgend Road,Bryncethin.

7. Events Armed Forces Tribute at the Life Long Learning Centre, Friday 26th June

The Chair & Vice Chair raised the Union Jack, honouring our armed forces, surrounded by two squadrons of the ATC, arranged for us once again, by their commanding officer Gerry Lewis. Russ White accompanied the ceremony, on his bagpipes, playing the national anthem. Afterwards the cadets enjoyed light refreshments, provided by the Council. Heol Y Mynydd Comunity Garden Open Day, Sunday 19th July from 10.00 – 15.00 The MP & AM have been invited, the Mayor of BCBC, Newcastle Higher and Llangynwyd Lower CCs and V2C.The Garden Extension will be official opened by the Chair at 12.30.

8. Report from External Bodies

i)Coity Walia

No meeting of the Coity Walia had taken place but the Clerk has spoken to Mr Doug John, Clerk Coity Wallia and he will suggest some Saturday dates for a tour of the Common. Congratulations will be given to Mr John on his award of the BEM

ii) Sarn Centre Assocation

The Chair reported that its AGM had been held on the 17th June, reporting a satisfactory out turn for the year and the formal adoption of articles and the appointed of trustees to register with the Charity Commission as a Community Interest Organisation(CIO)

iii) Friends of Tynycoed Surgery

Councillor Watkins was very pleased to announce the proceeds of its recent table top sale of £391.55.

She announced a further “pampering evening” on Wednesday the 7th September, 7.00 – 9.30, at the Life Long Learning Centre.

iv) V2C

Councillor Harris reported difficulties in recruiting officers officers for the Tenants Forum

v) Sarn & Bryncoch PACT Meeting 6th July.

Attendance was sixteen, including Councillors Dobbs, David & Janice Lewis and the Clerk. The new PCSO –Dean Hamilton – was present and appears to be quickly engaging with the Community and its issues.

Crime Statistics

Slight rise over previous months but there appears to be a higher detection rate.

Bryncoch, Crimes 8 – Three Violence against the person, Three Burglaries, One Damage to Property, One Theft and Handling..

Anti-Social Behaviour 3 – Off Roads Bikes, Youths with Laser Pens, Youth Annoyance.

Sarn – Crime 3 Two Violence against the Person,One Theft & Handling..

Anti Social Behaviour 1 Youth on skateboard and kicking balls at windows

Highways & Traffic

Considerable amount of concern about speeding and “racing” down Heol Cwrdy, from Filco, often making sharp right hand turns into Close Tyn Y Coed. General concern through to Ynysawdre, where police speed checks have registered speeds in excess of 20 mph, in the restricted areas by thirty- four vehicles.

A collision between two cars was recently witnessed by a resident outside the Sure Start premises on Heol Canola, leaving one driver injured, with the other motorist who caused the collision leaving the scene of the accident. The car registration number reported to the Police who allegedly failed to attend. Commercial vehicles parked on Heol Pentyla causing obstruction, were reported. Similar at the top of Eustace Drive.

A resident of Morse Row expressed great concerns about parent parking at Bryncethin School – echoed by several others – and once again requesting yellow lines. Councillor Janice Lewis advised that enforcement action had been taken against a number of vehicles, considered to be obstructing the highway. The Resident was also dissatisfied with the Child drop off point in the School which is evidently unused and considered unfit for purpose

The Clerk reported that the scheme for increasing parking at the Memorial Hall was now underway and will hopefully take some pressure off on the road parking along Heol Canola and adjacent roads.

A car owned by someone with no road tax, licence and no insurance was seized from Jubilee Crescent and scrapped.

An aggressive dog is allowed to roam around Queen’s Ave and Jubilee Cres, BCBC has been informed and addressing the same – catching it is apparently no easy task !.

Environment

It was reported that V2C had taken action to improve the fencing on the stream at Clos Tyn Y Coed, to ensure young people do not have easy access. It was reported that a number of dead trees adjacent to the River and the Railway Line, at Lower Llansantffraid were going to be removed by Network Rail, leaving a number of others still to be dealt with, probably a responsibility of BCBC.

It was reported (and subsequently checked by the Clerk) that half of the grass on Heol Canola is not being cut by the BCBC Contractors. The Clerk has reported the omission to the BCBC Park Management which was aware of and was addressing the problem.

Cuppa With a Copper, Mondays,20th July, 17th August,14th September, from 2 pm to 3 pm.

NEXT SARN & BRYNCOCH PACT 7.00 Monday 3rd August.

Bryncethin PACT Meeting

Councillor Watkins reported “steady as she goes!”

A Councillor queried the need for a report on Sarn & Bryncethin PACT meetings as report is provided by the PACT, itself and it would release the Clerk from the task of preparing a report. The Clerk thanked the Councillor for his thoughtfulness which was appreciated, although the report is used to some extent to prepare a report for the Gazette.

9. Members’ Report/Any Other Business

Councillor Wilcox reported large commercial vehicles being parking on the pavement in Heol Pentyla. The Clerk will refer to the PCSO’s at the next Sarn PACT Meeting

Councillor Harris reported that rubbish was being dumped at the rear of some houses in William’s Crescent. It was confirmed the land was owned by V2C.

Councillor Watkins reported that her commemorative concert held on the 26th June at at the Memorial Hall had received excellent feed back on the 26th June. She thanked members for their support. The Chair and other Councillors congratulated Councillor Watkins on an excellent evening she advised that she plans to organize another such evening next year.

10 Planning & Development

Before this agenda item was addressed Councilors David & Janice Lewis left the meeting.

No comments were made or objections raised in respect of the following:

*Units (94 & 95Designer Outlet Village

Change of Use from A1 to A3,with external seating area for dining.

*17 Ffordd Priordy Sarn

Single storey extension and ramped level access to front entrance with associated drainage and external works.

* Bron Y Dri Pant Hirwaun Bryncethin

Extension to garage( allegedly affecting footpath 39)

*Field Off Cefn Carfan Road Bryncethin

Change use of area of land to an all weather area, including levelling ground. Drainage, laying stones & fencing ( no information on proposed use)

The following decided applications –consents given- were noted

36 Highland Court Bryncethin

Remove existing conservatory & construct single storey hip end roof sitting room.

There being no further business the Chair closed the meeting at 7.42 BGR 09/07/15

ST BRIDES MINOR COMMUNITY COUNCIL


MINUTES OF THE MEETING OF COUNCIL HELD ON MONDAY 11th MAY 2015

Present
Councillors: May Collett, Shirley Dobbs, Peter Harris, Elaine Jones, David Lewis, Janice Lewis, Mel Nott OBE, Yvonne Nott (Chair), Jean Phillips, Gary Thomas and Peter Williams Jones.
In Attendance : Brian Rees (Clerk)

1.Welcome & Introductions
The Chair –Councillor Yvonne Nott –welcomed Councillors to the meeting.
Apologies were presented on behalf of : Councillors, Felicity Watkins, Kay Wilcox.

2. To note declarations of interest by members, in certain agenda items.
Councillors David & Janice Lewis, Mel Nott & Gary Thomas, asked that their potential interest in any matters related to BCBC be noted and in addition, Councillor David Lewis advised he would not participated in agenda Item 11 and would leave the room before the item was considered.

3. To adopt the minutes of the Council Meetings held on Monday 8th April and to deal with any matters arising, not covered elsewhere on the agenda
Item 11 Member reports –Litter Bin Council Janice Lewis advised that the litter bin on the “Bridge” had been funded by V2C and not BCBC and the minute was amended accordingly.
Subject to this amendment, the minutes were adopted as a true record, proposed Councillor Gary Thomas, seconded Councillor Peter Harris.
Matters Arising
There were no matters arising which would not be addressed elsewhere in the agenda.

4.BCBC Report
The Chair invited Councillors – who were BCBC Members for St Brides Minor – to report on any activities in their capacity as County Borough Councillors, of potential interest or concern to members. Councillor Janice Lewis reported a damaged grit brin near Leyshon Way, which she has reported for repair. Unfortunately she had no progress to report on the replacement of the School Crossing Patrol Attendant at Bryncethin Primary School. She had spent some time trying to assist a householder in Leyshon Way, whose properly was being affected by erosion/ subsidence, apparently being caused by the Nant Bryncthin, washing away the river bank close to the resident’s house. A member commented that when housing was being erected on the site some years ago, the course of the river had been diverted and ground made up. Councillor Lewis had contacting BCBC and Natural Resource Wales, in an attempt to obtain advice and help. It appeared the next step was to indentify and contact the owner of the land alongside the river, which was “slipping”.
Councilor Mel Nott, reported on the progress being made in setting up a “cultural trust” to take on the management and operation of the Libraries and related activities from BCBC. Whilst significant funding would still be provided by BCBC, the trust would be in a better position than BCBC, to seek other funding from other sources. He advised that the Councils AGM would shortly take place and a number of changes in the Cabinet are take place with Lyn Morgan and David Sage stepping down and Howell Williams and Hayley Townsend, joining.

5. Finance
The Clerk tabled his financial report.
i) Copies of the following bank statements were noted:
Co-operative bank statement,
balance at the 27th March £ 19,085.92.
balance at 22nd April £ 62,820.18
Swansea B.S
balance at the 31st March £ 45,011.41
ii) Receipts
Payment received from V2C for contribution to Skip Hire £160.
Payment from BCBC for Footpath maintenance 2014/15, £ 915.
Garden Rentals and Key Deposits £ 236
The Clerk advised that he would shortly be submitting a return for the re-fund of several thousand pounds of VAT payments.
iii)Payments for Approval
Zurich Insurance Premier Renewal Date, 1st June £ 546.51
Sarn Centre Association Meeting Room Hire April 15-March 16, £220
SWALEC Christmas Light Electricity £ 77.45
Bridgend County Mayor’s Charity Appeals Fund – Table sponsorship £360
Brian Rees Clerk salary payment May £622.48
HMRC Employee Tax & Employer NI, May (by bank transfer) £ 171.48
iv)Heol Y Mynydd Community Garden The Clerk reminded members that the fund in the Garden Account was purely rental money and has been used to invest in the Garden, in various ways, to the benefit of the Members. He advised that at present – that apart from the Council’s Public & Employer’s Liability Insurance – the Garden Association has no insurance coverage, nor do its members, to his knowledge. He suggested that the Council agree to meet the cost of such insurance out of the rents, collected from the Gardeners, the insurance to be taken out by the Garden Association and submitted for re-imbursement to the Council. A member advised that on his allotment, the members met such cost. The Chair commented that in reality, the Gardeners would be meeting the cost as it will be met from rentals collected by the Council. The Council decided that it was good to ensure that such protection was in place and agreed to met the costs of around £100, proposed Councilor David Lewis, seconded Councilor Dobbs.

6. REPORT BY CLERK
The Clerk’s written report was received and accepted.
Correspondence
*Letter dated 22nd April from the Co-operative Bank advising that credit interest are to be reduced from the 25th June and only payable on balances of at least £25,000. This was noted.
*Letter from the Pensions Regulator advising that all employers must enrol its employees into a work pension scheme, for St Brides Minor CC, this must be done by 1st January 2017. This was noted and the Clerk was asked to register the Council with the Pensions Regulator.
*Letter dated 21st August from the Ombudsman, expressing concerned at the number of “low level” ( i.e. not very serious) complaints being received from Town Council & Community Council Members under the Code of Conduct. This is being addressed by issuing revised guidance on the Code of Conduct and on the application of a two stage test which the Ombudsman applies in determining whether the Code has been breached or not and whether to investigate or not. Councilor David Lewis – who had been a member of the BCBC Standards Committee – commented that even after an investigation by the Ombudsman , such cases were then referred to standards committee, to be dealt with. ( Copies of the revised guidance can be downloaded at www.ombudsman-wales.org.uk.)
* The Council had received an undated letter from the South Wales Police Federation advising of the effect of a £48 million cut in the South Wales Police budget to date and the potential effect of the next four years of a further £22 millions and that since 2007 the Service has lost a total of 502 officers,(15%) from its establishment. The Council was concerned at such significant loss of resources and the Clerk was asked to write to the Police Commissioner and express its concern.

 

Matters for Report

Sarn Cemetery
The Clerk reported that he had approached the designated BCBC Officer for Cemeteries seeking approval to create the flower beds, discussed at the April meeting. A reply is awaited. He commented that there could be two possible responses, that the beds can be re-created directly by the Community Council or that the Community Council, meet the cost of BCBC staff re-creating them. Gardener

Community Garden. Heol Y Mynydd
The Clerk reported that as agreed at the last meeting the Chair, Vice Chair and the Clerk met at the Garden, with members of the Garden Committee, to discuss and finalise the work to be done. The development was agreed and a specification put out to three potential contractors, who submitted the following prices, £ 5330, £3650 & £ 3575.26. These were presented and considered by the Council. It was noted that the two lower price contracts were considerably lower than the highest. As there was little difference in cost between these two prices it was agreed that Rowan’s Garden Designs be appointed to carry out to carry out the work, as it is well known to the Council and locally based. Proposed Councilor Gary Thomas, seconded Councilor Harris.

Bench at the corner of LlansantfraiddRoad /Heol Y Cwrdy
It was confirmed that the “spare” metal bench seat on Bryncoch Road had been removed and re-sited at the corner of Heol Y Cwrdy and Llantsantffraid Road, replacing the broken bench the Council had removed some months ago. It was gratefully noted that the seat had been replaced at no cost to the Community, thanks to the voluntary effort of Peter Bissmire. The Clerk was asked to write a letter of thanks, to Peter.

7. Events
Nothing to announce.

8. Report from External Bodies
i) Coity Walia
It was reported that members had recently toured the Common, problems remain with cars being dumped and unpermitted horses and ponies being placed on the Common. Councilor Thomas advised of issues with a wood chip producing plant at Heol Y Cyw.

 

ii) Sarn Centre Association
The Chair gave a briefly report. Had recently quite an extensive problem with the outside lighting, presently being addressed. She announced that the AGM will be held, shortly, date to be fixed, shortly.
iii) Friends of Tyn Y Coed Surgery.
In the absence of Councilor Watkins the Chair confirmed the date, time and location of its upcoming “pampering” evening
iv) V2C
Councilor Harris advised he is awaiting details of the next Tenants Forum.
v) PACT Meetings
It was reported that some twenty residents were in attendance, chaired as usual by Jan Phillips, together with two PCSOs. For the Council, Councillors Shirley Dobbs, Jean Phillips and the Clerk were present. At the April meeting, several residents attended from Tyn Y Coed who had issues with youth annoyance but they did not attend this month, and it was a pity, as the PCSO’s reported some progress as they had spoken to the youths involved and carried out speed monitoring of “offending” mopeds average speeds around 17 mph.
Anti social behaviour- scrambling bikes drug taking – reported around the garages at the back of the Sarn Clinic, including dumping into the Clinic grounds.
Youth annoyance appears to persist at quite a high level in The Retreat.
Young children out late around Jubilee Crescent and Queens Ave, playing around cars, “knocking” them and setting off alarms.
A vehicle was complained about, which is driven noisily at high speeds around Sarn & Bryncoch late at night and after mid night.
A fire lit in a back garden on Queenss Ave or Jubillee Crescent, resulted in the Fire Brigade being called.
TheYnsawdre Environmental Group, assisted by Sarn volunteers, had removed 17 black bags of rubbish on Footpath No 3, from Sarn Railway station up the St Brides Church and intends to move further along the path on Sunday the 31st May, 9.30 -11.30.
Councillor Mel Nott’s letter to a resident regarding the issues on Heol Ganol, with parking, vehicles crossing footpaths & bollards, was read out to the meeting, which as a result was better informed of the difficulties involved
Crime figures for April, lower, than March
Sarn
1 violence against the Person, 1 abusive messages on line
Anti Social Behaviour
1 Nuisance – Off the Road Bikes.
Bryncoch
Crimes
3 Violence against the person,1 Damage to Vehicle,1 Damage to Property (wall
Anti Social Behaviour
2 incidents of children causing annoyance
1 Motorbike Nuisance

10.Members Reports/Any Other Business
Councilor Dobbs reported that a table had been dumped into the stream at Jubilee Crescent. It was advised that it was V2 C to remove. Councilor Peter Williams Jones reported that a new Headteacher – Richard Bailey – had been appointed for Bryncethin Primary School. He felt that he would engage himself “beyond the school gate”. The Clerk was asked to send a letter of congratulation to Mr Bailey and invite him to attend a Council meeting. Councilor Gary Thomas asked what progress was being made on the car parking at the Memorial Hall. The Clerk advised that the outcome was still awaited to the grant application made to BCBC.
Councilor David Lewis reported that he had discovered that a key to at least one of the former Community First Notice Boards was held by a Sarn resident. Councilor Mel Nott recommended that a Community First Officer in BCBC be approached to recovery it. Councilor Lewis also mentioned that Sarn Football Team had recently been runner up in a local league. It was agreed that the Clerk write a letter of congratulation. (Councilor Lewis to provide contact details)

11. Planning & Development

Before this item was considered, Councilor David Lewis left the meeting.

The following application was considered and no objections raised

Applications for Development:

36 Highland Court Bryncethin Bridgend
Remove existing conservatory & construct single storey hip end roof sitting room

 

 

Date of Time of the next meeting
The Chair closed the meeting at 8.30 pm.

BGR 25/05/15


MINUTES OF THE MEETING OF COUNCIL HELD ON WEDNESDAY 8th APRIL 2015

Present
Councillors: Shirley Dobbs, Peter Harris, Elaine Jones, David Lewis, Janice Lewis, Mel Nott OBE, Yvonne Nott (Chair), Jean Phillips, Felicity Watkins, Kay Wilcox.

In Attendance : Elaine Williams (Bridgend Care & Repair), a member of the Public from Ynysawdre & Brian Rees (Clerk)

1.Chair’s Introduction

Before Elaine Williams of Bridgend Care & Repair spoke and the Council meeting commenced, the Chair – Councillor Yvonne Nott – asked everyone to stand for one minutes silence in memory of former Councillor and Chair of the Councillor, John Collett, who had died on Saturday the 28th March. Members associated themselves with the tribute the Clerk had written about John and circulated with the meeting papers. Apologies were received from Councillors May Collett & Gary Thomas.

2. “Choose Well Campaign”

Elaine Williams from Bridgend Care & Repair, spoke about its “ Choose Well Campaign”, being run in collaboration with Abm, Wales. She explained that its aim was to advise the general public – through community groups, leaflets, web sites etc – about the choices that were available when seeking out of hours treatment for injury and medical conditions. She revealed that a prime objective of the campaign was to reduce the pressure on the Accident and Emergency Unit (A & E Unit) at the Princess of Wales, which in addition to dealing with major traumas and conditions , was dealing with a wide range of medical conditions or minor injuries, which could be addressed in other ways, if people were aware of the choices available. She highlighted in particular, the useful role the minor injury units at Neath Port Talbot and Singleton Hospitals were playing in dealing with “ minor” injuries and she mentioned a number of testimonies of satisfied users of the Unit at Neath Port Talbot.

She provided copies of a leaflet entitled “Stop, Think and Choose Well” which described the various treatment options available to anyone requiring medical help, including NHS Direct , Local Pharmacies, GP Out of Hours Service, the Minor Injury Unit rather that A & E. A Councillor described a less than satisfactory visit to the Unit, which was not in a position to addressed a pre-existing condition which was causing severe pain. It was acknowledged that such conditions would not normally be treated in the Unit and it was agreed that a visit to A & E would have been the most appropriate response in those circumstances. It was agreed by, all that some injuries or conditions (e.g. heart attacks, strokes) would require the immediate calling of, or visiting A & E.and that all the literature circulated must make that very clear.

Elaine also took the opportunity to introduce various publications and services of Care & Repair including “ Stepping Stones” – a brochures giving advice on how to avoid falls and a leaflet describing the various services which Care & Care Repair provided to elderly home owners, including aids in the home to aid mobility, safe washing etc and providing approved trades persons, to carry out jobs around the home. Some of the services may be funding by the NHS and others paid for by the householders. A Councillor commented that Care & Care, had provide excellent services and help, when she needed some modification at home, to help care for her sick husband. The Chair thanked Elaine for an interesting and useful talk.

3. To Note Declarations of Interest by Members in any Agenda Items

Councillors David & Janice Lewis & Mel Nott, asked that their potential interest in any matters related to BCBC be noted and in addition, Councillor David Lewis advised he would not participated in agenda Item 12 and would leave the room before the item was considered.

4. To adopt the Minutes of the Council Meeting held on Monday 9th March 2015 and deal with any matters not covered elsewhere on the Agenda. These were adopted, subject to the correct of the spelling of Councilor Harris’s name on line 7 on page 6, proposed Councilor Janice Lewis, seconded Councilor Kay Wilcox. Matters Arising

E mail from Aberkenfig Boys & Girls Club re, the Fun Day at Y Ddewern School it was organization. The Clerk reported that – as the Council requested – he had enquired of the Club Leader what response the Club had received from the other local Community Councils but had received no reply to his enquiry.

5. BCBC Report

The Chair invited Councillors – who were BCBC Members for St Brides Minor – to report on any activities in their capacity as County Borough Councillors, of potential interest or concern to members.

Councillor Mel Nott commented that these are difficult times with substantial cuts of expenditure required in all budgets. Consultation in respect of the extend of the provision of free transport to and from schools had been re-opened, which in a number of cases, presently exceeds the minimum required by Law. Families particularly affected are those living in the Llynyfi Valley and sending children to the faith school, Archbishop McGraff , formerly situated in Yynsawrdre but now located in Brackla.

He also referred to the consultations underway, in respect of the proposed re-locating of the Brynmenyn primary school. The school is growing and further expansion on the site is not possible because of space and property issues and the potential worsening of the well known traffic issues outside the School. It is proposed that a new larger school facility be development on the site of the former Archbishop McGrath School at Ynysawdre, as a modern replacement. There had been some opposition from a local group but since Children and Staff from the Brynmenyn School had visited the Y Dderwern School and been shown the sort of facilities a brand new school could offer, opposition to the move has appeared to lessen.

He advised that the Meals At Home Service was also subject to a financial review, with a 30p price increase per meal but with the service extended to include the availability of meals at tea time as well as lunch time, if required. It was noted that the meals were prepared at the kitchens of Y Dderwern School.

Council Nott reported that the repair of the supports under the second carriage way on the A 473, as it passes over the River Ogmore, in the centre of Bridgend, is now taking place. Although it will cause some traffic disruption for a few months, the work is absolutely essentially maintenance.

5. Appointment of a “Diversity Champion”

The Chair reminded the Council that one of the recommendations of the Diversity Report accepted at the previous Council meeting, was the appointed of a Diversity Champion. The Diversity Report had been considered at the recent Town & Community Forum and a number of Council had already made such appointments. She had given the matter some thought and approached Councillor Jean Phillips and asked her if she would consider taking on the role. Council Phillips has subsequently spoken to BCBC Councillor Haley Townsend – the BCBC Champion, to establish the nature of the role and its responsibilities. Councillor Phillips advised members that she was prepared to take on the role and her appointment was approved by acclaim.

6. Finance Report

i) Bank Accounts

It was noted that the March statement was awaited and would be table at the May meeting.

ii) Receipts

No receipts to report since the last meeting but the Clerk advised that a claim had submitted to BCBC for footpath maintenance cost reimbursement of £ 915, for April 14- March 15.

iii)Payments for Approval and Payment

St Brides Minor CC contribution to BCBC Library Services at the Life Long Learning Centre, Sarn. £6600. (The Clerk reminded Councillors that the Council had agreed some months ago to increase its funding £4500 to £5600, plus the additional of a further £1000 for “inflation” giving a total amount of £6600. Several members expressed the vital value of the Library /IT Service at the Life Long Learning Centre at Sarn and the great importance of preserving it. A member enquired what the Council’s contribution actually paid for and the Clerk said it was overwhelmingly wages, for the extra opening time hours, which were negotiated, at the time the original financial support was agreed with BCBC. Members were concerned that the Council view should be taken into account if BCBC proposed any adverse change to provision of the Library Services at Sarn. The Chair was of the opinion that the total of £12100 contributed by the Council and the Sarn Centre Association, to the cost of its provision in Sarn would give considerable leverage. Councillor Mel Nott also referred to the decision by BCBC to devolved the running of Library Services to a mutual – non profit making “cultural” Trust, which would be able to potentially access a larger range of additional funding, although BCBC would also be continuing funding.)

Diane Malley, Payroll Administration charge 15/16, £ 58.

Expenses Claim Yvonne Nott, purchase of flowers £28.50

Brian Rees Clerk salary payment April £622.48

HMRC Employee Tax & Employer NI, April (by bank transfer) £ 171.48

Expenses claim Brian Rees, print cartridge & copy paper £ 38.10

The Clerk’s financial report was accepted and the payments agreed, proposed Councilor Dobbs seconded Councilor Wilcox.

7. REPORT BY CLERK The Clerk’s written report was accepted. Correspondence Received *Letter dated 20th March, from Pencoed Town Council, inviting Chair and Consort to Mayorial Service of Thanksgiving at 3.00 pm on Sunday 10th May at Salem Chapel, Coychurch Rd Pencoed, followed by a buffet at the Social Club, Hendre Road.(formerly British Legion Club.) The Chair indicated that she would be able to attend and the Clerk will respond accordingly.

Letter dated 30th March, from Mazars Externals Auditor, regarding Annual Return for the year ending 31st March 2015, to be approved by the 30th June and submitted by the 3rd July 2015. The Clerk advised that his intention will be to aim to present the Return for acceptance at the June Council meeting

For Noting/Information

*E mail dated March 2015,from WG, advising that the Local Government Byelaws (Wales) Act 2012 will be fully enforced on 30th March, with further information, to follow.

*E Mail dated 8th April from WG thanking the Council for its submission to the consultation on the white paper on Reforming Local Government. When the analysis of the consultation is finalized, the Council will be advised.

* Letter dated 12th March from Western Power Distribution confirming the unmetered supply of electricity for Xmas lights, bill still awaited.

* Letter dated March from the Co-operative Bank regarding potential compensation and charges for any unplanned overdrafts. On the first point, the Bank advises that in the event of a Bank failure, compensation of up to £85,000 will be available for any lost deposits. The Clerk advised that Council balances have never reached that amount in the total held in the accounts the Council has with the Co-operative Bank. The Council’s policy is that balances never exceed £85,000 with any single bank or building society. It was noted that Council has another account with the Swansea Building Society but the balance is presently well below the figure of £85,000. On the other point the Council operates neither planned or unplanned over drafts and such charges have never been incurred.

* A letter Letter dated 4th March from George Harvey Commercial Manager South Wales Wood Recycling, re. its proposed purchase and re-development of the former Bryncethin Nursery as part of its existing adjacent wood processing site. He invited Councillors to an invitation day on the 19th March. The letter was received late and the Clerk was unable to action. It was noted that the letter referred to a planning matter and Councilor David Lewis left the meeting whilst it was discussed. Members said that they were aware of a lot of objection from property owner/house holders close to the site of potential atmosphere pollution and Councilor Elaine Jones advised that the Board of the Coity Walia also had a number of objections. The Clerk advised that he had tried to contact Mr Harvey without success but it was agreed that he make a further attempt.

Matters for Report

Mayor’s Citizenship Award.

All members were pleased that Russ White had received his award at a Ceremony on the 12th March from Borough Mayor Councillor Gary Thomas, the Ceremony with the Chair and the Deputy Chair in attendance.

Litter Bins

The Clerk reported that he has contacted the Management of the McArthur Glenn Centre on three occasions, seeking sponsorship for two litter bins, presently without successes but will continue to press. A member noted that the path from the Designer Centre ,through Pen Y Cae over the By Pass to Bryncoch Road,Sarn was constantly litter strewn and needed more litter bins.

Sarn Cemetery

The Council was advised that the transfer of the maintenance responsibility for the Cemetery has presently been delayed at the request of BCBC, because of an objection raised by a Union. The Clerk advised than when the requests from BCBC to take on responsibility for certain activities was firstly considered by the Council, the Clerk asked the BCBC Management involved, whether there were any employment/union issues related to the transfer of certain Cemetery responsibility but was advised there were none. This was an essential pre-assurance before any contractual arrangement could be put in place for the work to be carried out in an alternative way i.e. by Rowan Gardens Designs. Further, on the assumption that the transfer of responsibility was to take place from the 1st April, steps were taken to increase the Council’s Precept by £10,000. There was no written contract with Rowan Garden Design and its principal has been very understanding about the situation in which the Council finds itself and fortunately does not appear to have incurred any expenditure, or loss of any income, in anticipation of this Contract, for which he could have sought compensation. Hopefully this is only a short, temporary delay and if so, that the basis of the proposed transfer remains the same. If not, the Council will have to consider what steps to take to resolve the situation, especially in respect of the additional precept raising for this specific purposes. Councillor Mel Nott observed that if the maintenance role cannot yet be take on, thought should be given as a separate project to restoring the two flower beds at the entrance of the Cemetery and the additional bed proposed to go into the roundabout at the bottom of the Cemetery drive. Such a creation would be potential very attractive and make a good impression e on those who visit the Cemetery on a regular basis. The Clerk advised that this could be possible and such expenditure, could justify some of the extra precept raised. The Councilor Nott suggested that maybe the “Community” Gardeners would be prepared to consider taking on the job, which the Chair though was a possibility. The Clerk thought such a project was beyond their capacity and inclination but they could be approached. However, if it was not a possible option, such beds had already been discussed and costed with Rowan Landscape Designs. Before anyone can be commissioned to carried out the work , it was noted that approval will required from BCBC, to ensure there is no objective from the Union, of taking its members “ work.”. In the budget prepared for the Cemetery, £2000, had been allowed for the preparation and planting of three such beds. The Clerk suggested that as “planting time” is short, the Chair and the Deputy Chair be given plenary powers, to commission work up to £2000, to carry out the creation of the beds, advised by the Clerk. This was agreed, proposed Councilor Dobbs, second Councilor David Lewis.

Heol Y Mynydd Community Gardens.

The Clerk reminded the Council that V2 C had agreed to provide up to £2000, to create up to a further four raised beds and associated paths in the extension of the Community Garden. In addition some remedial work needs to be done to complete part of a footpath which had been penetrated by a water source. It was agreed that the Chair and the Deputy Chair would visit the Garden and view and discuss the work to be done with the Chair and other Garden Committee members. The Clerk estimated that the work would cost up around £ 3000 with £2000 promised towards it from V2C. He suggested to progress the work, that the Chair be given plenary powers to authorize expenditure up to £2500, advised by the Clerk. This was agreed proposed by Councilor Janice Lewis, seconded by Councilor Mel Nott.

8. Events

The Chair thanked Councillor Janice Lewis for booking the children entertainers for Halloween on the 30th October and the Children Xmas Event at Sarn on the 4th December.

9 Report from External Bodies

i)Board of the Coity Walia Councilor Elaine Jones gave a report of its latest meeting. She advised that the scheme for extending car parking at the Memorial Hall had been discussed and continued to receive its support, although the Chair, Mr Clive Davies asked why the Council had decided to extend the number of car parking bays. Counciller Jones had advised that the space was available to provided additional bays at little extra cost to the total scheme. A question was also raised about the environmental sustainable nature of the material use in the construction of the parking bays. The Clerk agreed to keep the Board advised on these matters.

She also advised of action being taken against an “abandoned” car being permanently parked in a turning circle allowed on Common land just off the A4061, opposite the Old Police House on the Bridgend Road. Also action for the removal of a derelict railway wagon near the same location.

ii) Sarn Centre Association

The Chair reported that the Association’s is progressing nicely.

iii) Friends of Tyn Y Coed Surgery

Councillor Felicity Watkins advised that a Pampering Evening is arranged for 7.00 on Wednesday 13th May, at the Life Long Learning Centre.

iv) V2C

Councilor Peter Harris reported that the future of the Tenants Forum is being reviewed. He advised that vacancies still existed on the Board of V2C for tenant representatives and he is considers whether or not to make an application .

The Chair reported that Stephen Cooke, the Chief Executive of V2 C had given an interesting presentation at the Town and Community Council Forum reported on its new building plans – which involved some clearance of existing but unpopular housing and grants providing to refurbish some of its existing housing stock.

v) Sarn & Bryncoch PACT Meeting 7th April

It was reported that the meeting was quite well attended, with about twenty present, including five new residents, from Parc Tyn Y Coed. Councillors Shirley Dodd, Janice Lewis and the Clerk were present.

The residents from Tyn Y Coed expressed concern about mopeds being ridden dangerously around the estate and the 20 mph speed limits being regularly being breached, The speed retarders instead of inhibiting speed were being used to “launch” mopeds at speed. It was reported that the same moped riders were riding dangerously on Heol Y Ysgol and racing up the hill towards Heol Cwrdy, Sarn. The PCSO’s present, undertook to pursue the riders who were known to them.

Several of the residents had been living on the estate for several years and had young children and a promised play park had yet to be provided. Councilor Janice Lewis undertook to pursue the position with BCBC, for the residents. She advised the Council that Section 106 funding had been obtained from Barratts to construct the play area but that this construction would not take place until the highways on the estate were adopt by BCBC.

Crime figures for March (and including Easter) were somewhat up.

Sarn

Crimes

Seven Crimes – 2 theft from vehicles,3 violence against the person,1 drugs,( warning for smoking cannabis),1 Burglary

Anti Social Behaviour

1 Youth Nuisance, 1 Abuse, threatening behaviour etc on social media.

Bryncoch

Crimes

8 crimes – 1 theft from vehicles, 1 damage motor vehicle, 2 drugs,2 theft and handling Anti Social Behavior

1,Youth Nusiance,1 Abuse on Social Media, 1 Abusive hand gesture

The Clerk reported that a resident said he was pleased to receive Council Mel Nott’s letter of the 10th March dealing with various highway matters .

11 Members Reports/AOB

Councilor Jean Philips advised of a broken lid to a salt bin,near or at Leyshon Way.

*Councilor Elaine Jones reported an insecured and overflowing rubbish skip at the Post Office, which she had reported to Biffa, the provider. It was noted that it was hired by the Post Office and was its responsibility.

Councilor Felicity Watkins advised that the event she proposes to hold to mark the 70th anniversary of the ending of the Second World, was planned for 7.00 pm Friday 26th June 2015, at the Memorial Hall, in Bryncethin. Councilor Janice Lewis reported that the bin provided on the “bridge” at Jubilee Crescent was very well used and needs to be replaced by a larger one. She advised it is emptied by both V2C and BCBC. The Council agreed to fund a larger replacement. It was suggest that the existing bin be placed at the bus shelter on Heol Canola, near Canola. (Would need to be approved by V2C )

12. Planning & Development

Before this item was addressed, Council David Lewis, left the Meeting.

Applications for Development:

*Former Ogmore Comprehensive School Play field Abergarw Road Residential development for 132 dwellings & associated works.

As agreed at the March meeting the Clerk lodged an objection to this application on the grounds that the highways are inadequate for the additional traffic which it would generate and that education provision in the area, will not be able to cope with the additional requirement from the site. The Clerk made reference to a Planning Inspector’s Report rejecting proposals for a “Bryncethin” By-Pass which had been including in a former UDP some fifteen years ago. The Inspector did not accept claims that increased traffic levels required such a by- pass and that no statistical based evidence had been provided to support such arguments. Council Mel Nott advised that a proposed bypass had been a long mooted proposition but the Mid Glam Council, the planning authority at the time withdrew its support for such a scheme, in the light of objections from the Board of the Coity Walia and property owners on its the projected routes, whose properties were suffering “property” blight, with the possibility of legal challenges. As agreed the Clerk has requested speaking rights at the Planning & Control Committee when the application is considered.

* Marks & Spencer 50-52 Designer Outlet

Permanent 4 legged 5mx1.8m steel clad canopy woth ssides & 2 bollard to expose corners (to rear of unit)

*Cefn Carfaw Isaf Farm, Bryncethin

New Vehicle access to a field,via a 12 foot gated

No objections were raised to either of these applications

 

The following were noted Decided Applications –consents given

*Hendre Post Farm. Bryncethin

New agricultural building for the storage of livestock animal feed and machinery

*Land at Wern Dew Farm Heol Persondy Sarn

Erect a single storey detached bungalow, designed to accommodate a disabled person.

*107A & 108 Rowans Lane Bryncethin

Cut back overhanging branches of beach and pine trees.

*Parc Tyn Y Coed,Sarn

Non material amendment to planning approval

* 9 Highland Close,Sarn

Rear Dormer to provide 2 no bedrooms and 1 en suite bathrooom

The Chair closed the meeting at 7.32

BGR 11/04/15


MINUTES OF THE MEETING OF COUNCIL HELD ON MONDAY 9th MARCH 2015

Present
Councillors: May Collett, Shirley Dobbs, Peter Harris, Elaine Jones, David Lewis, Janice Lewis, Mel Nott OBE, Yvonne Nott (Chair), Jean Phillips, Felicity Watkins, Kay Wilcox.

In Attendance : Brian Rees (Clerk)

1.Welcome & Introductions
The Chair –Councillor Yvonne Nott –welcomed Councillors to the meeting.

2.To receive apologies for absence
Apologies were presented on behalf of : Councillors, Gary Thomas & Peter Williams Jones.

3. To note declarations of interest by members, in certain agenda items.
Councillors David & Janice Lewis & Mel Nott, asked that their potential interest in any matters related to BCBC be noted and in addition, Councillor David Lewis advised he would not participated in agenda Item 11 and would leave the room before the item was considered.

4. To adopt the minutes of the Council Meetings held on Monday 9th February and to deal with any matters arising, not covered elsewhere on the agenda
The minutes were accepted as a true record, proposed Councillor Peter Harrris seconded Councillor David Lewis.

Matters Arising

Item 6 Finance

Councillor Philips enquired whether a thank you had been received from Tenovus for the donation of £200 made by the Council at Christmas, the Clerk responded by advising that a thank you communication had been received, shortly after the Concert.

Item 10 Members’ Reports

Councillor Elaine Jones observed that the obscured road signage on Heol Canola, to which she had drawn attention to at the last meeting did not appear to have been remedied. Councillor Mel Nott advised he had arranged a site visit by BCBC Highway Officers, but no problem had been subsequently reported to him. He undertook to check out, once again.

5.BCBC Report

The Chair invited Councillors – who were BCBC Members for St Brides Minor – to report on any activities in their capacity as County Borough Councillors, of potential interest or concern to members. Councillor Janice Lewis advised that she had sought more patrols by PCSO’s at Bryncethin School at peak times for traffic congestion, i.e. school start & finish time. A patrol took place on the 18th February and action was taken in respect of cars parked on pavements, causing obstruction. She also reported a potential traffic survey at Heol Cwrdy, in respect of pedestrians crossing the road near the Tyn Y Coed junction. Traffic calming measurement could be considered.

Councillor Mel Nott, reported that the re-furbishment of the Pandy Park Pavillion will commence in May and run through to September, as it is a major project. This means that it will not be completed in time for the commencement of the new season and arrangements will need to be made for temporary changing facilities. A Councillor commented that the lack of suitable changing facility for a period of time, may affect WRU approval, for Tondu to participate in its Cup competitions and asked whether any representations may be made. It was noted that this was, of course, a matter for Tondu RFC.

6. Finance i)Bank Accounts Statements

None available.

ii) Receipts

None.

iii)Payments for Approval

*Rowan Garden Designs, re-filling grit bin on Common, re-concreting bin post at Canola, pruning & cutting back shrubs and low hanging branches at The Cymdda £430

*Healer Surveys Ltd –ground survey, Memorial Hall car park extension £ 234 (incl.VAT)

*Whittington Landscape Architecture –amended Memorial Hall car park scheme design £ 150

Brian Rees Clerk salary payment March £622.48

Brian G Rees Office Services January – March 2015, £240

Brian Rees Expenses – Postage, Cards, £24.16

HMRC Employee Tax & Employer NI, March (by bank transfer) £ 171.48

iv)Annual Accounts & Return 2014-15

It was reported that the Annual Accounts will shortly be under preparation. It was agreed that Mr Wyn Davies be engaged as the Councils Internal Auditor. It was agreed that good governance would be served by the appointment of a new internal auditor for 2015-16.

The Clerk’s finance report was accepted and the payments agreed, proposed Councillor Dobbs, seconded Councillor David Lewis.

7. REPORT BY CLERK The Clerks written report was noted and accepted.

Correspondence

For decisions

*An E Mail dated 10th February from, “Community Matters” advising of free saplings available from the Woodland Trust, every March & September was noted. Several Councillors observed that the Council had planted a number of trees over the years and when this was done, thought had to be given to the longer term obligation of the cost of maintenance. *The Council considered a report by the BCBC “Diversity Champion”, which included the following recommendations, Identify a Member Champion for Diversity, consider the co-option of a youth member, encourage members to undertake the mentoring of potential successors and to work with the BCBC Diversity Champion to collate and assess relevant data and assist in the development of the Diversity Strategy. Members agreed to accept the recommendations.

* An e mail dated 9th March had been received from Bridgend County Care & Repair Agency regarding its “Chose Well Campaign.” It was agreed to accept the offer of a speaker to attend the next Council meeting on the 8th April.

*An e mail had been received from the Aberkenfig Girls & Boys Club requesting sponsorship from the Council for a fun day it planned at Y Dderwen on Sunday the 3rd May. It was observed that the Council had given the Club significant support over the years and several members asked what support other Councils were giving to the event.

The following corresponding was noted.

*Letter from Leighton Andrews AM, referring to the White Paper “Reforming Local Government: Power to Local People re. a definition as to which posts and salary levels are considered senior management in Local Government.

*Letter dated 27th February, from Mazars – the Council’s External Auditors – advising of change of responsible Partner & address.

* Letter dated 17th February re. Christmas Lighting power supply; electricity bill will be received in due course.

* Letter dated 2nd February from PCSO Jessica Price & Jan Phillips Chair of Sarn/Bryncoch PACT, thanking the Council for the provision of a skip.

*Letter & Card, dated 15th January from Tondu RFC, thanking the Council for its donation of £200, to support its Junior Rugby.

* Letter dated 2nd February from the parent of Jessica Thornton, thanking the Council for its donation of £100, towards her expenses, to attend an international cricket tournament, representing Wales, Abu Dhabi.

* Letter dated 26th February from the Royal Welsh Comrades Association, thanking the Council for its £50 donation towards the purchase of its new standard.

*Card from the Hallelujah Christian Fellowship, thanking the Council for its donation of £200.

*E Mail dated 19th February, from the Office of BCBC Mayor, advising that the Council’s nomination of Russ White for a Citizenship Award had been successful. Members expressed their pleasure and it was noted that the Chair and the Vice Chair will attended the Ceremony at the Council Chamber on Thursday 12th March, when the Mayor Councilor Gary Thomas will be presiding.

*E mail from the Heol Y Mynydd Community Garden & Allotment Society, advising of its next meeting on Wednesday 18th March.6.30, Sarn Club.

Matters for Report

Sarn Cemetery

It was reported that a meeting was held on the Friday 30th January, by the Chair and the Clerk, at Sarn Cemetery, with BCBC Officers and the Council’s gardening contractor, Rowan Garden Designs, to discuss the detail of the proposed maintenance contract (The Clerk’s e mail to Councillors dated the 4th February, referred) The projected budget proposed by the Clerk for the maintenance of the Cemetery, was as follows:

Annual Charges

Monthly management and routine maintenance Opening & shutting the gates, Monday to Friday: litter picking, Monday, Wednesday & Friday: checking toilets, daily, & cleaning as necessary. £ 9600 p.a.

Mowing & Strimming Cemetery Grounds & Graves 15 times per year £ 5250 (£350 per mow)

Trimming hedges and disposal of green waste, twice a year £ 600

Weed spaying twice a year £ 120

Rubbish Collection £1100

Electricity & Water Supply (est) 750

Flower Bed Maintenance (est) £1000

Contingency £ 750

Total £ 19170

“One Off Costs”

Re- instate flower beds at entrance and create new bed in roundabout ( including planting perennial plants, roses bay trees, yews etc) £ 2000

The Budget was noted and the Chair proposed that the restoration of the flower beds and the creation of an addition bed be left in abeyance for the time being. The Chair also expressed her view that BCBC agreed to continue to meeting the £1100 annual fees for the rubbish/litter collection.

Town & Community Projects 2015/16 – Extended Car parking at Memorial Hall

As agreed at the February Council meeting, the design of the scheme had been updated, to include an additional entrance/exit on Heol Canola and increase the number of parking bays. (a copy of the finalised design, attached to the meeting papers.) This was undertaken and a meeting was held on 23rd February, with the Landscape Architect to approve the design. Present were the Chair, Deputy Chair Councillor Janice Lewis and the Clerk, together with Em Griffiths, Chair of the Memorial Hall. Subsequently, the Clerk visited Clive Davies, Chair of the Coity Wallia Conservators to discuss the design with him. All parties were happy with the design and the Clerk completed the application form for funding from BCBC and submitted it on 27th February. The total projected cost of the Project was £46,530, represented by £24,530 from St Brides Minor CC,£20,000 from BCBC and £2000 from the Coity Walia Conservators. This was agreed by the Council. A Councilor registered his objections, arguing that any such funding would have been better spend on pedestrian controlled lights on the Bridgend Road. The Chair remind members that spending Council funds on this particular project had been agreed after considering such other options as traffic lights and apart from any other considerations, the costs of such lights were considered too great. Councillor Mel Nott asked what would happen, if BCBC were unable to support the scheme up to the full £20,000. The Clerk said in such circumstance, the Scheme would either have to be abandoned, or the Council still had the option of making up such a potential short fall, from its Development Fund.

Bryncethin Common

It was reported that the Board of the Coity Walia Conservators is taken additional steps to stop, as far as possible, illicit entry to the Common for grazing, motor or quad bike riding etc. On the 17th February, the Clerk, with Doug John -Clerk to the Coity Walia – and PCSO’s inspected all the entries to the Common – both five bar gates and kissing gates – with a view to making them as secure as possible, against any such illicit entry. It was agreed that two wooden gates needed replacing with metal gates and that all such gates be secured and locked by strong chains, with the key only obtainable and issued from the Coity Walia Office. One kissing gate, where there is no right of way will be removed and replaced by fencing. At each entry to the Common, notices will be placed prohibiting such illicit entry. The PCSO’s were of the opinion that such measures will greatly restrict such nuisance riding of motor bikes, etc.

Reforming Local Government: Power to Local People It was reported that as agreed, a number of Councillors – the Chair, Deputy Chair, Councillors Peter Harris, Felicity Watkins and the Clerk – met together on the 17th February to complete a questionnaire in respect of the above and those sections which related to Community Councils. The response to the questionnaire is available from the Clerk, for inspection, but the responses will be submitted on line by the end of the month.

7. Events

Dates for various events later in the year, as follows: Halloween 30th October, Father Christmas & Trees Light Up – Bryncethin, 6 pm. Thursday 26th November; Sarn, 6pm Friday 4th December.

Civic Concert & Carol Service, 7 pm, Friday 11th December, Life Long Learnng Centre.

Councilor Janice Lewis agreed to book the Children’s entertainment for Halloween and the Christmas event at the Centre on the 4th December. Councillor Phillips undertook to check if the Bridgend Tenovus Chair are able to attend on the 11th December.

8. Development Projects

Reports dealt with under Agenda Item 7 above

9.Report from External Bodies

i)Coity Walia

There had been no recent meeting but the action on quad bikes etc on Bryncethin Common was much welcomed.

ii) Sarn Centre Association The Chair reported that the Association continued to make steady progress and was just re-styling its Constitution to enable it to be re-classified as a charitable trust, which will enable it to access more funding opportunities.

iii) Friends of Tyn Y Coed Surgery

Councilor Watkins advised that the Friends had decided on a new funding object of £1500, for the purchasing of an ambulatory blood pressure monitor. It is thought that this will be very useful in the Surgery as it could cut out visit by patients to Hospitals, for such tests.

iv) V2C

Councillor Harris said that thought was being given to the future of the Tenant Forums. There were presently some board vacancies and he is thinking about whether or not to make an application.

v) Sarn & Bryncoch PACT Meeting 2nd March

It was reported that the meeting was attended by Councillors Shirley Dobbs & Janice Lewis and the Clerk.

General

The meeting was well attended and included a guest – Ellis Roberts – from BCBC Trading Standards who gave some advice on dealing with scams, whether on the door step, by Post, phone or internet. Across the UK, the amount lost to scams is staggering. There are a 100,000 names and addresses on what is known as the “suckers” list – those whose details are bought and sold, as susceptible to scams. This list is used by Trading Standards, to identify and counsel those at risk in the County Borough (some 350), with some 10/12 in Sarn. He described a pilot project in Porthcawl, where an area has been “closed” to cold calling door stop callers. This could be rolled out elsewhere if it proved successful. Dogs mess and dogs roaming loose were significant concerns in the area. The Clerk advised PACT that the give way road signs at Heol Pentyla had been re-marked and the light on the footpath between Heol Ganol and The Green had been re- lit, as progressed by Councilor Mel Nott who also advised that he was in the process of writing to a Sarn resident regarding various issues about motor vehicles crossing pavements to access private land. A Councilor report a drug raid on a property in Heol Cwrdy.

Crime Statistics (for February)

Sarn

Six crimes. Damage to motor vehicles (3),violence against the person (2),Theft and handling.

Anti Social Behaviour

None

Bryncoch

Six crimes. Theft & handling(2),Damage (3),Violence against the person

Anti Social Behaviour.

One, Nuisance.

Bryncethin

Councilor Watkins report a better scene, with falling crime figures.

Six Crime. Theft & handling (2),Burglary (2),Drugs (1),Violence against the person (1)

10. Members Reports/A.0.B

Councilor Watkins announced she was planning an event to commemorated the 70th anniversary of the end of the Second World War and hoped that Councillors would give it support.

11 Planning & Development

Councilor David Lewis left the room before the item was considered

Applications for Development:

*Land at Wern Dew Farm Heol Persondy, Sarn

Erect single storey detached bungalow designed for a disabled person

*107 A & 108 Rowans Lane Bryncethin

Cut back overhanging branches of beech & pine trees.

*Pin It Pastry Abergarw Indust Estate

Extend refrigeration, chilled & ambient store, provide lift to office and convert grass area to car park.

No objections were raised in respect of any of the above applications.

*Former Ogmore Comprehensive School Play field Abergarw Road Residential development for 132 dwellings & associated works

Councillors observed that several hundred homes had been built in the last few years, in Bryncethin, Brnycoch Bynmenyn and Sarn which have already put huge pressures on the local infrastructure, particularly transport and education facilities and another 132 dwelling would make a bad situation very much worse.

It was agreed to raise an objections to the proposed development and to seek the opportunity to speak at the Development & Control Meeting at which the application is considered. The Clerk to take the necessary action.

Date of Time of the next meeting

The Clerk advised that he would be away in week beginning 13th April and the Council agreed to bring the April meeting forward to the 8th April.

The Chair closed the meeting at 7.40 pm.

BGR 25/03/15


MINUTES OF THE MEETING OF COUNCIL HELD ON MONDAY 9th FEBRUARY 2015

Present
Councillors: May Collett, Shirley Dobbs, Peter Harris, Elaine Jones, David Lewis, Janice Lewis, Mel Nott OBE, Yvonne Nott (Chair), Jean Phillips, Felicity Watkins, Peter Williams Jones.

In Attendance : Brian Rees (Clerk)

1.Welcome & Introductions
The Chair –Councillor Yvonne Nott –warmly welcomed Councillor Jean Phillips to the meeting, following her recent bereavement. Councillor Phillips thanked the Chair for her remarks and said that she was pleased to be back.

2.To receive apologies for absence
Apologies were presented on behalf of : Councillors, Gary Thomas & Kay Wilcox. The Clerk advised that Councillor Wilcox has now missed some six consecutive meetings and her continued membership of the Council is at risk.

3. To note declarations of interest by members, in certain agenda items.
Councillors David & Janice Lewis & Mel Nott, asked that their potential interest in any matters related to BCBC be noted.

4. To adopt the minutes of the Council Meetings held on Monday 12th January and to deal with any matters arising, not covered elsewhere on the agenda

The minutes were accepted as a true record, proposed Councillor Peter Williams Jones seconded Councillor David Lewis, subject to an amendement on page 4, with Councillor Janice Lewis’s name being changed to that of Councillor Yvonne Nott. A Councillor remarked that she was pleased to learn from the Minutes that the Clerk had decided not to retire.

5.BCBC Report

The Chair invited Councillors – who were BCBC Members for St Brides Minor – to report on any activities in their capacity as County Borough Councillors, of potential interest or concern to members. Councillor Mel Nott advised that the BCBC Budget process for 2015 -16 is drawing to a close, with the Cabinet due to discuss and finalize the budget on the 10th February, for presentation to the full Council on the 25th February. He said that with substantial savings to be made, non statutory services in the Communities Directorate, will be particularly hit. The number of grass cuts on Highways will be reduced from nine to seven, although areas around junctions, requiring short cuts for road safety reasons, will be maintained. The Council also proposes to outsource its grass cutting, although for only a year in the first instance, so that the performance can be reviewed and assessed before any longer term commitment is made. BCBC will also retain ownership of its grass cutting equipment, before any longer term decision is made.

He also referred to the rejection by Leighton Andrews – the Welsh Government Minister for Public Services – of the BCBC preferred option for Local Government reform, which was a merger with the Vale of Glamorgan County Council. The Chair commented that the all six of the voluntary mergers which were proposed were all rejected, including those which followed the recommendations of the Williams Commission, not to cut across Regional Health Areas. A Councillor asked if there was any reason given for the rejection. Councillor Mel Nott, said no but that there had been a strong health lobby to merge in a westerly direction, covering the same area as the ABM Bro Morganwg University Health Board.It was also noted that Neath Port Talbot had “struggling” Valley communities like Bridgend but Councillor Nott pointed out that Barry was not without areas of deprivation. The Minister will be publishing a White Paper in June with his proposals for Local Authority Groupings. A Councillor said he had heard of a possible eight groupings, Councillor Mel Nott advised that a recommendation of the Williams Report, was for groupings between eight and twelve. A Councillor expressed the view that the re-organised health groupings had not been particularly successful anyhow and that the move to fewer local authorities was a move to having one hundred AMs in Cardiff. Another concern expressed, was that if the new groupings were too large, local democracy would be threatened

6. FINANCE The Clerk presented his written financial report. i)Bank Accounts

Co-operative Directplus Account balance at 29th January £ 28,130.28

(This figure includes the £12,011.60 paid by BCBC as its contribution to the Garden Extension) Swansea Building Society, balance at 31st December £ 45,011.41

ii) Receipts

Councillor Elaine Jones contributed £8 ticket money for the Civic Carol Concert, at the meeting.

iii)Payments for Approval

Centregreat Ltd, Christmas trees and lighting £ 4502.76,inclusive of £750.46 VAT

ADM Nurseries, plants for winter planting of flower beds £ 730.55

Councillor Yvonne Nott re-imbursement of expenses –flowers £28.50

Membership of the Society of Local Council Clerks £131

Brian Rees Clerk salary payment February £622.48

HMRC Employee Tax & Employer NI, February (by bank transfer) £ 171.48

The Clerk’s financial report was accepted and the payments listed were approved for payment, proposed Councillor Janice Lewis, seconded Councillor Felicity Watkins.

7. Clerk’s Report

The Clerk’s written report was noted.

i)Correspondence

For Action

* A letter dated 28th January had been received from BCBC Assistant Chief Executive, inviting nominations from Town & Community Councils, for the BCBC Standards Committee. After some discussion, the Council decided not to make a nomination.

* A letter dated 5th February had been received from “One Voice Wales” offering reduced price membership, which was noted.

*Letter dated 11th January from the Samaritans inviting attendance at its AGM on the 25th March at the Vale Cricket Club in Corntown. The Chair remarked that it was nice to be invited. Members interested in attending were asked to advise the Clerk.

*The Clerk advised that the Council had received by e mail a recently published White Paper of the Welsh Government Paper entitled “Reforming Local Government: Power to Local People.” . Parts of it were directed at Community Councils and contained recommendations to, reduce their number by making them larger, to increase the professionalism of their staff and the “capability” of community councillors. The WG had issued an on-line consultation questionnaire and it was agreed that a special meeting of Councillors be held – together with the Clerk – to complete sections which applied to Community Councils and what were called area boards. As there could be a possible conflict of interest, it was agreed that those Councillors who were also County Borough Councillors, would not attend the meeting. It was agreed that the meeting be held at the Life Long Learning Centre on the 17th February at 11.00 am.

For Noting

The following correspondence was noted.

*Undated letter from Cylch Meithrin Plant Bach Sarn thanking the Council for its £100 donation.

*Letter dated 9th January from the Heol Y Mynydd Community Garden & Allotment Society thanking the Council for its £ 100 donation.

*Letter dated the 9th January, from The Bridgend County Borough Veterans Association thanking the Council for its £100 donation.

*Letter dated the 18th January from the Friends of the Tyn Y Coed Surgery thanking the Council for its £100 donation.

*Letter dated the 19th January from the “Tuesday Night Ladies” thanking the Council for its £100 donation.

ii)Matters for Report

See below, Development Projects

7. Events

No current activity.

8.Development Projects

i)Sarn Cemetery

The Clerk reported that a meeting had been held on Friday 30th January, attended by the Chair and the Clerk, at Sarn Cemetery, with BCBC Officers and the Council’s gardening contractor, Rowan Garden Designs, to discuss the detail of the proposed maintenance contract. The meeting was constructive and, subsequently, the Clerk had e mailed BCBC (copy provided to Councillors,4th Feb) on a number of matters which had to be finalized e.g. cost of electricity, water supply etc.The Chair expressed some concern about costs and a need to proceed carefully with any commitments e.g. flower beds. The Clerk will provide a budget of the main cost areas at the March Council meeting.

ii)Town & Community Council Projects 2015/16

The proposed scheme to create additional, environmentally friendly car parking at the Memorial Hall had been re-endorsed at the January Council meeting. It was noted that a re-visited layout would block off the exit to the A4061 and create two disabled parking bays, adjacent to the Memorial Hall. The scheme in principle had been further considered at a meeting of the Board of the Coity Walia on the 4th February and it agreed to continue its support for the scheme and to provide some funding. A site meeting was subsequently held on the 6th February, at the Memorial Hall, at which were present, BCBC Highways & Traffic Officers, Clive Davies, Chair of the Board of Conservators, Members of the Memorial Hall Committee, (Em. Griffiths & Hazel Taylor), Geoff Whittingham Landscape Architect and the Clerk. Whilst all continued to agree that the scheme was much needed, all were of the view that a scheme with a combined entry and exit point would be unsatisfactory, with potential to create traffic chaos and danger. Clive Davies advised that the Board/Lord of the Manor, was prepared to extend the area of Common Land it would make available for such a Scheme, to enable a separate exit from the car park, to be created some 30/40 yards further down Heol Canola, where a drop kerb presently exists. It was proposed that a “roadway” be created from this point, running across the Common Land, to the existing car parking. Off this roadway to its left, sustainable car parking bays would be created. The Clerk advised that if the Council decided this is the way to proceed, a further survey of the land will be required and the scheme re-costed. A Councillor reported that during busy times, a large number of cars were parking on the pavements along Heol Canola. Questions were asked about the drop off point created in the School but it was explained that the Head Teacher had closed it, because the way it was being used was creating dangers. Two Councillors asserted that traffic calming measures and pedestrian lights on the A4061were required. A Councillor commented that whatever the merits,such measures would not address the chronic car parking issue. Others observed that such problems were common outside schools but in St Brides Minor, the Council has an opportunity to help alleviate them.

The Council agreed that up to £500 could be spent in surveying the land, amending the plans and re- costing the scheme, proposed Peter Williams Jones, seconded Councillor Elaine Jones. The Council noted that if the scheme did not go ahead this cost could not be recovered from any available funding. Members re-affirmed that application for part funding of the scheme would be made to the BCBC Fund for Town and Community Council Projects

9. Report from External Bodies

i) Coity Walia

Councillor Elaine Jones reported on its recent meeting. She confirmed that the Board approved in principal a contribution of £2000, towards an approved car park extension. She reported that a turning circle created on Common Land, for four houses, just off Bridgend Road, Bryncethin was being used to park up disused vehicles. The Board was going to issue notices to the householders prohibiting such misuse. A caravan placed on Common Land at Bryncoch Road,Sarn was also being addressed.

ii)Sarn Centre Association

The Chair reported the good news that a long term booking had been obtained for office accommodation at the Centre, through to 2017. This has meant a little re-organisation to create another meeting room out of a former office, so that bookings can be maximized, despite the letting of the” Old Credit Union Office”.

Councillor Felicity Watkins reported on the out door play sessions being run each Friday, 4.00 -6.00 pm, for younger children at Lowersantffraid, Sarn. She was impressed with the play leaders and the children appeared to be enjoying themselves.

iii) Friends of Tyn Y Coed Surgery

Councillor Watkins reported that another pampering evening would be held on Wednesday May 13th, and a table top sale on Saturday 4th July, both being held at the Life Long Learning Centre.

vi)V2C

Councillor Harris reported that he was unable to attend the last V2C meeting, because of illness.

v)PACT Meetings

Sarn & Bryncoch PACT Meeting 5th January

The Clerk’s written report was noted.

The PACT meeting was well attended with Councillors Shirley Dobbs David & Janice Lewis and the Clerk, present. The Chair of PACT reported on the successful deployment of the skips on the 10th January and the associated litter pick. Thanks were recorded to the St Brides Minor Community Council and V2C for meeting the cost of the skips, Keep Wales Tidy for the litter picking equipment and those who took part in collecting up the litter.

A question was asked at the PACT about the replacement of the bench at Heol Cwrdy. The Clerk advised he was going to suggest to the Council that one of the benches (near the bus shelter) on Bryncoch be removed and re-sited at Heol Cwrdy. This met with approval and one of the PACT Members offered to lift and re-site. It was noted that this will save for the Council the cost of a bench and its installation, some £500. It is evident that the co-operation between PACT members and the Council is leading to reciprocating “rewards” for both parties. The Council was appreciative of the offer to re-site the bench, which was gratefully received Scams relating to the sale of insurance for Sky equipment were reported, with one member commenting that a close relative suffering from dementia had been defrauded on a number of occasions. It was agreed that a speaker would be invited to a future meeting, to give advice on identifying and avoiding being deceived by such scams. A recently bereaved resident expressed dissatisfaction with the grass cutting in Sarn Cemetery and the Clerk advised that from the 1st April, it will become the responsibility of the Community Council, when it will hopefully be able to address her concerns.

Crime Statistics (for January)

Sarn

Six crimes. Theft of a prescription, taking away a car without the owner’s consent(Sarn Services), no motor insurance, drunk in charge of a vehicle and two drug offences.

One case of anti social behaviour, neighbourhood issues.

Bryncoch

Four crimes, damage to a vehicle on seizure, two shoplifting offences, together with a search warrant, resulting ed in the seizure of twelve cannabis plants and one person charged .

No cases of anti social behaviour.

The Police paid tribute to the local community, as the issuing of the warrant, resulting in the closure of the “cannabis” factory, took place because of intelligence provided by the Community.

ii) Bryncethin PACT

Councillor Watkins reported that crime figures reported as high at the last Council meeting had fallen back to former levels.

10. Members’ Reports/A.O.B.

Councillor Watkins asked that the important contribution made by Stacey Thomas, Centre Librarian in her children’s reading group at the Sarn Centre Association be recognized.

Councillor Harris reported a muddy patch in the Rowan’s Lane area. He also reported illegal parking on the zig zag markings on the road outside the Flying Start premises,on Heol Canola. He was advised this was a matter for BCBC Enforcement Officers.

Councillor Mel Nott, reported that taxi drivers had been dropping rubbish from vehicles when parking near the Pump House. The entrance to an adjacent field was also full of rubbish.

Councillor Elaine Jones enquired about the cutting back of the shrubs on Heol Canola, asking who had authorized it. The Clerk advised that he had authorized it as part of his general responsibility for carrying the gardening maintenance, flower beds, grass cutting etc. She also enquired about the trees at Canola, which she believes are impeding telephone lines. The Clerk advised that he had inspected the trees and did not think there was a problem and BT had not complained. Pruning would be quite an expensive job as a cherry picker would have to be hired. He suggested that the Chair inspect and give a view. Councillor Jones also reported that the warning sign at the traffic calming measure on Heol Canloa, near Filco was obscured. Councillor Mel Nott undertook to have it inspected by officers.

Councillor Yvonne Nott enquired whether a reply had been received from the letter sent to The Pines, requesting help with the provision of rubbish bins. The Clerk said that no reply had been received but that he would follow up. She observed that the litter generated from McDonalds was tremendous.

11. Planning & Development

Councillor David Lewis left the meeting before this item was considered

The following applications were considered and no objections were raised

Applications for Development:

* Letter dated 30th January regarding a proposed road plateau at Highland Avenue Bryncethin, as a traffic calming measure.

*9 Highland Close Sarn.

Rear Dormer consisting of 2 bedrooms and an en suite bathroom.

(Councillors Mel & Yvonne Nott and Councillor May Collett declared interests and did not contribute to the consideration of this application)

The following reports were noted:

Appeal Outcome

A successful appeal made by Greenhill Construction against a condition of its planning consent at Maesgwyn, to provide a pedestrian controlled traffic signal crossing on Blackmill Road.

It was noted that nothing further could be done to challenge this decision.

Withdrawn

Steel Framed Building as use for the storage agricultural machinery, livestock and feed, Hendre Post Farm, Blackmill

BGR 25/02/15


MINUTES OF THE MEETING OF COUNCIL HELD ON MONDAY 12th JANUARY 2015

Present
Councillors: Shirley Dobbs, Peter Harris, David Lewis, Janice Lewis, Mel Nott OBE, Yvonne Nott (Chair), Gary Thomas, Felicity Watkins.

In Attendance : Brian Rees (Clerk)

1.Welcome & Introductions
The Chair – Councillor Yvonne Nott – welcomed Councillors to the meeting and wished everyone a happy new year. She advised members that Councillor Dobbs had been in hospital, before Christmas and it was good to have her with us this evening. The Chair also confirmed the sad news that Councillor Elaine Jones had suffered a bereavement, as her mother had died. The Council expressed its sympathy and will send its condolences to Councillor Jones. The Chair advised that the Clerk had a statement to make. The Clerk advised the Council that he had decided not to proceed with his resignation later in the year. In October, when he announced his intention to step down he had been diagnosed with a health problem which he thought – amongst other considerations – would preclude his continuing as Clerk. Several months later, it does not appear that this will be the case and this has prompted the decision, apart from enjoying his work ! Councillors regarded his change of mind as a positive development, a Councillor commenting that as no resignation had been submitted there was no legal difficulty. The Clerk expressed his appreciation for the Council’s reaction and if his health position changes, he will advise the Council accordingly.

2.To receive apologies for absence
Apologies were presented on behalf of : Councillors May Collett , Elaine Jones, Jean Phillips, Peter Williams Jones. Councillor Thomas advised that Councillor Williams Jones had shift working changes which has made his attendance difficult.

3. To note declarations of interest by members, in certain agenda items.
Councillors David & Janice Lewis, Mel Nott and Gary Thomas asked that their potential interest in any matters related to BCBC be noted.

4. To adopt the minutes of the Council Meetings held on Monday 8th & Tuesday 16th December and to deal with any matters arising, not covered elsewhere on the agenda
The minutes were accepted as a true record, proposed Councillor Mel Nott, seconded Councillor Janice Lewis, subject to Councillor Felicity Watkins being added to the recorded apologies, for the meeting held on the 16th December.

5.BCBC Report
The Chair invited Councillors – who were BCBC Members for St Brides Minor – to report on any activities in their capacity as County Borough Councillors, of potential interest or concern to members. In general terms, members concurred that there was little to report over the holiday period. Councillor Janice Lewis advised of meetings on Licensing and Auditing in which she was involved. The Chair invited Councillor Gary Thomas to advise of forthcoming charity events in his mayoral calendar.

6. FINANCE The Clerk presented his written financial report. i)Bank Accounts
Co-operative Bank Account at 24th December 2014 £ 33,083.94
(The Council noted that the figure includes £ 12,011.60, which has now been paid by BCBC as its contribution to the Garden Extension and which should in due course be transferred to the Development Fund (Swansea B.S.)

ii) Receipts
The Clerk reported that he had collected £20, cash, as ticket revenue for Civic Concert & Carol Service. Councillor Yvonne Nott added a further £18, together with a generous donation of £20, from Councillors David & Janice Lewis. This raised the total revenue to £58, which will be paid into the Council’s current account.

iii)Payments for Approval
Rowan Garden Designs plant watering, grass cutting & planting up flower beds, £ 2065
Bryncethin RFC Ltd –provision of food and drink at Xmas Tree Light Up, 27th Nov. £250.
ACD Skips, skip hire £384. (including VAT £64) £160 to be charged out to V2C)
Brian Rees Clerk salary payment January £622.48
HMRC Employee Tax & Employer NI, January (by bank transfer) £ 171.48

A short discussion took place on the Christmas Events and the Christmas Lights. Councillor Watkins was impressed with varied Christmas Tree Lighting and Councillor Thomas reported favorable comments from those driving through St Brides Minor who saw the lights and trees. The Council was advised that mince pies had been generously donated by the Mason’s Arms for the Xmas Tree Light Up in Bryncethin. It was agreed that the Council send a letter of thanks. A Councillor noted that one lighting panel in Sarn had remain lighted 24/7 ! The Clerk commented that although not good for the environment, there would be no extra cost for the Council as a fixed charge was made !

The Clerk’s financial report was accepted and the payments listed were approved for payment, proposed Councillor David Lewis, seconded Councillor Janice Lewis

7. Clerk’s Report
The Clerk’s written report was noted

Decision
*A Letter dated 2nd January had been received from Royal Welsh Comrades Association, Bridgend Branch requesting a donation towards the cost of purchasing a new Royal Welsh Standard. Although the Council has already made donations to the Bridgend County Borough Veterans Association, it was agreed that a donation of £50 would be made, proposed Councillor Watkins, seconded Councillor Dobbs.

For Noting/Information
The following items were noted.

*Letter dated 5th January from the Welsh Government advising on expenditure limits on activity for which it has no specific powers. (St Brides Minor CC expenditure in such areas is well within its defined limits.)

*Letter dated 15th December from the Nazareth Baptist Chapel, thanking the Council for its £250 donation.

*Letter dated 19th December from the St Brides Minor Memorial Hall, thanking the Council for its £250, donation.

*Letter dated the 7th January, from Y Dderwen School thanking the Council for its £100 donation.

Notices from BCBC dated 23rd December concerning the temporary closure of Heol Spencer & Heol Las,Coity.

*Abertawe Bro Morgannwg Community Health Council, January newsletter.

Matters for Report
Sarn Cemetery
The Clerk reported on his meeting on the 22nd December, with BCBC Officers, when its decision to take over responsibility for the maintenance of Sarn Cemetery was discussed with the relevant officers. It was reported as helpful meeting and that the BCBC officers would draft up an agreement for consideration. It has been suggested that a three year agreement would be suitable, with a right for either party to terminate at 6 months notice. It was reported that subsequent to that meeting, a possibility has arisen that BCBC may make some funding available for the Cemetery, which would, of course, reduce the cost to the Community Council. It was also suggest that the Council considering setting up a “Friends of Sarn Cemetery”, which may be a way of involving volunteers in certain aspects of its maintenance and well being, from not only St Brides Minor but neighboring areas such as Aberkenffig and Ynysawdre, as a number of those laid to rest in Sarn Cemetery are from those and other surrounding areas. The Council was also keen that the neighbouring authorities of Newcastle Higher and Ynysawdre be approached for some support. The Clerk advised that any formal approach be best done when the costs of maintaining the Cemetery are fully clarified.

Town & Community Projects 2015/16
The Clerk referred to the form received BCBC, in respect of its Town and Community Projects Fund. This fund offered up to £20,000 of matched funding, for approved projects, submitted by Town & Community Council. In the past funding applications had been supported for schemes at Tondu & Bryncethin Rugby Clubs, as well as the extension of the Community Garden in 2014, Councillors were reminded – and was mentioned at the meeting on the 16th December – an application was submitted to the Welsh Government last year for funding to support the creation of additional, environmentally friendly car parking at the Memorial Hall. At a site meeting this scheme met with the approval of the Memorial Hall Committee, BCBC Highways, the Coity Walia Conservators and local residents, except that it should be rather larger than schemed ! Unfortunately before that possibility could be further investigated, the WG rejected the application. Those who have experienced the dangerous congestion at the Hall at peak school times and when well attended events are held (e.g. the Commemoration Concert) are well aware of the benefit that such extended parking could provide.

It is suggested that the scheme be re-visited by the Council, with a view to considering the submission of a re-vamped scheme, for a funding bid to BCBC. This to be done in concert with its partners, the Coity Walia, BCBC and the Hall Committee. This would need to include a re-costing of the amended scheme, with a fully costed proposal to be tabled for consideration by the Council, hopefully at its meeting on the 9th February. The Council agreed that the project be revised for further consideration.

Another possible scheme for such funding was the erection of pedestrian, light controlled, crossing on Bridgend Road, Bryncethin. Councillor Yvonne Nott reported that BCBC was in favour of such a scheme and had made application to the Welsh Government for the funding of three such crossings, was successful for two of the schemes but the Bryncethin scheme was rejected.

Mayor’s Citizenship Awards
Councillor Gary Thomas declared an interest as he may be involved in the adjudication of nominations and left the meeting.The Clerk reminded Councillors that last year Russ White had been nominated but an unfortunate mix up with an e mail address, meant that the application was never received by the Mayor’s Office. It was agreed that an updated nomination be re-submitted.

8. Events
Christmas Carol Concert, Memorial Hall, 7.00pm 12th December.

The Chair commented that despite concerns about a potentially poor attendance, because of sickness and a clash of dates etc, on the night, the numbers held up quite well, with an attendance of around fifty, which was very satisfactory. It was reported that the Tenovus Choir was in very good voice – some thirty plus in number – with the Rev Stephen Pare – leading the proceedings with the right mix of humour, joyousness and solemnity. The Chair was able to present a cheque for £200, for Tenovus, to the Choir’s Director and cheques to several other local community organizations. Afterwards, many stayed on for some refreshment and bonding ! The ATC was on hand to help with the seats and the Clerk reported that the efforts of and tireless work of the Chair ensured the evening was well organised and went off without a hitch. Although the event was a success, a Councillor thought the Hall’s distinct lack of Christmas decorations, was a bit disappointing. Car parking was also somewhat difficult. It was generally agreed to return the Concert to the Life Long Learning Centre, despite smaller accommodation. A date would need fixing, shortly.

9. Report from External Bodies
i) Coity Walia Councillor Janice Lewis reported that there had been no meeting,since the last Council meeting.

ii)Sarn Centre Association
The Chair reported that the Association’s next Committee meeting would be, tomorrow, the 10th January. Things continue to progress, nicely ,with improving finances.

iii) Friends of Tyn Y Coed Surgery
Councillor Watkins reported that the Council’s donation to the Friends had been gratefully received and a thank you letter was on its way. The Committee had come up with ideas for its next fund raising project and the Practice Manager is discussing them with the Practice Doctors before a choice is finalized.

v) Sarn & Bryncoch PACT Meeting 5th January
The Clerk’s report was noted.
The meeting was attended by Councillors Janice Lewis and the Clerk.

Crime Statistics (for December)
Recorded crime was once again, very low.

Sarn
Two crimes i.e. damage to vehicle and going equipped for car theft.

Four cases of anti social behaviour, scrambler bikes, noise nuisance, mopeds on Common including the issue of a Section 59 notice.

Bryncoch
Two crimes. Deception, took money on the door step for gardening, never completed the work. Damage to vehicle, slashed tyres.

No cases of anti social behaviour.

General
V2C has appointed a team of three or four litter pickers to work on its estates. This should make a significant contribution to a cleaner Sarn.

Illegal and obstructive car parking around the Post Office was once again a topic of complaint. A PSCO had issued a fixed penalty notice. Young children roaming in Jubilee Crescent and Queens Avenue, late at night, were causing disturbance and some damage to cars.

Skips & Litter pick
The two skips were in place by 9.00 am on Saturday, the 10th January, in Queens Avenue and Jubilee Crescent and by 11.00 they were full of household rubbish and some fourteen bags of litter picking. There was a good turnout of volunteers from the PACT, together with Jason King of V2C, Brian Jones of Keep Wales Tidy, Gareth Jones of the Ynysawdre Environmental Group, PCSO Lesley Kerrigan and the Clerk.

Bryncethin PACT
Councillors Watkins and Thomas made a brief report on the same. Crime was reported “as having gone through the roof in November and December” Significant levels of crime are taking place on the Brymenyn Industrial Estate but requests for CCTV have been turned down. A Councillor suggested that the businesses on the Estate could consider funding a scheme.

10. Members’ Reports/A.O.B.
Councillor Watkins reported on her successful children’s reading group at the Sarn Centre Association and drew attention to the children’s work displayed on a notice board in the meeting room. She was advised that her enquiry concerning the positioning of the boards was a matter for the Sarn Centre Association. The Clerk advised that her work with the children was admired by a retired teacher. The Council congratulated and thanked Councillor Watkins for her voluntary work. Councillor Peter Harris reported that the lock and chain appeared to be missing from the gate to the “avenue of trees”. The Clerk said he had been at the gate on the previous Saturday and it was in place but he would investigate. Councillor Yvonne Nott reported that a local resident had been expressing on Facebook and elsewhere, numerous dissatisfactions with the democracy, representation operation and communications of St Brides Minor Community Council. She had responded to a number of his complaints and advised him that the contents of an e mail he had sent her would be considered at the next meeting of the Community Council. Although recognizing that there is always room for improvement, Councillors believed the Council’s performance was good, it was very active in the Community, supported many local organizations, ran a number of community events each year carried out significant project work and that it met all its legal requirements in respect of communications and publicity.

11. Planning & Development
Councillor David Lewis left the meeting before this item was considered

The following applications were considered and no objections were raised

Applications for Development:
*28 Aneurin Bevan Ave
To extend the existing use for exhausts, tyres & batteries, to include MOT testing.

*12 The Glade Bryncethin
Two storey extension to side of dwelling

*77 Rowans Lane Bryncethin
Provide dormer extension to front of garage

7 Brynhyfred Sarn
Kitchen & shower room extension & detached garage.

Notifications of Consent for Development: None

Refusals None BGR 25/01/15

ST BRIDES MINOR COMMUNITY COUNCIL


MINUTES OF THE MEETING OF COUNCIL HELD ON TUESDAY 16th DECEMBER 2014

Attendance

Councillors May Collett, Shirley Dobbs, David Lewis, Janice Lewis, Mel Nott & Yvonne Nott(Chair).

1.Introduction/Welcome

The Chair – Councillor Yvonne Nott – checked with the Clerk that the meeting was quorate and could proceed. She then confirmed that this special meeting had been primarily called for the following purposes to:

i) determine whether any services presently delivered by BCBC should be taken over or supported financially, by St Brides Minor Community Council, in the light of further reduced funding from the Welsh Government (Westminster);

ii) in the light of any decision taken, in that regard – and any other funding requirements for 2015/16 – agree a budget;

iii) having determined the Budget agree what Precept should be set for 2015/16.

2.Apologies

Apologies were received from Councillors Peter Harris, Elaine Jones, Gary Thomas, Felicity Watkins & Kay Wilcox.

3.Declarations of Interest.

Councillors David Lewis, Janice Lewis & Mel Nott. Any matters pertinent to Bridgend County Borough Council.

4.Consideration of taking over/supporting of certain services presently provided in St Brides Minor, by BCBC.

The Clerk reported on the Budget Workshop he had attended for Town & Community Councils on the 5th December, at which various BCBC senior managers outlined the further expenditure reductions proposed for the various directorates. A number of the potential cuts will affect services delivered locally in St Brides Minor, including the following :

The maintenance and running of Sarn Cemetery;

School Crossing patrol (i.e. Bryncethin Primary School);

Cleaning of Bus Shelters(ten in number);

Street Cleaning;

Library/IT Suite at Life Long Learning Centre, Sarn

(Present contribution by St Brides CC of £4500, already agreed to increase to £5600, in April 2015, plus an “inflation” increase of £1000).

The Clerk advised that supporting such services could be done in two ways:

i) making a financial contribution to BCBC to be used to deliver a specific service, to an agreed standard in the area; or

ii) where the Council believes it is efficient to do and adds value, to take over a service and deliver it locally.

In the first category was the Library & Information Services, inextricably linked and essentially supported by resources beyond St Brides Minor and which could not exist without such an infrastructure. Albeit to a lesser extent, similar considerations are present for services like mechanised street and bus shelter cleaning. The second category, however, could include Sarn Cemetery and School Crossing Patrols, which could conceivably be taken over and run locally by the Council.

The Clerk advised that support given in the first category did not pose any operating risk as no responsibility would be taken for delivery and the only consideration was the financial commitment, which was controllable. Any decision to take over and deliver services in the second category was more weighty as the Council would be entirely responsible for all aspects of delivery. He, did, however, believe the option offered the Council an opportunity to make a real difference, locally. He recommended that if it was decided in principle, to take over a responsibility for such services – in the first instance – that it was limited to only one such service. When it was seen how that went, others could be considered, later.

He recommended that Sarn Cemetery be considered, for which he had prepared cost estimates, using a landscape contractor to provide the service. The annual cost was estimated at around £20,000, which would include re-creating and maintaining the two flower beds at the entry to the Cemetery and creating a new, large flower bed in the Cemetery turning centre. The estimated price also includes regular grass cutting of the all the Cemetery, hedge rows, litter picks etc. A discussion took place on the merits of the proposal. A Councillor thought it would be a good start as relatively speaking, a lot of local complaints were received about the Cemetery and it would hopefully be a way of eliminating them. Some concern was expressed at the cost and whether a more gradual approach be taken, with restoration of the flower beds deferred. The Clerk expressed the view that if no positive improvement was seen, complaints may still be forthcoming, not just about its state but the cost incurred in taking it over, for no apparent gain. He thought it important that a “statement” be made showing that improvements resulted from the local management. Members generally agreed. Members also considered taking over responsibility for the crossing patrol person at Bryncethin School, which if implemented, would incur estimated direct employment costs of between £ 3000 – £3500. Dissatisfaction was expressed at the unsatisfactory position, whereby no patrol had been present for over six months. A Councillor suggested that before any action was proposed in this regard, parents and governors be consulted.

Along with the other possibilities, further consideration was deferred for the present.

Returning to the consideration of the Sarn Cemetery proposition, the Clerk advised that the annual cost could be part financed by raising the Precept and – in the first year at least – partly out of the Council’s Development Fund, which with the BCBC contribution of £ 12011.60.to the Garden Project, now stood at £56693.77. He suggested that up to £10,000 could be set aside in the first year to support the Budget. It was also agreed that donations to “national” charities be reduced, to help fund more local spending.

The Council agreed that it make a proposal to BCBC, to take over the running of Sarn Cemetery(excluding interments), that the costs be supported by up to £10,000 from its “Development Fund” and by an increase in its Precept, proposed Councillor Dobbs, seconded Councillor Collett.

5. Council Budget for 2015 -16.

The Clerk had prepared two budgets for consideration,

a) one described as a “steady state” budget, essentially maintaining the current levels of operations and costs but allowing for the increased contribution to Library Services and an anticipated rise in the cost of Administration; or

b) a “development” budget, which added to the “steady state” budget, any additional cost of services the Council may agree to take over from BCBC. Having taken a decision to take over the running of Sarn Cemetery, the “development” budget was adopted, proposed Councillor David Lewis, seconded Councillor Collett.

6. To agree Precept for 2015-16

Having adopted the “development” budget, the Council required a rise in the precept for 2015-16 of £10,000. This was agreed, proposed Councillor Mel Nott, seconded Councillor Janice Lewis. (It was noted that the increased in cost in the Precept to households in Band D would be less than 8 pence per week.)

7. Charitable Donations 2014 -15

A written list of all charitable applications received had been provided by the Clerk. In the light of the decision taken earlier in the meeting, it was agreed that no further charitable donations would be made at this time, noting that £200 had been donated to Tenovus at the Civic Concert & Carol Service on the 12th December and £500 donated to the Craig Barber fund in August, in association with commemoration concert held at the Memorial Hall.

8. Any Other Business

Councillor David Lewis tabled an application for a grant on behalf of Ms Jessica Thornton – an accomplished young cricketer from Bryncethin – who had been chosen to play for Wales Under 19’s in a tournament in Abu Dhabi, in February. The Council agreed to make a grant of £100, proposed Councillor Lewis, seconded Councillor Mel Nott. There being no further business, the Chair closed the meeting at 7.00pm.


MINUTES OF THE MEETING OF COUNCIL HELD ON MONDAY 10th NOVEMBER 2014

Present

Councillors: May Collett, Peter Harris, Elaine Jones, Janice Lewis, Yvonne Nott (Chair), Gary Thomas, Felicity Watkins, Peter Williams Jones

In Attendance : Brian Rees (Clerk)

1.Welcome & Introductions

The Chair welcomed members to the meeting.

2.To receive apologies for absence

Apologies were presented on behalf of : Councillors Shirley Dobbs, David Lewis, Mel Nott OBE, Jean Phillips.

3. To note declarations of interest by members, in certain agenda items.

No interests were declared at this point in the meeting.

4. To adopt the minutes of the Council Meeting held on Monday 13th October and to deal with any matters arising, not covered elsewhere on the agenda

The minutes were accepted as a true record, proposed Councillor Peter Williams Jones, seconded Councillor Felicity Watkins.

5.BCBC Report

The Chair invited Councillors – who were BCBC Members for St Brides Minor – to report on any activities in their capacity as County Borough Councillors, of potential interest or concern to members.

Councillor Gary Lewis reported on the recent events he had attended as Mayor of County Borough, which included the 106th birthday of Mrs Ivy Davies, of Sarn. The Chair also visited Mrs Davies and presented her with a bouquet of flowers.

6. Finance

The Council noted the financial report

i)Bank Accounts

Swansea Building Society at 3rd November £ 44,682.17

Co-operative Bank Community Directplus Account at 30th October £ 25,799.26

ii)Receipts

30th Oct Valleys to Coast (V2C) contribution to A frame at Jubilee Cres. £335.99

3rd Nov HMRC VAT Refund £2076.48

i)Payments for Approval

Celtic Flag Services Repair Flag Pole at the Life Long Learning Centre £307.20

Groundwork Bridgend Neath Port Talbot Fee for car park survey at Memorial Hall £ 420

Groundwork Bridgend Neath Port Talbot Youth Club Sept- 21st Oct. £780

Three Youth Workers, Youth Club 28th October £124.20 (by bank transfer)

M Shobbrook Childrens’ Entertainer Halloween, 31st October £ 200

Brian Rees Clerk salary payment November £622.48

HMRC Employee Tax & Employer NI, November £171.48 (by bank transfer)

Yvonne Nott Expenses Halloween Children’s fun bags, Flowers Mrs Ivy Davies £ 114.79

Brian Rees Expenses, Print Cartridges, Paper, Poppy Wreaths £72.20.

The Council was advised that Groundwork Bridgend Neath Port Talbot had gone into Administration and was no longer trading. After a proposition which was carried, the Council decided not to pay the two outstanding bills to Groundwork, until a demand was received from the Administrator of Groundwork. The Clerk – after declaring an interest, as a director of Groundwork – advised that the work had been completed and should now be paid for. Subject to the above resolution, it was agreed that the remaining invoices be paid, proposed Councillor Thomas, seconded, Councillor Collet.

7. REPORT BY CLERK The Council received the Clerk’s written report. Correspondence Received For Decision

The Council considered an E mail dated 28th October from BCBC seeking a Community Council nomination for a representative on the Bridgend Local Access Forum. It was agreed that on this occasion the Council would not make a nomination.

The Clerk advised that a request for a donation had been received from Bridgend Castle Players which was staging a pantomime at the Sarn Social Club. It did not appear that the Club was making a contribution and a charge was being made on the door. The Council decided not to make a donation.

For Noting/Information

The following were noted :

Letter dated 20th October, re. Bridgend Development Plan, supplementary guidance.

Letter from Mrs Anne Ford, thanking the Council for the visit to her mother – Mrs Ivy Davies – and the bouquet of flowers.

Matters for Report

Heol Y Mynydd Community Garden Society

It was reported that the Garden Society held its AGM on the 29th October at the Life Long Learning Centre. Over twenty members were in attendance and the following were re-elected as officers : Chair Alan Davies, Vice Chair John Jones, Secretary Julie Davies and Jeff Hart, Treasurer. Members felt the year had gone well, in particular, the Open Day, which included the unveiling of the plaque commemorating the 100th anniversary of the commencement of the 1st World War. It was agreed to hold an informal Christmas event at the Sarn Club on the 11th December at 7.00 pm. The next members’ meeting will be held at 7.00 pm on the 15th March, at the Sarn Club.

Kissing Gate

The kissing gate provided by BCBC Footpath Section has been collected and awaits installation, after the final works to the Garden Extension are completed. It is stored in the Garden.

Youth Club

The running of the youth club has been disrupted because Groundwork Bridgend Neath Port Talbot ceased trading. A session was arranged by the Clerk on the 21st October but none has taken place, since. Both the Chair and Vice Chair commented on the success of the sessions and their loss was a disappointment. The Clerk is attempting to seek a suitable alternative provider, for consideration.

7. Local Donations

Each November, the Council determines what donations it may make to local organisations The Clerk tabled a list of the donations made in 2013/14, to help with the consideration for 2014/15.Donations totaling £3350 were agreed for 2014/15,as listed in the attached appendix, proposed Councillor Janice Lewis, seconded Councillor Elaine Jones.

Councillor Felicity Watkins declared an interest in respect of Friends of Tyn Y Coed surgery and did not take part in way, in the decision to make a donation to the “Friends”.

8. Events

Halloween 31st October.

It was reported that the Event went off well, with some seventy children, attending. The childrens’ entertainment and goodie bags were very much appreciated. Thanks were recorded to Councillors David & Janice Lewis for providing and putting up the decorations, Councillors Yvonne Nott & Elaine Jones for organising the supplies, who all helped on the night, together with Councillor Felicity Watkins.

The following forthcoming events were noted:

Christmas Tree Light Ups, 6.00 pm 27th November, Bryncethin & 6.00 pm 5th December Sarn.

It was noted with appreciation that Councillor Peter Williams Jones will fill the role of Father Xmas at Bryncethin. It was agreed that the provision of catering, presentation boxes and refreshment will reflect the arrangements made last year at Bryncethin. Andrew Grant to provide music and Councillor Thomas to “switch on the lights”. Ways of controlling the dispensing of presents etc was discussed. It was noted that Western Beacons Search & Rescue will attend the event at Sarn, on the 5th December.

9. Report from External Bodies

i)Coity Walia The Coity Walia had not met since the last Council meeting and there was no report to make.

ii)Sarn Centre Association

Councillor Yvonne Nott – Chair of the Association – reported that the Association was progressing satisfactorily and added her personal thanks to Councillors David & Janice Lewis for both providing and putting up the decorations at the Centre, for Halloween.

iii) Friends of Tyn Y Coed

Councillor Watkins updated the Council on the arrangements for its “Beauty Treatment” evening on Wednesday 12th November.

iv) V2C

Councillor Harris reported that V2C may be building some housing in the near future, including some one bed and pre-fabricated homes at North Cornelly.

v) Sarn & Bryncoch PACT Meeting 3rd November

It was reported that the meeting was attended by Councillor Shirley Dobbs and the Clerk.

Crime Statistics (for October)

Sarn

Six crimes, consisting of two violence against the person, one burglary and one theft & handling, two criminal damage.

Two cases of anti social behaviour, youth annoyance.

Bryncoch

Six crimes, one violence against the person, four theft and handling, one criminal damage.

Four cases of anti social behaviour, two nuisance calls, one noise, one youth annoyance

General

PACT members expressed their thanks to the Community Council for the provision of a skip. It was agreed that it be provided on the morning of the 10th January, 9.00 – 11.30. It was agreed that a litter pick will be organised for the same morning under the auspices of “Keep Wales Tidy” and the Ynysawdre Environmental Group. (Subsequent to the PACT meeting, the Clerk approached V2C which also agreed to meet the cost of providing an additional skip on the same morning). Councillor Janice Lewis advised that more urging of residents in certain locations to re-cycle was required but that she has had excellent support from Jason King of V2C in removing rubbish dumped in the Queen’s Avenue/Jubilee Crescent area. The Chair endorsed the excellent working relationship the Council had with the Officers of V2C.

10.Members Report/A.O.B.

Councillor Harris reported seeing two people dumping garden waste on land off Williams Crescent.

Councillor Janice Lewis reported that residents of Merfield House had enquired as to the replacement of the bench the Council had removed at the junction of Heol Cwrdy and Heol Llansantffraid, which they claimed was used as a resting point for those walking up the hill, from Ynysawdre. It was agreed that the seat be replaced and that it would be appropriate to place a plaque on seat, dedicating it to Councillor Lionel King. Councillor Collett commented that the seats provided by the Council throughout St Brides Minor were not only useful but an enhancement. It was observed that the seats at the Cymdda requires some attention. It was agreed that they be re-furbished appropriately and that on the seat dedicated to the late Councillor Byron Penpraze, a similar plaque be placed in memory of Councillor Pat Penpraze.

Councillor Janice Lewis enquired about Christmas Lights at and around the Memorial Hall. The Clerk responded by saying that he had arranged for the lights on the tree in its grounds to be changed. Councillor Lewis said that she had envisaged, additional Christmas Street lighting, rather than only replacing what was presently in place. The Clerk suggested that four illuminated panels could be placed on the lighting columns near the Hall, with an additional cost of no more than £500.This was agreed. Councillor Lewis also reported that Bryncethin School still awaited a crossing patrol person, as the selected applicant had failed to provide the necessary information to complete the appointment process. Councillor Lewis enquired about the filling of the grit bin placed on Common Land, at Bridgend Road, Bryncethin. The Clerk confirmed he would ask Rowan Hobbs to collect a supply of grit and carry out the same. She also advised that an additional litter bin would be desirable outside the shop in Bakers Way.

Councillor Yvonne Nott advised that an updated job description will be needed for the recruitment process of the new Clerk. The Clerk advised that he will re-draft a job description for consideration but suggested that in the near future the sub committee meet to consider all aspects of the recruitment and selection process. The achievements of two local young people were reported, Amie Rees being selected to play cricket for Wales and a young man selected to play pool for Wales. The Clerk said that he could write to the young people, if he was provided with the necessary information.

11. Planning & Development

The Council considered the following applications:

Applications for Development:

*Detached garage to rear

5 Wigan Terrace,Bryncethin

*Divide existing industrial units into 5 units

1 St Theodore’s Way,Brynmenyn Indust. Estate Brynmenyn CF32 9TZ

*Retrospective application for siting of caraven

Ynylas Isaf Farm Blackmill

*Change of use of former nursery and resid.building to vehicle storage new buildings,new access & associated works

Former Bryncethin Nurseries & s.wales wood recyclingPant Hirwaun Heol Y Cyw

*New non-illuminated external signage to new extension to surgery.

Tyn T Coed Surgery Merfield Close Sarn

* Three internally illuminated post signs.Two internally illuminated fascia signs.One illuminated post sign.

The Harvester Restaurant Designwer Outlet McArthur Glenn.

No objections were raised to the applications listed above.

However, the Council decided to lodge objections in respect of the following:

*82 Heol Bryncwils Sarn

Convert property to two dwellings with first floor side, two storey rear extension & side porch.

Concerns were expressed in terms of inadequate parking and potential intrusion on Common Land and

*11 Heol Maendy Sarn

Inclusion of grass verge into curtilage with boundary wall and driveway

Inappropriate to include common street area into a private property

Notifications of Consent for Development:

None

Refusals None Appeals None

Withdrawal

*Outline planning application for 4 houses

Land Off Heol Bryncwils Sarn

Date and time of next meeting – 6.00 pm Monday 8th December at the Life Long Learning Centre, Sarn

Appendix 1 LOCAL DONATIONS BY ST BRIDES MINOR CC – 2014/15

Organisation

Description

Donated

2013/14

Decision 2014-15

Parish of Llansantffraid

Churchyard

500

500

Nazereth Baptist Chapel

Donation

250

250

Hallelujah Christian Fellow.

200

200

Y Dderwen School

100

100

Bryncethin School

150

100

Cylch Meithryn Sarn

100

100

Aberkenfig Air Training Corps

100

100

Bridgend& County Borough Vets

100

100

St Brides Minor Mem.Hall

250

250

Friends of Tyn Y Coed Surgery

200

100

Starfish Mental Health Group

250

250

Bryncethin RFC- Juniors

200

200

Tondu RFC –Juniors

200

200

Western Beacons Search & Rescue

250

200

Ladies Group “Tuesday Nighters”

100

100

Ladies Group “Thursday Nighters”

100

100

St Brides Minor Pensioners Assoc

100

100

Sarn Sewers

100

100

Bryncethin Allotment Society

100

100

Heol Y Mynedd Gardeners

100

100

TOTALS

3450

3350


MINUTES OF THE MEETING OF COUNCIL HELD ON MONDAY 8th SEPTEMBER 2014

Present
Councillors: May Collett, Shirley Dobbs, Peter Harris, Elaine Jones, David Lewis, Janice Lewis, Mel Nott OBE, Yvonne Nott (Chair), Gary Thomas, Felicity Watkins & Kay Wilcox.
In Attendance : Brian Rees (Clerk)

1.Welcome & Introductions
The Chair welcomed members to the meeting, after the Summer break, with the Sun still greeting the Council on its return.

2.To receive apologies for absence
Apologies were presented on behalf of Councillors Jean Phillips & Peter Williams Jones. It was reported that Councillor Phillips’s husband, Huw, remained very ill. Members sent their best wishes. Councillor David Lewis advised that he would have to leave the meeting at 18.50, to attend a PACT meeting in Penyfai.

3. To note declarations of interest by members, in certain agenda items.
Councillors David Lewis – as a member of the BCBC Planning & Control Committee – advised that, if still present when the item was addressed, he would take no part in Agenda Item 10 and would leave the meeting before any matter as considered.

4. To adopt the minutes of the Council Meeting held on Monday 30th June and to deal with any matters arising, not covered elsewhere on the agenda
The minutes were accepted as a true record, proposed Councillor Peter Harris, seconded Councillor Gary Thomas.

5.BCBC Report
The Chair invited Councillors, who were also BCBC Members for St Brides Minor, to present reports on any activities in their capacity as County Borough Councillors, of potential interest or concern to members.
Councillor Janice Lewis commented that the Summer period had been quiet with no full Council Meeting during the month.
Councillor Mel Nott was pleased to note that the repairs to the pot holes in Merfield Close had been completed, prior to the opening of Tyn Y Coed Surgery extension on the 19th July. He commented that the 2015 /16 BCBC budget process will be an extremely tough one and will shortly be underway.
Councillor Gary Thomas reported that as the County Borough Mayor, he had been very busy with Civic duties, his Civic Service taking place at St John’s Church Aberkenfig on Sunday 7th September. He thanked Councillors Felicity Watkins and Mel Nott for the readings they gave during the Service. He advised that the attendance was some one hundred and sixty –three. Members present expressed their appreciation and the Chair added, that the musical items and the catering were excellent.

5. Finance
i)Bank Accounts
Co-operative Community Account at 29th August Balance £30,621.36
Swansea Building Society at 30th June Balance £ 73,510.02
The Council noted the balances.

A newer member of the Council enquired as to the purpose and origins of the monies held in the Swansea Building Society Account. The Clerk explained that it had mainly been provided by Barratt Housing, some years ago,when the Tyn Y Coed housing site was being planned. Barratt recognized that St Brides Minor was losing a large area of open space, used for recreation and over a period of time, it donated £90,000 to the Council, to be used for environmental, sporting and social improvements in the Community. To date, it had funded significant improvements at the Tondu & Bryncethin Rugby clubs, the “avenue of trees” on Heol Canola and the Community Garden at Heol Y Mynydd. Several members expressed some unease at the amount remaining in the account. The Clerk responded by saying that it would shortly be reduced by some £12,000 net, when the invoice for the latest extension of the Community Garden was paid. He also mentioned the projected extension of the car park at the Memorial Hall in Bryncethin and Councillor Janice Lewis added the possibility of funding a pedestrian crossing on Blackmill Road Bryncethin, which if they went ahead, would deplete the fund. The Chair commented that it was important that such spending benefitted the three wards in St Brides Minor. Councillor David Lewis enquired of the distribution of the funding to date and the Clerk undertook to provide a list of the projects funded and the costs involved .

ii)Receipts
Refund of Litter Bin purchase made in April 2013 £ 864
Banked Commemoration Concert Receipts £ 308
Banked Garden Receipts £ £198.50

iii)Payments for Approval
Groundwork Bridgend Neath Port Talbot Garden Construction £28,827.85
Groundwork Bridgend, Neath Port Talbot Supply & fit A Frame £806.38 (paid)
Rowan Garden Designs. Weeding, Watering, Grass Cutting, Footpath Clearance etc £2,735
Rowan Garden Designs. Grass cutting, footpaths, re-planting flower beds £470
ADM Nurseries Supply of plants, filled trough ,one hundred and eight hanging baskets £3,002.5 (paid)
Websites4all (first payment for web site) £395;(paid) second payment £400.
Donation to Memorial Hall, Bryncethin £ 500 (paid)
Brian Rees Clerk salary payment August £622.48 (paid)
Brian Rees Clerk salary payment September £622.48
HMRC Employee Tax & Employer NI, August £174.52 (by bank transfer) (paid)
HMRC Employee Tax & Employer NI September £174.52 (by bank transfer)
Brian Rees Office Services April – September, 2014, £ 480
Brian Rees Expenses, computer security, postage, copy paper £ 118.33
Brian Rees Expenses Centenary Concert – Artist donations £40 cash (paid)
Yvonne Nott Expenses Centenary Concert – Flowers, cards £ 109.02 (paid)
EM Griffiths Expenses Centenary Concert – Catering £54.13 (paid)
Garw Ladies Choir £50 (paid)
Cor Meibion Cwm Garw £50 (paid)
BCBC Payment to Library for (Concert programmes)photocopying £24
Donation to the Craig Barber Memorial Trust £500 (paid)

 

The Council authorized all the payments but it was agreed that the payment to Groundwork of £28,837.85, would await a meeting of the Chair & Vice-Chair, with Groundwork. At the meeting, they would express the Council’s dissatisfaction with its late delivery of the Contract, causing the new tenants to miss Spring planting and a lengthy disruption of the area.

The financial report was accepted, proposed Councillor Thomas and Councillor Dobbs.

iv) Annual Accounts & Return 2014
The Clerk tabled a letter dated the 1st August, in which the External Auditor has issued an unqualified opinion of the Return. The Council now approved the Return for final signature and return to the External Auditor, for the external audit certificate to be completed. It was agreed that the Chair sign the report, proposed Councillor Thomas, seconded Councillor Jones.

(Councillor David Lewis left the meeting at this point, to attend another appointment in his ward)

6.Report by the Clerk
The Clerk’s written report was tabled
Correspondence Received

For Decision
*Letter dated 31st July from the Coal Industry Social Welfare Organisation, seeking contact information to circulate its e news letters to local Councillors.
It was agreed that the organization be provided with the e mail addresses of Councillors.

*Letter dated 27th August from Coity Walia concerning its funding structure.

For Noting/Information
*Letter of appreciation from the family of Mrs Ivy Davies for the wonderful time she had at the Concert at the Memorial Hall on the 1st August

*Invitation to the Chair & Consort to the Mayor of BCBC Civic Service 7 September (Chair & Deputy Chair to attend)

*Invitation for the Chair & Consort to the Bridgend Town Council Civic Service on the 28th September. (Immediate Past Chair & Consort to Attend)

*E mail from the Secretary of the Memorial Hall thanking the Council for its donation of £500, towards its boiler repairs.

*Letter dated 3rd September from the Director of Finance from the Wales Audit Office, with the welcome news that each Town & Community Council in Wales will have a share of £30 each from a re-distribution of reserves.

*Brochure describing One Voice Wales training courses.

* Temporary Road closure Heol Llansantffraid Sarn – 15th -19th September

Matters for Report

Deputy Chair Insignia of Office
Two designs had been obtained from Thomas Fattorini Ltd – a leading manufacturer of medallions. Whilst both designs are made of stirling silver, there is a variant in the design, one is less elaborate and lighter. The less expensive version is 60 grammes and the more expensive 77grammes, prices £718 .66 & £ 1585.62, respectively. After some consideration and debate, it was agreed that the more substantial and crafted design at £1585.62 would be ordered, proposed Councillor Thomas, seconded Councillor Dobbs. Members noted that the Chair & Vice Chair had both waived their allowances for 2 years, which totaled to a saving of £1100, which would meet most of the cost of the medallion.

The Clerk brought to the meeting, the former chain of office, mounted with silver bars, on which the names of former Chairs were recorded. It was in some need of re-furbishment and Councillor Elaine Jones agreed to investigate the prospect and costs of restoring it and mounting in a glazed frame. The chain was handed over to Councillor Jones. Councillor Mel Nott expressed his opinion that all chairs since the “new” chain was acquired, should be recorded on the “shields” placed on the ribbon.

Extension of Heol Y Mynydd Community Garden
It was reported that the Garden was nearing completion, following considerable delays. A meeting had been held with all prospective plot holders, tenancy agreements signed and rentals paid, effective from the May 2015 but with access to the beds with immediate effect. Some discolored water had been seen on the Site plots, following heavy rain. Natural Resources Wales have been contacted and advice is being received. As agreed earlier the Chair & Vice Chair will be meeting with Groundwork.

Web Site Development
It was reported that the web site is up and running, with the funding of £500, approved by BCBC. Now the supplier’s final invoice is to hand, application for the grant will be made, shortly. “Hits” on the Site to the 4th September totaled sixty-one, which seems quite impressive for such a site.

Youth Club
The opening had been delayed for 1 week due to illness in the Groundwork Youth Works Team.

Wayside Seat at the junction of Heol Cwdy and Llansantffraid Road
The Clerk advised that he had obtained a price for a replacement metal seat of £380 + VAT. The Chair asked how this matter had arisen and was advised that it had been reported as broken by a local resident and a request was made for it to be replaced.
The Chair expressed a firm view that it should not be replaced but that the broken seat be removed if it was a hazard. Councillor Thomas agreed to ask a scrap metal collector to remove it.

7.Events
Heol Y Mynydd Community Garden Open Day 20th July
It was reported that the weather was splendid, once again and the event was very well attended. The Chairs of the Council and the Garden Association jointly unveiled the memorial stone, commemorating the 100th anniversary of the start of the Great War and the extension of the Garden. The MP and the AM were both in attendance.

Great War Commemorative Event Friday 1st August
It was reported that the evening was complete sell out with Mrs Ivy Davies as the principal guest. Excluding performers, there were some 135 in attendance. All the performers did extremely well and the audience was very appreciative. This collaboration with the Committee of the Memorial Hall was very successful. The revenue of just over £300, broadly balanced out the expenses of staging the event, excluding the £500 charitable donation made to the Craig Barber Memorial Trust. All who attended, felt it had been a tremendous event, with a balance of solemnity and uplifting music The Chair thanked and congratulated Councillor Watkins for producing, compering and performing in the event. Councillor Watkins advised that she planned to arrange a similar event in the Garw, next year, to mark the 70th anniversary of the ending of the Second World War.

8 Report from External Bodies
i)Coity Walia
The Council considered the letter, dated 27th August, from the Coity Wallia concerning its funding structure. At present it is funded by a grant from BCBC but – in the past – it could levy a precept on the households in the areas of Common Land. In a current White Paper on Local Government, under consideration, is the possibility to re-establish such a precept. The Clerk commented that the introduction of effectively a third layer of council tax may threaten, the income raised by the Community Council, by its precept. Councillor Mel Nott proposed that at this stage no such support should be given, when there is no information on which households would be levied, nor any idea of what amounts would be proposed. It was agreed that no support would be considered at this time and the Clerk was asked to write to the Coity Walia, accordingly.

ii) Sarn Centre Association
The Chair reported that there had been drainage problems at the Centre for some time but the drain had now been re-laid which should eliminate the problems, completely, The next Committee meeting will be on the 9th September.

iii) Friends of Tyn Y Coed Surgery
It was reported that the Surgery Open Day on the 19th July had been very successful and all members who had been able to attend, were appreciative of the welcome and hospitality they received. Councillor Watkins advised that the next event organized by the Friends will be another one of its “Pampering” Evenings at 7.00 pm on Wednesday 12th November, at the Life Long Learning Centre,Sarn. She had advised that the Pharmacy is anticipated to open at the Surgery in October.

iv) V2C
Councillor Harris reported that he had been interviewed as a candidate for a director vacancy of the Board of V2C but on this occasion, had not been successful. It was suggested that V2C could display photographs of properties for let.

v) Sarn & Bryncoch PACT Meeting
The meeting on the 1st September was attended by Councillors, Shirley Dobbs, Elaine Jones David & Janice Lewis, together with the Clerk.
Crime Figures were as follows:
Sarn
Seven crimes, consisting of three violence against the person , two criminal damage and two theft & handling.
Two cases of anti social behaviour.
Bryncoch
Seven crimes, also in Bryncoch, consisting one violence against the person, two theft and handling, two criminal damage and one burglary.One case of anti social behaviour.

There was much concern expressed about five cases of arson in the area in less than two years, the latest outside the shop in Bakers Way (Hopefully there may be useful images recorded on the CCTV camera.) The PCSO’s advised of increased foot and vehicle patrols.
Youths cycling dangerously at high speed on pavements was reported and condemned, PCSO’s to follow up a particular suspected “offender”.
A resident praised BCBC litter picking at Pandy Park and the care now taken to ensure the five bar gate is locked when the pitches are not in use.
A Councillor reported her concern about the lack of controls on the lighting of bonfires in V2C properties, in that there was no prohibition as to when they may be lit. The Clerk was asked to write to V2C to register the Council’s concern.

9. Members Reports/ A.O.B
Members were delighted to hear from Councillor Watkins, that Owain Watkins who the Council had supported financially to play for Wales Rugby Youth in Europe had been selected by the WRU for an Under 18 Tour of South Africa.

Councillor Thomas advised some future dates for his Mayor Charity events, including the 5th October, when a Russian choir will be in concert in Porthcawl.

Councillor Mel Nott advised that the footpath over the river in Pandy Park will be closed for repairs from the 21st October, for a few days.

Councillor Elaine Jones reported that the trees on Canola require some attention as they may be interfering with overhead cables. The Clerk undertook to have them looked at with a view to carrying out any necessary work.

A member reported that dog fouling was a once again a problem in Sarn Cemetery. Councillor Mel Nott agreed to ask BCBC for the Cemetery to be inspected.

Councillor Janice Lewis enquired whether the Council and the Centre Association would run a Halloween Evening, as in the past. Members agreed and authorized Councillor Lewis to book the entertainment, as in previous years. The event will take place on Friday 31st October.

Councillor Felicity Watkins asked for some photographs of Bryncethin to be put on the web site. The Clerk invited members to send him some suitable photographs.

10. Planning & Development
The following applications for Development were considered and no objections raised:
*5 Elm Drive Bryncoch – Single storey rear extension
*Cae Helyg Farm Pant Hirwaun – Block of three stable, Detached Garage
*Plot 54 Chilcott Ave Brynmenyn Indust.Estate – Vehicle parking area and secure fencing
*Plas Pen YCae Pen Y Cae – Single storey link between garden room and main house
*TY Y Bryn Highland Ave Bryncethin – Single storey rear extension

The following consents for development were noted
*45 Woodland Way Sarn – Single storey extension to provide bedroom and ensuite shower.
*22 Bryncoch Road Sarn – Single storey rear extension convert kitchen to shower room & living room to kitchen and ramped access to front.
*Tyn Y Coed Surgery – Raise height of lift shaft.
*33 Blackmill Road – First floor extension
* unit 21 Millers Ave Brynmenyn – Extension to Block A, existing warehouse/light industrial Indust.Estate
* South Wales Wood Re-cycling – Retention of wood storage and re-cycling plant/facility

The following were noted:
Refusals
*8 George Thomas Ave Brynmenyn Indust Estate Brynmenyn
Relax planning conditions to allow outside storage

Appeal
9 Adams Ave
Proposed erection of 3 bed detached dwelling – comments invited from the Council

Date and time of next meeting – Monday 13th October at 6.00 pm

The meeting closed at 8.10 pm
Monday 9th June 2014


MINUTES OF THE MEETING OF COUNCIL HELD ON MONDAY 9th JUNE 2014

Present
Councillors: May Collett, Shirley Dobbs, Peter Harris, Elaine Jones, David Lewis, Janice Lewis, Mel Nott, Yvonne Nott (Chair), Gary Thomas, Kay Wilcox & Felicity Watkins.
In Attendance : Brian Rees (Clerk) Alana Davies(for item 5 only)

1.Welcome & Introductions
The Chair advised that at “time certain” , Alana Davies would give a presentation to the Council on the proposed Council web site.

2.To receive apologies for absence
Apologies were also presented on behalf of Councillors Jean Phillips & Peter Williams Jones, both absent, due to family illness.

3. To note declarations of interest by members, in certain agenda items.
Councillors David Lewis as a member of the BCBC Planning & Control Committee advised that he would take no part in matters to be addressed in Agenda Item 13 and would leave the meeting before any matter was considered.

4. To adopt the minutes of the Council Meeting held on Monday 12th May and to deal with any matters arising, not covered elsewhere on the agenda
The minutes were adopted, proposed Councillor Thomas, seconded Councillor Harris.
There were no “Matters Arising”, which would not be considered elsewhere in the Agenda.

5. Presentation on the Proposed Council Web Site
Alana Davies kindly attended the Meeting, to give a visual presentation on the possible contents and format of the proposed web site. Visual images of various formats, of its “home page” were provided, together with the possible content. e.g councillor contact details, meeting papers, photographs, links to other organizations etc. Names for the web site were also discussed and suggested were “St Brides Minor”, “SarnBryncochBryncethin”. Members were invited to give any other suggestions to the Clerk. Alana explained that some names suggested may already be in use and not be available. They could for example be .com, .co.uk or .coop.

It was agreed that Alana would continue to develop the format and present a finalized version at a future meeting. In the meanwhile, the web site address needs to be set up and would be progressed by the Chair and the Clerk.

6.BCBC Report
BCBC Councillors advised that there was little to presently report. Councillor Thomas reported that his Mayoral duties were fully underway and he invited members to purchase tickets for his charity coffee morning to be held at the Great House, Laleston, on the 18th June and several did so.

7. Finance
The Clerk tabled his written financial report.The following were noted
i)Bank Accounts
Co-operative Directplus Account at 27th May 2014: £ 42,410.97 (see statement)
Swansea Building Society at 31st March 2014 £ 73,510.02(see statement)

ii) Receipts
Co-operative Directplus Account– BCBC Footpath (£1115) & Precept Payment (£41365)

ii)Payments for Approval
Brian Rees Clerk salary payment June £622.48
HMRC Employee Tax & Employer NI, June £174.52 (by bank transfer)
Brian Rees Expenses – Print cartridges – £ 39.48

Council Budget 2014 -2015 (see budget, shows a small surplus)
Annual Accounts & Return 2014 The Clerk reported that Mr Wyn Davies was presently examining/auditing the Council’s accounts and related documents. He advised that its Annual Return must be received by the External Auditor by the 4th July, a date which falls earlier than the Council’s July meeting. It was agreed that the Council’s July meeting would be brought forward to the 30th June, to ensure the Return was submitted within time.

8. Report by the Clerk
The Clerk’s written report was received and noted.

Correspondence
*An E Mail dated the 27th May & 5th June,from Rachel Walters,40 Blackmill Road Bryncethin, concerning dangers for pedestrians on Blackmill Road, Bryncethin. It was noted and agreed that the writer be advised this is a matter to be referred to the BCBC Councillor for Bryncethin, Councillor Thomas.

* A letter dated 28th May had been received from the Ogwr Talking Newspaper, a weekly “talking” newspaper for the Blind, of local news produced by volunteers in the Bridgend area, which seeks a donation. A member commented that she was aware of the service but it was agreed that consideration be deferred, so that further information can be sought, possibly from the Library Service.

*An E mail dated 28th May from Sarah-Jayne James – BCBC Governor Support Officer advising that Community Councils did not make appointments to secondary schools but advised that a Community governor vacancy at Y Dderwen would be available in August 2015, for which nominations/application can be made.

Matters for Report
Site Meeting with V2C at the garages off Bryncoch Road
It was reported that on the 22nd May, the Chair and the Clerk met with the Nigel Draper (Head of Neighbourhoods) and Jason King of V2C, to discuss the garages at the rear of Bryncoch Road. It was a very positive meeting and Nigel agreed to examine the possibility of cleaning up the area and making it available to help relieve local parking problems. Since the meeting the area has been surveyed and a report is awaited.

Phase 3 Extension of Heol Y Mynydd Community Garden
The Chair and the Clerk visited the Garden on the 22nd May to consider the location and the format of the proposed dedication/commemoration of the Garden Extension. A site in the Garden was recommended on a slightly rising grassed area, in which a slate plaque can be placed, flanked by some seating. A form of words was also submitted to the Council for consideration. The Council agreed both the siting of the plaque and the words to be placed on it, subject to a date being amended from 2014 to 1914 !

It was confirmed that work is now underway on the extension and the fencing is presently being erected.

Barrier on the “Bridge” at Tyn Y Coed Cottages/Jubilee Crescent
It was reported that the A frame has now been installed and the Council noted that the first comments received at the Sarn & Bryncoch June PACT meeting was that a motor bike had been ridden through and that a blind man and a guide dog found difficulty in negotiating it !

Potential Car Park Extension at the Memorial Hall
Councillor Elaine Jones has reported that the proposal was discussed at a meeting of the Board of Coity Walia, and that a site meeting with the Council was requested. She added that the Coity Wallia was quite enthusiastic about the project and suggested that its scope could possibly be extended.

Hanging Baskets & Flower Beds
Members noted that the hanging baskets – all supplied by ADM Nurseries, Bryncethin – are now in place and that the summer plantings of the flower beds is underway.

Community Council Land at the Cymdda
It was reported that the Chair, Vice Chair and the Clerk – as agreed – met at the Cymdda on the 20th May, to view reported dumping and overgrown brambles etc. The Chair & Vice Chair expressed the view that the rubbish should be removed but any cutting back of undergrowth and trees be left until the growing season is over. The Clerk advised that whatever and whenever it was done, to keep down the costs of removing rubbish and cut back vegetation from the Site should be done at the same time. This was agreed and that it should be done, when growth is dying back.

Christmas Tree at the Life Long Learning Centre
It was reported that Groundwork would shortly remove the Tree, when the Christmas lights, with which it remains adorned, are removed. It was agreed that any consideration of a “live” replacement would have to be deferred until the next growing season and that a cut tree should be obtained for this Christmas.

Opening of the Tyn Y Coed Surgery Extension
The Clerk reported that he had been informally advised that the extended Surgery will be formally opened on Saturday 19th July, to which the Community Council will be invited. The event will start at 10.30, with the opening ceremony at 12.00. Light refreshments will be served, afterwards. An official invitation is expected, shortly.

Youth Club
It was reported that Councillor Janice Lewis had received a proposal from the Aberkenfig Girls & Boys Club, for the recommencement of the Wednesday night Youth Club at a cost of £48 per week. She explained that having worked with Communities First, to seek possible providers, only the Aberkenfig Girls & Boys Club came forward. The Clerk advised that it was possible that Groundwork could be engaged at a similar price. Several members commented that Groundwork appeared to run its youth programmes in a more structured way. It was agreed that Councillor Janice Lewis meet with Groundwork and, hopefully, be in a position to report back at the next meeting.

9.Events
i) Armed Forces Ceremony 5.00 pm Friday 27th June
The Clerk advised that the arrangements for the flag raising Ceremony at the Sarn Life Long Learning Centre at 5.00 pm on Friday 27th June 2014, were in hand. Representatives of the local ATC will attend, kindly arranged by Squadron Leader Gerry Lewis (who also doubles up as the local correspondence for the Glamorgan Gazette). Russ White will be in attendance with his bag pipes and will oversee the raising of the Union Jack.

Great War Commemorative Event Friday 1st August
It was reported that the Vice Chair, Councillor Watkins and the Clerk. attended a meeting with the Memorial Hall Committee on Friday 7th June, to progress the event. Councillor Watkins advised of the performers she had approached and the general format of the programme, both of which were agreed. Seating, Catering, Tickets, Revenue etc were also discussed and agreed. It was agreed that all proceeds be donated to a service charity. The next meeting will be held at 5.00 pm on the 4th July. The Chair thanked Councillor Watkins for her work on the event, which was much appreciated.

ii) Open Day/Commemoration Ceremony, Sunday 20th July
As reported above. It was also reported that arrangements were in hand and that the Garden Association had requested a grant of £120, to assist with the catering. This was agreed, proposed Councillor Harris, seconded Councilor Thomas. This would be drawn on the “Garden” account.

10. Police/PACT Report
It was reported that Councillors Shirley Dobbs, David Lewis, Janice Lewis, Peter Harris & the Clerk attended the PACT meeting on the 2nd May.

Crime figures for May were as follows :
Bryncoch: Crimes 3, Anti social behaviour 2. Sarn: Crimes 3, Anti social behaviour 1.
Crimes included theft, criminal damage and violence against the person(domestic incident and a person charged). Anti- social behaviour, largely youth annoyance

It was reported – thanks to the efforts of Councillor Janice Lewis since the last PACT meeting that Barratt has now completed the shuttering of the open stonework, which was agreed for Clos Tyn Y Coed. There were increasing reports of off the road motor bikes and residents were urged to report all such sightings to the Police. Persistent youth annoyance, damaging of resident’s cars was reported in the Jubilee Crescent area. Litter remains a problem, compounded by litter bins being emptied only once a week. Unaccompanied dogs were discussed, one in particular, which was entering someone’s garden on a regular basis. Jason King of V2C advised that he would be accompanying the BCBC dog warden on a patrol in the area, in the near future. Unattended skips and scaffolding which were also creating hazards, were also discussed with Jason.

Item 11 Report From External Bodies.
Coity Walia
Councillor Elaine Jones reported that the proposed housing development at Dunlop’s Yard was discussed and there appear to be concerns about land ownership and a public right of way, which were holding up development. Councillor Mel Nott observed that there could quite a lot of objections from local residents, to the development.

12.Members Reports /A.O.B
Councillor Janice Lewis advised that a replacement school crossing attendant has now been recruited for Bryncethin School, one amongst several in the Borough.

She observed that there was no signage in St Brides Minor which made reference to Brynoch. Although it is an area shown on ordnance survey maps, it is not a recognized area for Post or road signage, with only Sarn and Bryncethin, featuring. Councillor Harris advised as a member of the V2C Tenant’s Forum he was giving some assistance with the display of notices in Sarn,for housing applications. He also enquired about visiting the new “Flying Start”, established in Sarn. The Chair responded and sais that such visits should not be made by individual Community Councillors but be arranged as a group visit. She also asked for V2C to be added to the agenda, under “External Bodies”. Councillor Elaine Jones reported that the Memorial Hall Committee had recently had to pay a large water bill and repair pipes which had been leaking and wondered whether the Council could help. It was agreed that consideration be given but that the Clerk should contact the Committee in the meanwhile and ask that it make an application for help and explain its financial circumstances.

The Chair advised that at some of the civic events she attended on behalf of the Council, she noted that the Deputy Chairs/Mayors of a number authorities in attendance displayed insignia of office, something this Authority, lacked.

She suggested that as neither the Chair nor the Deputy Chair drew on their allowances, the monies be put towards purchasing a suitable insignia for the Deputy Chair, modeled on the Council’s crest. Members agreed with enthusiasm and the Clerk was asked to progress a design.

13. Planning & Development
The Council considered the following applications and raised no objections.

Applications for Development:
*Relax conditions of an existing application to allow storage of materials outside, at 8 George Thomas Ave, Brynmenyn Industrial Estate.

* Single storey rear extension, convert existing kitchen to shower room and existing living room to kitchen,ramped access to the front, 22 Bryncoch Road Sarn.
* Raise Lift shaft, Tyn Y Coed Surgery

The following were noted
Notifications of Consent for Development:
*First Floor side extension & rear single storey extension 16 The Glade Bryncethin
Single storey extension & alterations for disabled person.
Proposed conservatory extension to rear.

Refusals
None
There being no further business, the Chair closed the meeting at 7.50 pm
Date and time of next meeting – Monday 30th June at 6.00 pm


MINUTES OF THE MEETING OF COUNCIL HELD ON MONDAY 12th MAY 2014

Present

Councillors: May Collett, Peter Harris, Elaine Jones, David Lewis, Janice Lewis, Mel Nott, Yvonne Nott, Gary Thomas, Kay Wilcox & Felicity Watkins

In Attendance : Brian Rees (Clerk)

1.Clerk to Open the Meeting
Prior to the election of Officers of the Council for 2013/2014, the Clerk took the Chair, to open the meeting and receive apologies.

2.To receive apologies for absence
Apologies were also presented on behalf of Councillors Shirley Dobbs, Jean Phillips & Peter Williams Jones.

3. To elect the Chair of the Council
The Clerk called for nominations for the Office of Chair of the Council. Councillor Yvonne Nott was proposed by Councillor Gary Thomas, seconded by Councillor Felicity Watkins.No other nominations were made and the Clerk declared Councillor Yvonne Nott, elected Chair, for 2014/2015.

Councillor Nott thanked the Council for putting its trust in her and for allowing her to serve a further year as Chair.

4. To Elect the Vice Chair of the Council
The Chair called for nominations for Vice Chair. Councillor Elaine Jones was proposed by Councillor Mel Nott, seconded by Councillor Janice Lewis. In the absence of any other nominations, the Chair declared Councillor Elaine Jones, elected Vice-Chair for 20014/2015.

5. To adopt the Minutes of the Annual General Meeting held on the 13th May 2013
The minutes of the meeting were approved and adopted, proposed Councillor Elaine Jones, seconded, Councillor Gary Thomas.
There were no matters arising from the Minutes.

6. Officers Expenses/Allowances 2012/2013
The current officer expense allowances were reported as follows;
Chair £400; Vice Chair £150.

It was agreed that the allowances remain at the same level, proposed Councillor Gary Thomas, seconded Councillor Felicity Watkins.

However, the Chair & Vice Chair advised they would not automatically take the allowances and only draw on them if any legitimate expenditure. Councillor David Lewis advised that when he served as Chair, he had used part of the Chair allowance, to make charitable donations at events he attended as Chair.

8. To confirm Membership of Council Committees for 2013/14

Events Committee
Members of the events Committee were confirmed as Councillors Elaine Jones, Janice Lewis, Yvonne Nott, Felicity Watkins, with the Clerk an ex officio member.

It was decided to disband the Finance Committee as it was noted that all financial matters were determined by the full Council. As the Garden of Remembrance project had been discontinued, the Committee was also disbandoned.

9. Appointments to Other Bodies
The Councillors determined its membership of other bodies as follows:

Town & Community Council Forum : Councillor Yvonne Nott, as Chair.

Coity Wallia : Councillors Elaine Jones & Councillor Janice Lewis.

Bryncethin Primary School : Councillor Peter Williams Jones

It was noted that Councillor David Lewis serves as a governor at Y Dderwen School, on behalf of BCBC. Councillor Felicity Watkins expressed an interest as serving as a governor of the school and the Council agreed that the Clerk investigate whether this Council may make such a nomination.

The Chair reported on her recent presence on visits that the Board of the Coity Walia were making to the Commons and expressed her admiration for the conservation work it does.

10. Any other Business, pertinent to the Annual General Meeting

There was no further business pertinent to the AGM.

The Chair closed the Meeting at 7.18 pm